Dear All,Kindly find minutes for today's meeting for your review.Also, at today's meeting it was noted that most members do not have the WikiIndaba Conference Planning Pack. Kindly find attached. We also noted that it only covers the planning of a physical event.Best,Bobby ShabanguOn Sun, 8 May 2022 at 23:06, Bobby Shabangu <bobbyshabangu@gmail.com> wrote:Dear All,Thanks to all who have accepted the meeting invite for the upcoming meeting on Sunday. I would like to encourage those who have not joined our Telegram to do so by clicking the link below:I would also like to inform you that I've asked Derrick to join our meeting for only 30 mins so that we can reflect on Wikipedia Rwanda Usergroup's winning of the bid and discuss about selection of the next host country for 2023 which will need to be announced at the end of this years conference.Best,Bobby ShabanguOn Mon, 2 May 2022 at 18:03, Sami Mlouhi <mlouhisami@gmail.com> wrote:You can find below the link to the telegram group : https://t.me/+qzEJ6IWGu70wMWNkFeel free to join the group .Le lun. 2 mai 2022 à 16:54, Bobby Shabangu <bobbyshabangu@gmail.com> a écrit :Dear Sami,Permission granted.I don't know why we didn't know about the Telegram idea, but that's an excellent one.Can you kindly start it Sami and invite all of us?Best,Bobby ShabanguOn Mon, 2 May 2022 at 17:50, Sami Mlouhi <mlouhisami@gmail.com> wrote:Can we create a telegram group to share unofficial remarks (if there is not an existing group) , I think it will be more practical.Please Bobby, I need permission for the public announcement.Le lun. 2 mai 2022 à 16:25, Bobby Shabangu <bobbyshabangu@gmail.com> a écrit :Dear Sami,Kindly try again, I've just granted you the permission.And this should apply to all colleagues, you'd need to first request permission to edit the document. For some reason, I can't grant you permission to edit without you requesting it.Best,Bobby ShabanguOn Mon, 2 May 2022 at 17:18, Sami Mlouhi <mlouhisami@gmail.com> wrote:Hi Bobby,I have the same problem as Georges, I can't edit the docs.Thanks,Le lun. 2 mai 2022 à 10:03, Bobby Shabangu <bobbyshabangu@gmail.com> a écrit :Dear Georges,The email documents can be accessed by clicking the links under " UG Rwanda, The Rejection letters and public announcement. Alternatively. Please let me know if you are still having troubles accessing them so that I can attach as ms word documents.Best regards,Bobby ShabanguOn Mon, 2 May 2022 at 10:22, Georges Fodouop <gfodouop@gmail.com> wrote:Hello Bobby,
You forgot to share the documents as attachments.
Thank YouLe lun. 2 mai 2022 à 03:41, Bobby Shabangu <bobbyshabangu@gmail.com> a écrit :Dear All,I notice that I've made a mistake regarding the date of our next meeting. It should be 15 May not 14 May. I'll change this and kindly ask that you re-accept the invite.Regarding the letters/emails - I've already put together the 3 emails meant for UG Rwanda, The Rejection letters and public announcement for your review and inputs.Best,Bobby ShabanguOn Sun, 1 May 2022 at 02:15, Bobby Shabangu <bobbyshabangu@gmail.com> wrote:Dear all,Thanks for taking your time and casting your votes.The final score after consolidating all the votes - which can also be seen here - went like this:
- Côte d'Ivoire, West Africa - 43 Points
- Tanzania, East Africa - 37 Points
- Rwanda, East Africa - 47 Points
This means that Rwanda has come on top. Please note blank areas were deliberately left out by Raphael and Isaac.The next step is to proceed and write 3 emails as follows:
- a congratulatory email to Rwanda,
- thank you letters to UG Tchad, UG Rwanda and UG Côte d'Ivoire for participating and encouraging them to bid for next year
- and an announcement to the African communities about the WikiIndaba Conference host for 2022.
I'll begin with the email to Rwanda, @Georges and @Sami kindly assist. Also any volunteers here are welcome - communications to be cleared by Wiscom before it goes out?Best,Bobby ShabanguOn Tue, 26 Apr 2022 at 22:53, Bobby Shabangu <bobbyshabangu@gmail.com> wrote:Dear All,Thanks to those who've already voted. This is an email to nudge the 3 remaining colleagues to vote. Link to the voting form is HERE.Best,Bobby ShabanguOn Sun, 24 Apr 2022 at 17:14, Bobby Shabangu <bobbyshabangu@gmail.com> wrote:Dear Colleagues,Thank you so much for taking your time to attend the meeting today and kindly find the minutes for our meeting here.These minutes will be filed at a central point later after we've discussed the agenda item in our minutes pertaining "Review of WISCom practices (Documentation & file management)".The link to the voting form can be found here. @Isaac, you'll let me know if you need clarification on the voting process.Best regards,Bobby ShabanguOn Wed, 23 Mar 2022 at 21:13, Bobby Shabangu <bobbyshabangu@gmail.com> wrote:Dear Georges and all,Thanks Georges for the list. Would be great for colleagues to also assist by identifying whom to contact from the countries who previously did not host WikiIndaba conference.I would also like to remind everyone to join our meeting which will take place this Saturday at the same time as last week. Kindly see the meeting invite for details.Best,Bobby ShabanguOn Wed, 23 Mar 2022 at 21:03, Georges Fodouop <gfodouop@gmail.com> wrote:Hello everyone,
As requested, here is an overview of affiliates in Africa by region : https://docs.google.com/spreadsheets/d/13SnR82CmiTY_816gjXzvK6E6aL9MD6-YmKx_4M9ltMk/edit#gid=0You can add to it if there are any omissions.
Thank youLe sam. 19 mars 2022 à 22:16, Isaac Olatunde <reachout2isaac@gmail.com> a écrit :Hi Bobby,Thanks for the minutes. And a big hugs to colleagues who attended the meeting.Unfortunately, I didn't get a reminder even though I accepted the invite (not a fault from you Bobby). I think I need to check the settings of my calendar.IsaacOn Sat, 19 Mar 2022, 20:41 Bobby Shabangu, <bobbyshabangu@gmail.com> wrote:Dear all,Thanks to colleagues who attended the meeting today. Below kindly find minutes and tasks to be executed before our meeting next week.==Attendance ==
- Bobby
- Raphael
- Georges
- Zayneb
==Apologies ==
- None
==Agenda Items==
Confirmation of Country Representation (Previous Organizers of the Conference)
- All previous host countries have confirmed their representatives except Tunisia
- Zayneb joined on her own accord and to provide advice since she's experienced organising WikiIndaba not representing Tunisia.
Call for bids to host Wiki Indaba 2022
Proposal
Task
Date/ day
Person responsible
· In order to have more diverse pool of participants, African Wikimedians need to be encouraged to form affiliate groups ( Chapters, Usergroups, Thematic groups) within their respective countries.
An email to be sent to Affcom to encourage African Wikimedians to form affiliate groups.
Monday
Raphael
- We have a small pool of affiliates in the African continent to adequately invite Affilliates per region.
- We need to invite all current African affiliates to bid to host WikiIndaba conference.
Consolidation of all African user affiliates (Usergroups and thematic groups) who have not hosted the conference before and their main contacts persons.
Wednesday
Georges
- To shorten the vetting a questionnaire asking key questions about the state of readiness to host the conference needs to be sent to all countries who have express interest of hosting.
· Write questionnaire to be sent to sent countries who have express interest to host the conference.
Friday
Bobby
Call for community elections to fill in the 3 volunteer committee positions; Budgetary needs of the committee and Review of WISCom practices (Documentation & file management to discussed in the next meeting
Next meeting will take place on26 March 2022 at the same time.Best regards,Bobby Shabangu----