[Foundation-l] Report from Cebit

[Elisabeth Bauer]

Hiho,

a report for all who were not there...

 From 10th to 12th March 2005 Wikimedia was present at the world
biggest computer fair, the cebit in Hannover, Germany. Our booth was
located in the lovely neighbourhood of projects like Debian, KDE,
Gnome and OpenOffice at the Linuxpark. Brockhaus was also present at
Cebit, in the same hall like us. Unlike most of the other open source
projects we had a whole booth for us, with a table for the
presentations computer and leaflets. Decoration and Equipment was
still scarce -- we used the posters left from [[FOSDEM 2005]], Nina
provided her brandnew iBook as presentation computer.

Day one started with a prominent visitor at our booth: Jon Maddog
Hall. And of course he instantly discovered a mistake in
Wikipedia. Looking up his biography in the english wikipedia, he found
his name spelled wrongly -- good occasion to fix this (edit summary:
"spelled my name correctly"). When I logged in to move the page
afterwards, I could see one more time how fast Wikipedia works: RickK
had already moved the page to the correct title (okay, there was some 
sort of redirect confusion...).

In the following time the booth crew, Mathias Schindler, Nina,
Southpark (en:Zeitgeist), Marco Krohn and I were busy answering
questions from visitors. Most knew Wikipedia already and were
interested in basic questions like "How do you make sure that no
nonsense stays in?". People also showed lots of interest in the CD,
DVD and print versions. And of course, some wikipedians passed by,
too. A lot of people came with Mediawiki related questions which we
tried to answer as good as possible, sometimes with help from the devs
on IRC. For the next fair, it would be good to have a developer at
the booth.

In the afternoon, I held a presentation about Wikipedia at the
Linuxpark forum. At six we closed down the booth and went together to
the annual Wikipedia cebit meetup in the same old pub as last year,
talking until late night about excellent articles, edit-wars, vfd (the
usual wikipedia chitchat).

The following day, Presroi and I had an radio interview with a
journalist from NDR and were running around a lot establishing
contacts. We left some dutch wikipedia leaflets at the booth of the
Netherlands and I grumbled about myself that I had no info materials
in Arabic to distribute it at the booths of the Arabic
countries. Cebit could have been a possibility for us to promote
wikipedia in those countries with bad internet connectivity and reach
people who actually have internet there.

Saturday, day three was supposed to be the busiest (with reduced 
entrance fees for students) but was relatively quiet for us, with people 
from berlinux passing by, inviting us to their next conference in Berlin 
   and so on.

These are the lessons we learned for the next such events:

* Send out a press release at least one week before

* Make a list of things you want to achieve at the event and arrange
appointments beforehand (We were _really_ lucky this time).

* Have a stand crew and a team of people who visit others. Minimum for
   big events like Cebit are four people. It happened sometimes that we
   were busy explaining wikipedia to a crowd of casual visitors and
   behind was someone waiting with something important to say. Good to
   be able to divide work then without having to cut one talk off.

* Have at least one person in the crew who can explain the technical
   side and answer questions about mediawiki.

* create a wikipedia user account for the event and edit under this
   user name. Like this, you can show features like the watchlist
   without showing your private one and other wikipedians are
   warned.

* Prepare for no sleep (five hours are real luxury).

* Don't forget your business cards, Repeat: Don't forget your business
   cards. Ah, and make sure you don't run out fo business cards.

* a small bowl with gummibärchen or other sweets doesn't cost much and
   is a nice gesture for visitors (idea stolen shamelessly from the KDE
   people). You only have to make sure that the stand crew doesn't eat
   them all.

* last but not least: for next year, we want a sofa and book shelves.

Pictures: http://commons.wikimedia.org/wiki/Cebit_2005
This report on meta: http://meta.wikimedia.org/wiki/Cebit_2005

greetings and good night,
elian