[Wikimedia-l] FDC Eligibility Status

Wed Jul 25 11:25:00 UTC 2012

Just checking....

The meta page
http://meta.wikimedia.org/wiki/Funds_Dissemination_Committee/2012_Round_1_Eligibility_Status

outlines that amongst the obligations is the fact of providing financial 
reports in English

    "What we have considered as 'financial reports' : financial reports
    in English (per the Chapter Agreement) that offer complete details
    of an entity’s revenue and expenditure over the course of its fiscal
    year."

And errrrr.... yeah. I'd like to ask what is the level of requirement 
with regards to what is called "Financial reporting" and what do you 
exactly expect.

Because when we signed the agreement, back in 2005.... Financial 
Reporting was something quite basic (a paragraph or so in our annual 
report and a bunch of figures).

Last year, this page was set up
http://meta.wikimedia.org/wiki/Financial_reports
for reporting. But as discussed during the financial meeting, rather 
fail to meet a common ground as not all financial systems work the same.

Fundraising Agreement on the other hand does mention Financial 
reporting. But it absolutely does not mention that these should be in 
English.
The exact wording of the FA is

    Providing a copy of accurate and complete audited financial
    statements and the auditor’s letter to management, compiled by the
    auditor appointed by the board of the Chapter, for the 2011 fiscal
    year, by September 1, 2012 and on the same schedule for any Renewal
    Periods.

But.... I already feel sick in the stomach at the idea of translating 
our complete Financial Reports.
See for example our financial report here: 
http://www.wikimedia.fr/sites/default/files/Comptes%202011%20certifiés.pdf
It certainly does it great to understand better a financial situation.

But we probably need an in-between report systems :)

This was discussed during the Financial meeting, but I am not quite sure 
what is the outcome of the work done afterwards on the matter (something 
such as a common reporting document where we would add figures as much 
as we can).

What's the status on this ?

Florence

On 7/24/12 7:04 PM, Melanie Brown wrote:
>
>     Dear Wikimedia Community,
>
>     As you may know, the Wikimedia Foundation Board of Trustees passed
>     a resolution two weeks ago, to establish the Funds Dissemination
>     Committee (FDC) [1]. Full details about the planned structure and
>     processes of the FDC can be found in the framework proposed to the
>     Board [2].  This framework was developed over the past few months
>     with input from a variety of people across the movement.
>
>     It is now time to set this plan in motion.  There are a couple of
>     next steps we want you to be aware of:
>     1. Establishing the first Funds Dissemination Committee:If you are
>     interested in nominating yourself to serve either as an FDC member
>     or as the FDC Ombudsperson, please submit your nomination by
>     August 15th. The Board will appoint the first members by the
>     beginning of September [3].
>
>     2.Identifying eligible entities: Today, the Foundation has
>     published a list of eligible entities [4]based on the eligibility
>     criteria established in the framework [5]. Please let us know if
>     you believe there are any corrections to be made to this list.
>     Entities are categorised into ‘Yes’, ‘Yes, If’ and ‘No’ categories
>     based on the eligibility criteria. Entities who are interested in
>     applying for funds through the FDC but are ineligible due to
>     compliance issues (i.e. those who fall into the ‘Yes, If’ category
>     detailed in the list above) should work with the Foundation to
>     develop a plan to correct compliance issues.
>
>     Entities who are ineligible for other reasons - or who would
>     prefer not to go through the FDC process in this round - may seek
>     funding through the Wikimedia Foundation Grants Program[6].
>
>     3.Beginning the applications process for the first round of
>     funding:The first round of applications for funding will be due
>     October 1st. FDCproposal formswill be posted on the FDC portal(a
>     hub for FDC related information that is currently being set up) on
>     Meta by August 1st. We strongly encourage eligible entities to
>     begin filling out the proposals to the FDC well in advance of the
>     October 1st deadline, particularly to support time for
>     translation, if necessary, and to answer any questions or
>     clarifications.
>
>     I would appreciate entities who are interested in applying for the
>     upcoming round of funding, emailing me as soon as possible stating
>     your interest. In addition, do let me know if you have any
>     questions, clarifications or concerns about meeting the
>     eligibility gap. This will help us best support you.
>
>     Additionally, as I mentioned in my message on Friday, we will be
>     holding two sets of IRC office hours on Wednesday 25 July. I will
>     be present, with Barry, Anasuya (our new Director of Global
>     Learning and Grantmaking) and Asaf, to answer any questions you
>     have about the FDC process and the steps outlined here; in
>     particular, the first step of establishing the eligibility to
>     apply to the FDC. Office hours will be held:
>     · 16:00-17:00 UTC/09:00 PDT Wednesday, July 25th
>     · 23:00-23:59 UTC/16:00 PDT Wednesday, July 25th
>
>     Please join us during these times
>     athttp://meta.wikimedia.org/wiki/IRC_office_hours
>
>     We are excited to get this process launched and want to send a
>     huge thank you to all of you who were involved in getting it
>     kicked off!
>
>     All the best,
>     Garfield Byrd, WMF Chief of Finance and Administration
>
>     [1]
>     http://wikimediafoundation.org/wiki/Resolution:Funds_Dissemination_Committee_framework_and_initial_operation
>     [2]
>     <http://meta.wikimedia.org/wiki/Funds_Dissemination_Committee/Draft_FDC_Proposal_for_the_Board>http://meta.wikimedia.org/wiki/Funds_Dissemination_Committee/Framework_for_the_Creation_and_Initial_Operation_of_the_FDC<http://meta.wikimedia.org/wiki/Funds_Dissemination_Committee/Draft_FDC_Proposal_for_the_Board>
>     [3]
>     http://meta.wikimedia.org/wiki/Funds_Dissemination_Committee/Call_for_Volunteers
>     [4]
>     http://meta.wikimedia.org/wiki/Funds_Dissemination_Committee/2012_Round_1_Eligibility_Status
>     [5]
>     http://meta.wikimedia.org/wiki/Funds_Dissemination_Committee/Sample_letter_of_intent_and_eligibility_checklist
>     [5] http://meta.wikimedia.org/wiki/Grants:Index
>
>
> -- 
> Melanie L. Brown
> HR Administrator
> Wikimedia Foundation
> 415.839.6885 ext 6690
> 415.882.0495 (fax)
> www.wikimediafoundation.org <http://www.wikimediafoundation.org>
>
> /Imagine a world in which every single human being can freely share in 
> the sum of all knowledge.  That's our commitment./ 
> https://donate.wikimedia.org/
>
>
>
>
>