[Labs-admin] Ops meeting update 2/22

[Andrew Bogott]

On 2/22/17 1:13 PM, Bryan Davis wrote:
> On Wed, Feb 22, 2017 at 11:02 AM, Madhumitha Viswanathan
> <mviswanathan at wikimedia.org> wrote:
>> * Travel
>> ** Vienna Hackathon 2017 - send travel requests to Mark if you are going
> Let's burn the leftover techops travel budget by getting everyone to
> go to Vienna and adding a day before for us to have a mini-offsite.
> That would mean:
> * arrive in Vienna on 2017-05-17
> * we hang out in a hostel room/cafe on 2017-05-18 and talk/hack together
> * hackathon proper 2017-05-19 through 2017-05-21
> * I'll be staying for the Tech managers meeting on 2017-05-22 (and
> will drag Chase along if he agrees)
>
> If that sounds ok to everyone I'll ping Rachel/Travel and find out who
> to talk to about getting us room reservations for the early arrival.
Works for me!

>
>> ** Spreadsheet for event planning -
>> https://docs.google.com/spreadsheets/d/1wGsWwmnic-HHglk-Wbdu815tUcUKQgugfXiMFInq5FQ/edit?ts=58adc066#gid=0
>> (We were not in here because Mark is not managing 2017-18 budgets for us -
>> he mentioned Bryan can use the info here and follow up from there on)
> I'm currently budgeting for 5 Cloud folks to travel to Wikimania.
> Depending on how hiring goes that may cover all of us or leave us one
> person short of full FTE attendance. I'm going to be strongly
> encouraging of people going to hackathons, but obviously there is no
> obligation. If we have extra budget we can always use it to bring
> volunteers along or let it go back to the general pool.
I would prefer not to go to Wikimania; it's on a weekend that overlaps 
two different family trips I have planned.  That does mean, though, that 
I also can't really be online as backup for the travelers :(

-A


>
>> ** Ops offsite next year - due to US political climate and more and more of
>> ops team being in Europe - might be there again. Offsite travel budgets will
>> come from individual teams (Cloud/analytics etc) from next year on.
> I've budgeted 6 travelers x 6 nights for all of the techops folks in
> Cloud Services to go to a full week long combined Techops off-site.
> Same deal as hackathon travel, if we don't spend it all that's fine
> but its better to have more than we need rather than the opposite.
>
> I added a travel section to the plan description doc so you can see
> other potential trips I'm asking for budget to cover. I haven't put
> anything in specifically for conference fees; I'll ask Alan about that
> when I review my preliminary numbers with him on Friday.
>
> Bryan