Good idea!
If I'm not wrong it sounds like the Swedish chapter could be interested in
hosting something as well.
/ sophie
2013/8/30 Ziko van Dijk <vandijk(a)wmnederland.nl>
Hello,
Another coincidence: WMNL is very much interested in hosting a big
international GLAM event in 2015. How about if there is a page on Meta
where we collect the intentions and plans for the following years, with
regard to the major conventions:
* Wikimania
* WM Conference, the former chapters meeting
* GLAM event
* Hackathon
* Education event?
Kind regards
Ziko
Am Freitag, 30. August 2013 schrieb Nicole Ebber :
Hey, what a coincidence. Minutes ago I posted a
suggestion to
chapters-l and copied it to the talk page of the "Future of the
Wikimedia Conference" page. Glad the we bring the discussion to the
next level now. Thanks, Asaf! :)
https://meta.wikimedia.org/wiki/Talk:Future_of_the_Wikimedia_Conference#Com…
Cheers,
Nicole
On 30 August 2013 16:45, Asaf Bartov <abartov(a)wikimedia.org> wrote:
Hello All:
Following our most recent, successful, community gathering in Hong Kong
- A
> BIG thank you, again, to everyone who made it such an event to
remember -
> we are looking ahead to the annual Wikimedia
Conference (AKA Chapters'
> Meeting.)
>
> As many of you know, we typically await the offer of a specific group
to
> host the event each year. While this
process has more or less worked
in
> the past, we are increasingly aware that
waiting until close to the
> gathering to decide on the date and the location creates an unnecessary
> inconvenience to those planning to attend and results in higher fees
for
travel
and lodging that could be avoided if we worked together to plan
further ahead.
Wikimedia Deutschland had helpfully started a conversation about the
future
of the Wikimedia Conference, on Meta[1],
including the question of
settling
the host group. Regrettably, there has been
practically no engagement
with
that page so far. (For my part, I have
deliberately been waiting for a
few
movement groups to speak first, as I wanted to
avoid "priming" the
conversation with the (perceived) weight of WMF's voice.)
It has occurred to us that two of the reasons that we are not able to
plan
> further ahead may be 1. the somewhat vague nature of the planning
process
and 2.
that groups who may want to host hesitate because of an
uncertainty
> regarding the costs involved in hosting such a large event.
>
> Therefore, we would like to provide some basic information about the
> Wikimedia Conference and begin a community conversation regarding how
me
> might work together to set the date and
location by, say, November of
the
> year preceding the event; thus giving those
who want to attend plenty
of
time to
plan and saving the movement and each of the groups the higher
cost
> of last minute lodging arrangements and airline ticket purchases.
>
> Additionally, planning ahead will allow all of the chapters who wish to
> send participants to contribute to the agenda for the gathering; thus
> making sure that all of the issues that the participants would like to
> discuss are addressed at this annual conference.
>
> *==First a bit about the purpose of the Wikimedia Conference==*
> *An opportunity for Wikimedia movement organizations to meet
face-to-face
and share
ideas about projects and practices and to discuss any
unresolved
> issues that may have come up during the past year.
> *A venue for one of the quarterly Wikimedia Foundation Board of
Trustees
meetings
and an opportunity for the Wikimedia Foundation Board of
Trustees
and Wikimedia movement organizations to meet and
talk.
*A venue for the Funds Dissemination Committee to meet to assess the
funding proposals for Round 2 of the current year and provide
recommendations on those proposals to the WMF Board.
We thought that beginning a discussion regarding "hosting requirements"
i.e. venue size, accessibility of lodging near the venue, handicapped
accessibility, ease of air and ground transit in and out of the venue
location, visa application process, Internet access, catering
capabilities,
and chapter and volunteer support available to
organize the conference
and
to provide support during the conference itself,
would be helpful.
To help facilitate the discussion, we have provided some information
regarding past chapter meetings that may be useful for chapters
considering
the possibility of hosting for 2014 and beyond.
For those who have
hosted
> in the past, some of this will be repetitive (and you may have input to
> add) for those who have not, please feel free to send along any
questions
> you may have that are not covered in the
information provided
>
> *==Logistical Needs for the Annual Wikimedia Conference==*
> *A meeting venue that can accommodate a group of 200 - 250 attendees
> *Lodging either at the meeting venue or nearby to accommodate 200 - 250
> attendees
> *Smaller meeting rooms at the venue to accommodate the Board Meeting
and
the FDC
deliberations (rooms to hold approximately 15 people).
*Reliable Internet access at both the venue and the lodging facilities.
*Adequate either staff or volunteer support to secure the facilities,
coordinate the conference --
Nicole Ebber
International Affairs
Wikimedia Deutschland e.V. | Obentrautstr. 72 | 10963 Berlin
Tel. +49 30 219158 26-0
http://wikimedia.de
Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens e.V.
Eingetragen im Vereinsregister des Amtsgerichts Berlin-Charlottenburg
unter der Nummer 23855 B. Als gemeinnützig anerkannt durch das
Finanzamt für Körperschaften I Berlin, Steuernummer 27/681/51985.
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