[Foundation-l] board, babysitting, speaking engagements, etc.
daniwo59 at aol.com
daniwo59 at aol.com
Sat Aug 12 11:10:05 UTC 2006
- Previous message: [Foundation-l] Native Cherokee Language Translations Posted for enwiki-20060810 XML Dumps
- Next message: [Foundation-l] [Found>, > This conversation had jumped back and forth from single-instance expenses , > (eg. babysitting costs) to much larger issues such as speakers fees. With the , > number of speaking requests pouring in to the Foundation (and they come in at , > an ever increasing rate), I want to suggest the following guidelines for board , > members and others giving talks about the Foundation. Much of this is based , > on my belief that it is possible to say no to speaker requests too. We are , > big enough to set the terms by which we offer to send speakers, and the , > benefits of participating in various conferences etc. should be weighed against the , > real needs and interests of the Foundation. My proposal is as follows., > , > 1. Requests for speakers from the Foundation will be approved by a , > subcommittee of the Communications Committee to be known as the "Speakers , > Subcommittee."., > 2. The Speakers Subcommittee will determine whether and how fulfilling the , > request furthers the goals of the Foundation. This will be called Speaker , > Objectives., > 3. The Speakers Subcommittee will then determine whether the Speaker , > Objectives are equal or greater to the costs involved in sending a speaker to the , > event., > , > 4. The Speaker Subcommittee will then determine which representative of the , > WMF is best suited to deliver the talk, based on considerations of language, , > geography, skills, conference needs, availability, etc., >, > 5. Basic costs for speakers will include , > a. transportation, > b. per diem (hotel, food), > c. ancillary (babysitting, formal wear such as renting a tux, other), > 6. The Speaker Subcommittee will negotiate with the requesting organization , > to ensure that they cover as much of these costs as possible. Should the event , > be deemed worthwhile, but the requesting organization is unable to cover , > these basic costs, the Speakers Committee will determine a budget for the , > speaker to participate., > 7. The Speaker Subcommittee will also request an honorarium, to be paid to , > the Foundation, for providing a speaker., > 8. A calendar of speaking engagements and speakers will be maintained in a , > public space, such as wikimediafoundation.org. , > 9. Only speakers approved and appointed by the Speakers Subcommittee will be , > entitled to speak on behalf of the Foundation in such public forums and to , > make use of Foundation property such as logos, registered tm's, etc. in their , > presentations., > 10. Upon completing their speaking engagement, speakers will provide a , > written report to the Speakers Subcommittee in which they describe whether and how , > the Speaker Objectives were met., > 11. The written report will include a summary of the talk, major questions , > asked, and a copy of handouts, PowerPoint presentations, etc. as necessary., > 12. These materials will be made easily available to other speakers so as to , > enhance their own presentations., > 13. Upon completing their speaking engagement, speakers will also submit any , > receipts for *approved* expenses., > 14. Upon submission of receipts, the written report, and ancillary , > materials--and only upon their submission--the speaker will be reimbursed for any , > out-of-pocket expenses., > , > While this may seem bureaucratic to some, I believe that it is a common , > sense approach to dealing with the growing influx of requests for speakers that , > the Foundation is facing. It will help us to avoid what Mr. Merkey wisely , > called "poaching speaking engagements, " and ensure that previous experiences as a , > speaker are shared with others., > , > Rather than dwell upon what happened in the past, let's move forward by , > improving this initial proposal and submitting it to the Board for vote., > , > Danny, > , > , > _______________________________________________, > foundation-l mailing list, > foundation-l at wikimedia.org, > http://mail.wikipedia.org/mailman/listinfo/foundation-l, >ation-l] board, babysitting, speaking engagements, etc.
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This conversation had jumped back and forth from single-instance expenses
(eg. babysitting costs) to much larger issues such as speakers fees. With the
number of speaking requests pouring in to the Foundation (and they come in at
an ever increasing rate), I want to suggest the following guidelines for board
members and others giving talks about the Foundation. Much of this is based
on my belief that it is possible to say no to speaker requests too. We are
big enough to set the terms by which we offer to send speakers, and the
benefits of participating in various conferences etc. should be weighed against the
real needs and interests of the Foundation. My proposal is as follows.
1. Requests for speakers from the Foundation will be approved by a
subcommittee of the Communications Committee to be known as the "Speakers
Subcommittee.".
2. The Speakers Subcommittee will determine whether and how fulfilling the
request furthers the goals of the Foundation. This will be called Speaker
Objectives.
3. The Speakers Subcommittee will then determine whether the Speaker
Objectives are equal or greater to the costs involved in sending a speaker to the
event.
4. The Speaker Subcommittee will then determine which representative of the
WMF is best suited to deliver the talk, based on considerations of language,
geography, skills, conference needs, availability, etc.
5. Basic costs for speakers will include
a. transportation
b. per diem (hotel, food)
c. ancillary (babysitting, formal wear such as renting a tux, other)
6. The Speaker Subcommittee will negotiate with the requesting organization
to ensure that they cover as much of these costs as possible. Should the event
be deemed worthwhile, but the requesting organization is unable to cover
these basic costs, the Speakers Committee will determine a budget for the
speaker to participate.
7. The Speaker Subcommittee will also request an honorarium, to be paid to
the Foundation, for providing a speaker.
8. A calendar of speaking engagements and speakers will be maintained in a
public space, such as wikimediafoundation.org.
9. Only speakers approved and appointed by the Speakers Subcommittee will be
entitled to speak on behalf of the Foundation in such public forums and to
make use of Foundation property such as logos, registered tm's, etc. in their
presentations.
10. Upon completing their speaking engagement, speakers will provide a
written report to the Speakers Subcommittee in which they describe whether and how
the Speaker Objectives were met.
11. The written report will include a summary of the talk, major questions
asked, and a copy of handouts, PowerPoint presentations, etc. as necessary.
12. These materials will be made easily available to other speakers so as to
enhance their own presentations.
13. Upon completing their speaking engagement, speakers will also submit any
receipts for *approved* expenses.
14. Upon submission of receipts, the written report, and ancillary
materials--and only upon their submission--the speaker will be reimbursed for any
out-of-pocket expenses.
While this may seem bureaucratic to some, I believe that it is a common
sense approach to dealing with the growing influx of requests for speakers that
the Foundation is facing. It will help us to avoid what Mr. Merkey wisely
called "poaching speaking engagements," and ensure that previous experiences as a
speaker are shared with others.
Rather than dwell upon what happened in the past, let's move forward by
improving this initial proposal and submitting it to the Board for vote.
Danny
- Previous message: [Foundation-l] Native Cherokee Language Translations Posted for enwiki-20060810 XML Dumps
- Next message: [Foundation-l] [Found>, > This conversation had jumped back and forth from single-instance expenses , > (eg. babysitting costs) to much larger issues such as speakers fees. With the , > number of speaking requests pouring in to the Foundation (and they come in at , > an ever increasing rate), I want to suggest the following guidelines for board , > members and others giving talks about the Foundation. Much of this is based , > on my belief that it is possible to say no to speaker requests too. We are , > big enough to set the terms by which we offer to send speakers, and the , > benefits of participating in various conferences etc. should be weighed against the , > real needs and interests of the Foundation. My proposal is as follows., > , > 1. Requests for speakers from the Foundation will be approved by a , > subcommittee of the Communications Committee to be known as the "Speakers , > Subcommittee."., > 2. The Speakers Subcommittee will determine whether and how fulfilling the , > request furthers the goals of the Foundation. This will be called Speaker , > Objectives., > 3. The Speakers Subcommittee will then determine whether the Speaker , > Objectives are equal or greater to the costs involved in sending a speaker to the , > event., > , > 4. The Speaker Subcommittee will then determine which representative of the , > WMF is best suited to deliver the talk, based on considerations of language, , > geography, skills, conference needs, availability, etc., >, > 5. Basic costs for speakers will include , > a. transportation, > b. per diem (hotel, food), > c. ancillary (babysitting, formal wear such as renting a tux, other), > 6. The Speaker Subcommittee will negotiate with the requesting organization , > to ensure that they cover as much of these costs as possible. Should the event , > be deemed worthwhile, but the requesting organization is unable to cover , > these basic costs, the Speakers Committee will determine a budget for the , > speaker to participate., > 7. The Speaker Subcommittee will also request an honorarium, to be paid to , > the Foundation, for providing a speaker., > 8. A calendar of speaking engagements and speakers will be maintained in a , > public space, such as wikimediafoundation.org. , > 9. Only speakers approved and appointed by the Speakers Subcommittee will be , > entitled to speak on behalf of the Foundation in such public forums and to , > make use of Foundation property such as logos, registered tm's, etc. in their , > presentations., > 10. Upon completing their speaking engagement, speakers will provide a , > written report to the Speakers Subcommittee in which they describe whether and how , > the Speaker Objectives were met., > 11. The written report will include a summary of the talk, major questions , > asked, and a copy of handouts, PowerPoint presentations, etc. as necessary., > 12. These materials will be made easily available to other speakers so as to , > enhance their own presentations., > 13. Upon completing their speaking engagement, speakers will also submit any , > receipts for *approved* expenses., > 14. Upon submission of receipts, the written report, and ancillary , > materials--and only upon their submission--the speaker will be reimbursed for any , > out-of-pocket expenses., > , > While this may seem bureaucratic to some, I believe that it is a common , > sense approach to dealing with the growing influx of requests for speakers that , > the Foundation is facing. It will help us to avoid what Mr. Merkey wisely , > called "poaching speaking engagements, " and ensure that previous experiences as a , > speaker are shared with others., > , > Rather than dwell upon what happened in the past, let's move forward by , > improving this initial proposal and submitting it to the Board for vote., > , > Danny, > , > , > _______________________________________________, > foundation-l mailing list, > foundation-l at wikimedia.org, > http://mail.wikipedia.org/mailman/listinfo/foundation-l, >ation-l] board, babysitting, speaking engagements, etc.
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