[ComProj] Taipei, board retreat

[Florence Devouard]

Hello,

Cary, I could have written to you directly, but I think it may be that I 
find help directly on this list. If so, this shall avoid loss of your 
time as intermediary.
If no one is available to help on this list, I would love if you can 
look for a volunteer :-)

Here is the deal
WMF is organizing a board retreat in Taipei, immediately prior to 
Wikimania (1 and 2).
People invited are essentially active board members, prior board members 
if not reelected, advisory board members, ED and possibly GC if 
available by then. So, roughly 25 people.
The organizers are Angela, Achal (adv board member), myself... and new 
comer is Manon, who will be our facilitator. And somehow Theodonarian, 
as organizer of Wikimania :-)
The event will take place in the Wikimania building (room not defined yet).
Some meals are already planned, others will be free time. Accomodation 
has been dealt with.
We have no sponsor yet and it would be great if we can find one (but if 
not, well, I guess we'll survive).
We already drafted a budget but we have no letter to send yet (Achal is 
volunteering)
No program yet, but I should have a draft soon

What I am looking for ?
Two people to help.
* one to help on the communication documents for the retreat
* one to help in finding sponsors

This will be done with the participation/help of the current team of course

Regarding help on sponsorship, it would be essentially working with 
Achal to set up an email. We have a bunch of suggested contacts, but we 
need to collect references. To send the letters. To follow up in someone 
is interested, probably with the support of Cary.
Time: it should not take a lot of time, but if someone is interested, it 
would be best if it were someone who already helped on the WM sponsorship.
This help is required now.

Regarding the communication stuff, we need
* a document with a listing of all participants, as well as their bio. I 
was a few days ago at a meeting for a similar-type event, and I think 
the layout is just perfectly reusable (minus an orange flashing 
background color ruining printer resources). Mixed up with the visuals 
of Wikimania, it should not take too much time I think. All information 
is already available, so it may be done any time. Job is essentially 
establishing a layout, collecting the information and setting that up in 
an electronic document.
* a document with time/location planning. Listing times of gathering, 
breaks, lunch, etc... as well as useful information (location of 
meeting, location of meals, contacts - phone etc...). Information is 
partially available and is to be collected from I or Theodonarian. 
Perhaps could be done in 1-2-3 weeks.
* a document with the topics/programme. Information not yet available. 
But if layout is previously done in other documents, should be very quick.

If you are interested or can pass along the info, I will be happy.

No confidentiality requirements.

ant