[Wikimedia-l] FDC Letter of Intent process and schedule for 2013-14

Thu Apr 18 09:27:51 UTC 2013

Hey Milos,

I am sorry I don't understand the remarks completely… can you tell me a little bit more about what you are referring to?

Jan-Bart

On Apr 18, 2013, at 11:09 AM, Milos Rancic <millosh at gmail.com> wrote:

> It would be very useful to express the current state of the FDC in emails
> like this one -- at the top of email.
> 
> For a couple of months I was mislead that FDC is actually working and that
> Wikimedia entities should do a kind of action toward FDC if they want to
> get funds.
> 
> Contrary to that, just if emails like this one have been carefully read,
> one can conclude that all of them present lists of non-binding wishes for
> informational purpose, although it's explicitly stated that Wikimedia
> entities should do an action.
> 
> Wikimedians will treat FDC as seriously as its members treat their own
> work. So, at least, please take care about the accuracy of your language to
> avoid misleading Wikimedians reading your emails.
> On Apr 18, 2013 9:01 AM, "Patricio Lorente" <patricio.lorente at gmail.com>
> wrote:
> 
>> Dear friends and colleagues,
>> 
>> We want to share with you information about the Letter of Intent process
>> and the FDC schedule for next year (July 2013 - June 2014). As you may
>> remember, the *Letter of Intent (LoI)* is the first step towards applying
>> for funds from the FDC, as discussed in the FDC framework [1]. This was not
>> part of the first year's process, but is meant to be an integral part of
>> the FDC calendar from this next round (Round 1, 2013-14) onwards. *The
>> Letter of Intent asks all entities who intend to apply for Round 1 (or
>> Round 2) to formally state their intention to do so.* In addition, the LoI
>> now asks applying entities to include a notional dollar figure (or local
>> currency figure) in the Letter of Intent. Applying entities will be able to
>> update this amount in their final FDC proposals. The updated Letter of
>> Intent template will be available on the FDC portal [2] by May 1, but the
>> sample is here for reference [3].
>> 
>> With the Letter of Intent, the FDC staff can support applying entities in
>> their proposal process well before the deadline for proposals. We hope this
>> will remove some of the challenges faced by applicants in the first year of
>> the FDC process. The FDC can also plan better with a clear understanding of
>> who intends to apply, and an estimation of the funds requested.
>> 
>> The FDC framework originally stated that the deadlines for the LoI were
>> June 1 for Round 1 and November 1 for Round 2. However, we are pushing back
>> the deadline *by one week*, since the community review period was also
>> extended by two weeks. *The LOI deadline will now be June 8 for Round 1,
>> and November 8 for Round 2. *
>> 
>> For your reference, here is the updated 2013-2014 Round 1 proposal process
>> schedule:
>> 
>> 
>>   - *Letter of Intent deadline for Round 1: 8 June 2013*
>>   - Deadline for WMF Staff to post eligibility: 15 July 2013
>>   - Deadline for entities to meet eligibility requirements: 15 September
>>   2013
>>   - Proposal submission deadline: 1 October 2013
>>   - Community review period: 1 October - 31 October 2013
>>   - Staff assessment deadline: 8 November 2013
>>   - FDC recommendation due: 1 December 2013
>>   - Board decision due: 1 January 2014
>> 
>> 
>> The schedule for the 2013-14 Round 2 proposal process:
>> 
>>   - *Letter of Intent deadline for Round 1: 8 November 2013*
>>   - Deadline for WMF Staff to post eligibility: 15 December 2013
>>   - Deadline for entities to meet eligibility requirements: 15 February
>>   2014
>>   - Proposal submission deadline: 1 March 2014
>>   - Community review period: 1 March - 31 March 2014
>>   - Staff assessment deadline: 8 April 2014
>>   - FDC recommendation due: 1 May 2014
>>   - Board decision due: 1 June 2014
>> 
>> 
>> It is our hope that the Letter of Intent process will help in planning for
>> both the entities and the FDC, and ensure that the FDC and FDC staff are
>> supporting the applying entities significantly ahead of the proposal
>> deadlines.
>> 
>> As always, do not hesitate to let us or the FDC support staff (
>> FDCsupport at wikimedia.org) know if you have any questions or concerns about
>> this important process.
>> 
>> Warm regards,
>> Patricio and Jan-Bart
>> (Board representatives to the FDC)
>> 
>> [1]
>> 
>> http://meta.wikimedia.org/wiki/Funds_Dissemination_Committee/Framework_for_the_Creation_and_Initial_Operation_of_the_FDC#Process_overview
>> [2] http://meta.wikimedia.org/wiki/FDC_portal
>> [3] https://meta.wikimedia.org/wiki/FDC_portal/Sample_letter_of_intent
>> 
>> 
>> --
>> Patricio Lorente
>> Blog: http://www.patriciolorente.com.ar
>> Identi.ca // Twitter: @patriciolorente
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