[Foundation-l] board minutes

[Ting Chen]

The chair of the board, Michael, had posted the topics before the 
meeting and a short report about resolutions and issues discussed after 
the meeting.

Ting

Anthony wrote:
> On Sun, Dec 14, 2008 at 5:49 AM, effe iets anders
> <effeietsanders at gmail.com>wrote:
>
>   
>> From Sue's report, I understood that the current practice is to have board
>> minutes approved only on the next board meeting. In practice that means a
>> delay of several months. In a quickly changing world as ours, that is quite
>> a long time span.
>>
>>     
>
> That's a fairly standard practice.  How would you approve the minutes
> without holding a meeting?  (Sure, you could do it using a unanimous consent
> resolution, but that's certainly not typical.)
>
> Would it be possible to decrease this time span somehow, and approve the
>   
>> minutes on an earlier moment? In that way, the volunteers can be kept more
>> up to date, the board would work more transparently and better ways to
>> interact and react on decisions made. Because if minutes are published
>> months afterwards, the motivation to read them and react on it is obviously
>> much lower then when they actually still have a direct meaning and are more
>> or less recent. Besides that, if the community has imput on the decisions
>> made, they could give it, and it could be discussed in that next board
>> meeting, and not only the one after that (delay 6 months).
>>
>> I sincerely hope the board will find a way to publish the minutes within,
>> say, two weeks to a month :)
>>     
>
>
> Publishing a draft of the minutes (or an informal summary of the meeting)
> would be one thing.  Approving the official minutes is quite another.
>
> Are the meetings considered confidential?  If not, there's nothing stopping
> any board member from providing a summary at any time.  If so, well, then
> why publish the minutes in the first place?
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