[Wikimedia-l] [Internal-l] 2013-2014 Round 1 FDC eligibility status & IRC office hours

Sat Jul 20 14:39:46 UTC 2013

Thanks Garfield for the examples.

- Sent from my mobile device.
On Jul 20, 2013 3:37 AM, "Garfield Byrd" <gbyrd at wikimedia.org> wrote:

> Itzik:
>
> There are no new requirements in this process, the reports requested
> reflect the reports needed by the chapter agreement and the FDC process.
>  As for format of the 2012 activity report, I suggest you look at chapter
> reports <http://meta.wikimedia.org/wiki/Reports> to see what presentation
> and format may work best for your chapter.  As for the financial report,
> you always have the option of using the short form financial
> report<http://meta.wikimedia.org/wiki/File:2012_ShortFinancialReport.pdf
> >for
> the FDC process as WM France did, to reduce the impact of translating
> a
> larger document.
>
> Regards,
>
> Garfield
>
>
> On Tue, Jul 16, 2013 at 6:12 AM, Itzik Edri <itzik at infra.co.il> wrote:
>
> > Hi Garfield,
> >
> > I must say I'm surprised from the new requirements. Eligible entities of
> > last year now need to send by 15 September documents about 2012 - a year
> > that is totally unrelated to the FDC process that started only this year?
> > Why it been decided only now?
> >  We are not hiding a thing, but not only by 30th July we need to send FDC
> > Q2 report, by 1st October annual plan budget for 2014, and by 31 October
> > FDC Q3 report.. Hey, not everyone are big chapters, and we are really
> need
> > time also to *work* and execute the program we asked the money for...
> >
> > So financial report can be translated from the financial report we sent
> to
> > the Israeli authority (again, more money spends on translation as
> probably
> > our employees don't have time for that and have other paper work, and
> this
> > is also going to work if there is no special format and different numbers
> > and metrics requsted by the FDC and not different from what we already
> have
> > on the report we made..). But about the 2012 activity report? What
> format?
> > what information need to be there? this is totally something we need to
> > collect from start and mean more administrative work.
> >
> >
> > Itzik
> >
> >
> > On Tue, Jul 16, 2013 at 3:06 AM, Garfield Byrd <gbyrd at wikimedia.org>
> > wrote:
> >
> > > Dear members of the Wikimedia community:
> > >
> > > Today, July 15, the Wikimedia Foundation published a list of Funds
> > > Dissemination Committee (FDC) eligible entities [1] based the
> eligibility
> > > criteria [2] established in the FDC framework.  Entities that submitted
> > > Letters of Intent [3] are categorized in 'Yes', 'Yes, If',  and 'No'
> > > categories based the eligibility criteria.  Please let us know if you
> > > believe there are any corrections to be made to this list.
> > >
> > > A more detailed eligibility checklist document has also been created.
> > >
> > > [4]
> > >
> > > This document outlines eligibility gaps that need to be closed by
> > September
> > > 15, 2013. Any entity in the "Yes, If" category must post all missing
> > > documents on Meta by September 15 to be eligible for FDC funding.
> > > Entities in the “No” column who are currently ineligible for FDC
> funding
> > or
> > > those who decide not to proceed with an FDC application are welcome to
> > > consider applying to the WMF Grants program. [5]
> > >
> > > On September 15, WMF will post the final list of the entities eligible
> to
> > > apply for FDC funding if they are eligible. Please note that entities
> > will
> > > need to remain in compliance with all Chapter Agreements and Grant
> > > Agreements until funds are sent in order to receive a grant through the
> > FDC
> > > process, even if eligibility is confirmed as "Yes" on 15 September.
> > >
> > > The detailed eligibility checklist has improved since the last round.
> > > You’ll now note that the final column now outlines upcoming
> requirements
> > > (e.g. per chapter or grant agreements or current grant requirements) to
> > > maintain FDC eligibility status. These are noted as “potential gaps,”
> and
> > > as those deadlines come up, entities will need to fill those gaps (for
> > > example, by posting their documents and linking to them from the
> Reports
> > > page on Meta) in order to maintain their eligibility status with the
> > FDC. We
> > > hope this change allows entities, the FDC, and the FDC staff to track
> > > eligibility better and ensure that everyone is informed of potential as
> > > well as current issues that may affect eligibility.
> > >
> > > All entities that apply for FDC funding will be required to maintain
> > > eligibility throughout the duration of the proposal review process
> until
> > > funds are sent (or until the decision on whether to send funds is
> made).
> > We
> > > encourage you to get in touch with us if you have any questions about
> > your
> > > entity's gaps or potential gaps.
> > > <http://meta.wikimedia.org/wiki/Grants:Index>
> > >
> > > <http://meta.wikimedia.org/wiki/Grants:Index>
> > >
> > > As a reminder, all applications for FDC funding from eligible entities
> > > must be submitted by October 1, 2013 via the FDC portal. [6] The FDC
> > > proposal form will be posted by August 15, 2013 on the FDC portal.
> Please
> > > contact us if you have any questions about submitting your proposal.
> > >
> > > WMF staff will reach out to all the of the entities that submitted
> > Letters
> > > of Intent individually to discuss their eligibility.
> > >
> > > In addition, the FDC support staff has scheduled two IRC office hours
> to
> > > provide more explanation about the eligibility status. [7] We look
> > forward
> > > to meeting with you on Thursday, July 18 at 0:00 UTC or at 16:00 UTC
> that
> > > same day. Please feel free to submit any questions in advance.
> > >
> > > Do let me know if you have any questions, clarifications or concerns
> > about
> > > the eligibility process, or if you need clarifications.  We are here to
> > > support you.
> > >
> > > Sincerely,
> > >
> > > Garfield Byrd
> > >
> > > [1]
> > >
> >
> https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_status/2013-2014_round1
> > >
> > > [2] http://meta.wikimedia.org/wiki/FDC_portal/Eligibility_criteria
> > >
> > > [3] http://meta.wikimedia.org/wiki/Category:FDC_2013-2014_Round_1
> > >
> > > [4]
> > >
> >
> https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_checklist/2013-2014_round1
> > >
> > > [5] http://meta.wikimedia.org/wiki/Grants:Index
> > >
> > > [6] http://meta.wikimedia.org/wiki/FDC_portal
> > > [7]
> > http://meta.wikimedia.org/wiki/IRC_office_hours#Upcoming_office_hours
> > >
> > > --
> > > Garfield Byrd
> > > Chief of Finance and Administration
> > > Wikimedia Foundation
> > > 415.839.6885 ext 6787
> > > 415.882.0495 (fax)
> > > www.wikimediafoundation.org
> > >
> > > Imagine a world in which every single human being can freely share in
> > > the sum of all knowledge. Help us make it a reality!
> > >
> > > *https://donate.wikimedia.org*
> > >
> > > _______________________________________________
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> > >
> > >
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>
>
>
> --
> Garfield Byrd
> Chief of Finance and Administration
> Wikimedia Foundation
> 415.839.6885 ext 6787
> 415.882.0495 (fax)
> www.wikimediafoundation.org
>
> Imagine a world in which every single human being can freely share in
> the sum of all knowledge. Help us make it a reality!
>
> *https://donate.wikimedia.org*
> _______________________________________________
> Wikimedia-l mailing list
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