Re: [Wikimedia-l] The next Wikimedia Conference (AKA "Chapters' Meeting")

Hello, Another coincidence: WMNL is very much interested in hosting a big international GLAM event in 2015. How about if there is a page on Meta where we collect the intentions and plans for the following years, with regard to the major conventions: * Wikimania * WM Conference, the former chapters meeting * GLAM event * Hackathon * Education event? Kind regards Ziko Am Freitag, 30. August 2013 schrieb Nicole Ebber : > Hey, what a coincidence. Minutes ago I posted a suggestion to > chapters-l and copied it to the talk page of the "Future of the > Wikimedia Conference" page. Glad the we bring the discussion to the > next level now. Thanks, Asaf! :) > > >

> > Cheers, > Nicole > > On 30 August 2013 16:45, Asaf Bartov <abartov(a)wikimedia.org> wrote: >> Hello All: >> >> Following our most recent, successful, community gathering in Hong Kong > - A >> BIG thank you, again, to everyone who made it such an event to

>> we are looking ahead to the annual Wikimedia Conference (AKA Chapters' >> Meeting.) >> >> As many of you know, we typically await the offer of a specific group

>> host the event each year. While this process has more or less worked

>> the past, we are increasingly aware that waiting until close to the >> gathering to decide on the date and the location creates an unnecessary >> inconvenience to those planning to attend and results in higher fees

>> travel and lodging that could be avoided if we worked together to plan >> further ahead. >> >> Wikimedia Deutschland had helpfully started a conversation about the > future >> of the Wikimedia Conference, on Meta[1], including the question of > settling >> the host group. Regrettably, there has been practically no engagement > with >> that page so far. (For my part, I have deliberately been waiting for a > few >> movement groups to speak first, as I wanted to avoid "priming" the >> conversation with the (perceived) weight of WMF's voice.) >> >> It has occurred to us that two of the reasons that we are not able to > plan >> further ahead may be 1. the somewhat vague nature of the planning

>> and 2. that groups who may want to host hesitate because of an > uncertainty >> regarding the costs involved in hosting such a large event. >> >> Therefore, we would like to provide some basic information about the >> Wikimedia Conference and begin a community conversation regarding how

>> might work together to set the date and location by, say, November of

>> year preceding the event; thus giving those who want to attend plenty

>> time to plan and saving the movement and each of the groups the higher > cost >> of last minute lodging arrangements and airline ticket purchases. >> >> Additionally, planning ahead will allow all of the chapters who wish to >> send participants to contribute to the agenda for the gathering; thus >> making sure that all of the issues that the participants would like to >> discuss are addressed at this annual conference. >> >> *==First a bit about the purpose of the Wikimedia Conference==* >> *An opportunity for Wikimedia movement organizations to meet

>> and share ideas about projects and practices and to discuss any > unresolved >> issues that may have come up during the past year. >> *A venue for one of the quarterly Wikimedia Foundation Board of

>> meetings and an opportunity for the Wikimedia Foundation Board of > Trustees >> and Wikimedia movement organizations to meet and talk. >> *A venue for the Funds Dissemination Committee to meet to assess the >> funding proposals for Round 2 of the current year and provide >> recommendations on those proposals to the WMF Board. >> >> We thought that beginning a discussion regarding "hosting requirements" >> i.e. venue size, accessibility of lodging near the venue, handicapped >> accessibility, ease of air and ground transit in and out of the venue >> location, visa application process, Internet access, catering > capabilities, >> and chapter and volunteer support available to organize the conference > and >> to provide support during the conference itself, would be helpful. >> >> To help facilitate the discussion, we have provided some information >> regarding past chapter meetings that may be useful for chapters > considering >> the possibility of hosting for 2014 and beyond. For those who have > hosted >> in the past, some of this will be repetitive (and you may have input to >> add) for those who have not, please feel free to send along any

>> you may have that are not covered in the information provided >> >> *==Logistical Needs for the Annual Wikimedia Conference==* >> *A meeting venue that can accommodate a group of 200 - 250 attendees >> *Lodging either at the meeting venue or nearby to accommodate 200 - 250 >> attendees >> *Smaller meeting rooms at the venue to accommodate the Board Meeting

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Dr. Ziko van Dijk voorzitter / president Wikimedia Nederland Vereniging Wikimedia Nederland Postbus 167 3500 AD Utrecht http://wikimedia.nl

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