[teampractices] [FYI] Planning offsites

[Geeta Kavathekar]

I just wanted to share my experience from also organizing and facilitating
global team meetings generally held in Asia. For the generation of ideas we
used the "World Cafe" method. It was good especially to give team members
that may not feel so comfortable speaking due fluency and/or personality a
chance to voice their ideas.

http://www.theworldcafe.com/key-concepts-resources/world-cafe-method/

For the "getting agreement" when we were in a smaller group trying
consolidate and prioritize we used a rubber ball to different team members
and when they had the ball it was their chance to speak. It was the
person's (who had the ball) decision on who to throw the ball to next and
again allowed people to speak and no one person to monopolize the
conversation. It also made it fun and lively!

We also used the Covey Important and Urgent Matrix to prioritize and then
finally I had 2-3 buckets and people voted by placing a paper with the
items they thought were the priorities.


On Mon, Aug 22, 2016 at 3:24 PM, Kevin Smith <ksmith at wikimedia.org> wrote:

> My understanding is that the main other initiative is coming from Finance,
> and is focused on spending donor money wisely for group travel (including
> but not limited to offsites). It includes travel, admin, and c-levels. They
> seem to be in kind of a planning and fact-finding phase right now.
>
>
>
> Kevin Smith
> Agile Coach, Wikimedia Foundation
>
>
> On Mon, Aug 22, 2016 at 12:09 PM, Joel Aufrecht <jaufrecht at wikimedia.org>
> wrote:
>
>> Is there documentation or tracking tasks or home pages for the other
>> initiatives?  What are they focusing on?
>>
>>
>>
>> *-- Joel Aufrecht*
>> Team Practices Group
>> Wikimedia Foundation
>>
>> On Fri, Aug 19, 2016 at 3:33 PM, Kevin Smith <ksmith at wikimedia.org>
>> wrote:
>>
>>> I have posted a draft page[1] which will evolve into a checklist and
>>> linky portal, to help guide how to plan and run an offsite. It is a very
>>> early work in progress, but I hope to flesh it out substantially over the
>>> next week or two. At that point, I'll declare the related phab task[2]
>>> done. If you feel motivated to contribute, feel free to add to the
>>> checklist, or comment on the talk page.
>>>
>>> As a side note, there are other initiatives in the foundation also aimed
>>> at documenting or improving the processes for offsites. This (TPG) part
>>> will focus mostly on the content and outcomes.
>>>
>>> [1] https://www.mediawiki.org/wiki/Team_Practices_Group/Planning
>>> _offsites
>>> [2] https://phabricator.wikimedia.org/T138777
>>>
>>> Kevin Smith
>>> Agile Coach, Wikimedia Foundation
>>>
>>>
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>>> teampractices at lists.wikimedia.org
>>> https://lists.wikimedia.org/mailman/listinfo/teampractices
>>>
>>>
>>
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>
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