Hi,

Thanks for the initiative Hisham and Nitika!

We need some following documents before submit the application

1. Apply on our own letterhead for participation 
2. name & address
3. required space : stall (sq. mt) / table
4. space allotted in the last two years
5. photocopy of current trade licence & catalogue
6. latest issue of the journal
7. undertaking to abide by the rules and regulations 


So we need help from WMF/Chapter for Point 1 and 5.  They want photocopy of society registration instead of current trade licence & catalogue .
 

On Mon, Dec 5, 2011 at 11:11 AM, Nitika <ntandon@wikimedia.org> wrote:
Completely support the idea. The book fair seems a very good idea to reach out to those who might be interested to edit English or Bengali Wikipedia.

I was going through some of the best practices in setting up a Wikipedia booth & I learnt that using eye-catchers is one of the successful ways to attract attention of the attendees. Maybe we could use this idea too: http://meta.wikimedia.org/wiki/Use_eye-catchers_to_attract_attention.

Would be more than happy to discuss things over a call/Skype etc. Please let me know if I can help out in anyway.

Nitika

On 02-Dec-2011, at 12:43 PM, Biswarup Ganguly wrote:

> Dear Kalyan,
>
> Thank you for your detail proposal of hiring sound system and stickers
> and/or caps, T-shirts etc. You are right that we need broad band
> connection or data card whichever is available for running the live
> edits, teach and show throughout the exhibition.
>
> Regards.
>
> On Thu, Dec 1, 2011 at 11:44 PM, Kalyan Sarkar <kalyan.sarkar@gmail.com> wrote:
>> Dear Biswarup da,
>>
>> We need the sound system to assist the promotional videos that we would run
>> on the TV as well as promotional events like spot edit/quiz contests. The
>> promotional videos could either be extracts from Jimmy's inspiring
>> speeches, clips from Wiki Conference India or small video tutorials on how
>> to make the first edit. We can also hold spot edit contests, where a random
>> person is selected from the crowd to make an edit. If that is a fair edit,
>> we hand him/her a prize. We can also hold spot quiz contests, where the
>> correct answer gets the prize. The prize could be a T shirt. In order to
>> organize such promotional events, we need a sound system.
>>
>> I also think, we need internet connection or data card whichever is
>> applicable.
>>
>> For promotional purposes we can also think of stickers and/or paper caps
>> (sun guards) with Wikipedia logo. We can also sell the surplus T shirts
>> from the Wiki Conference India programme or other merchandise if any.
>>
>> Thanks and regards,
>> Kalyan Sarkar
>>
>> On Thu, Dec 1, 2011 at 9:55 PM, Biswarup Ganguly
>> <gangulybiswarup@gmail.com>wrote:
>>
>>> Dear Jayanta,
>>>
>>> It seems to be fine as a starting point of the 'Budget' to me but how
>>> the sound system be used there?
>>>
>>> Regards.
>>>
>>> On Thu, Dec 1, 2011 at 2:14 PM, Jayanta Nath <jayantanth@gmail.com> wrote:
>>>> Hi
>>>>
>>>> I am submitting tentative budget breakup for this event...
>>>>
>>>>
>>>>
>>>> *Item*
>>>>
>>>> * Cost in Rs *
>>>>
>>>>
>>>>  1
>>>>
>>>> Stall Booking @9 sqm
>>>>
>>>>  Rs   60,000.00
>>>>
>>>>  2
>>>>
>>>> Stall decoration
>>>>
>>>>  Rs   15,000.00
>>>>
>>>>  3
>>>>
>>>> Furniture Rent
>>>>
>>>>  Rs     5,000.00
>>>>
>>>>  4
>>>>
>>>> Plasma TV 44” With Stand
>>>> With DVD Player
>>>>
>>>>  Rs   15,000.00
>>>>
>>>>  5
>>>>
>>>> Laptop rent
>>>>
>>>>  Rs     6,000.00
>>>>
>>>>  6
>>>>
>>>> Sound system
>>>>
>>>>  Rs   10,000.00
>>>>
>>>>  7
>>>>
>>>> Transportation
>>>>
>>>>  Rs     5,000.00
>>>>
>>>>  8
>>>>
>>>> Food@Rs1000/day
>>>>
>>>>  Rs   12,000.00
>>>>
>>>>  9
>>>>
>>>> Leaflet
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> Bengali FAQ@10000 Nos
>>>>
>>>>  Rs   20,000.00
>>>>
>>>>
>>>>
>>>> Bengali Promotion
>>>>
>>>>  Rs     2,000.00
>>>>
>>>>
>>>>
>>>> English Wikipedia
>>>>
>>>>  Rs     2,000.00
>>>>
>>>>  10
>>>>
>>>> Hire staff/bearer
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> @ Rs 500@12 days
>>>>
>>>>  Rs     6,000.00
>>>>
>>>>  11
>>>>
>>>> Banner
>>>>
>>>>  Rs     2,000.00
>>>>
>>>>  12
>>>>
>>>> other incidentals
>>>>
>>>>  Rs   10,000.00
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>  Rs 170,000.00
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>  $       3,296.05
>>>>
>>>>
>>>> http://www.xe.com/ucc/convert/?Amount=1&From=INR&To=USD
>>>>
>>>> Please I would request to every of Bengali/Kolkata community,add/modify
>>> or
>>>> expand as requirement above  Budget breakup.
>>>>
>>>> On Sat, Nov 26, 2011 at 5:55 PM, Asaf Bartov <abartov@wikimedia.org>
>>> wrote:
>>>>
>>>>> Hi.
>>>>>
>>>>> Perhaps you should correct Mr Tapas: we belong in the
>>> education/reference
>>>>> sector, not the IT sector. And we are non-profit.
>>>>>
>>>>> It is a good idea to remind our partners that although we're based on
>>>>> Internet projects, we are not at all *about* the Internet, but about
>>> free
>>>>> knowledge, and the creation and dissemination thereof.
>>>>>
>>>>> Cheers,
>>>>>
>>>>>   Asaf
>>>>>
>>>>> On Nov 26, 2011 12:10 AM, "Biswarup Ganguly" <gangulybiswarup@gmail.com
>>>>
>>>>> wrote:
>>>>> As the types of our organisation the Wikipedia
>>>>>> goes in IT category. They will provide only the space noting else!
>>>>> -------------- next part --------------
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>>>>>
>>>>
>>>>
>>>>
>>>> --
>>>> With Warm Regards,
>>>> *Jayanta Nath*
>>>> Calcutta,West Bengal
>>>> ______________________________
>>>>
>>>> Wikimediaindia-l mailing list
>>>> wikimedia-in-wb@lists.wikimedia.org <
>>> Wikimediaindia-l@lists.wikimedia.org>
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>>>
>>>
>>>
>>> --
>>> Biswarup Ganguly
>>> Phones:
>>> +919830022449
>>> +919433005886
>>>
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>
>
>
> --
> Biswarup Ganguly
> Phones:
> +919830022449
> +919433005886
>
> _______________________________________________
> Wikimedia-in-WB mailing list
> Wikimedia-in-WB@lists.wikimedia.org
> https://lists.wikimedia.org/mailman/listinfo/wikimedia-in-wb


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--
With Warm Regards,
Jayanta Nath
Calcutta,West Bengal