Dear Georges, 

The email documents can be accessed by clicking the links  under "  UG Rwanda, The Rejection letters and public announcement. Alternatively. Please let me know if you are still having troubles accessing them so that I can attach as ms word documents. 

Best regards, 

Bobby Shabangu

On Mon, 2 May 2022 at 10:22, Georges Fodouop <gfodouop@gmail.com> wrote:

Hello Bobby,

You forgot to share the documents as attachments.
Thank You

Le lun. 2 mai 2022 à 03:41, Bobby Shabangu <bobbyshabangu@gmail.com> a écrit :

Dear All, 

I notice that I've made a mistake regarding the date of our next meeting. It should be 15 May not 14 May. I'll change this and kindly ask that you re-accept the invite. 

Regarding the letters/emails - I've already put together the 3 emails meant for UG Rwanda, The Rejection letters and public announcement for your review and inputs. 

Best, 

Bobby Shabangu

On Sun, 1 May 2022 at 02:15, Bobby Shabangu <bobbyshabangu@gmail.com> wrote:

Dear all, 

Thanks for taking your time and casting your votes. 

The final score after consolidating all the votes - which can also be seen here -  went like this: 

• Côte d'Ivoire, West Africa - 43 Points 
• Tanzania, East Africa - 37 Points 
• Rwanda, East Africa - 47 Points 

This means that Rwanda has come on top. Please note blank areas were deliberately left out by Raphael and Isaac. 

The next step is to proceed and write 3 emails as follows:  

1. a congratulatory email to Rwanda, 
2. thank you letters to UG Tchad, UG Rwanda and  UG Côte d'Ivoire for participating and encouraging them to bid for next year 
3. and an announcement to the African communities about the WikiIndaba Conference host for 2022. 

I'll begin with the email to Rwanda, @Georges and @Sami kindly assist. Also any volunteers here are welcome - communications to be cleared by Wiscom before it goes out? 

Best, 

Bobby Shabangu

On Tue, 26 Apr 2022 at 22:53, Bobby Shabangu <bobbyshabangu@gmail.com> wrote:

Dear All, 

Thanks to those who've already voted. This is an email to nudge the 3 remaining colleagues to vote. Link to the voting form is HERE. 

Best, 

Bobby Shabangu

On Sun, 24 Apr 2022 at 17:14, Bobby Shabangu <bobbyshabangu@gmail.com> wrote:

Dear Colleagues, 

Thank you so much for taking your time to attend the meeting today and kindly find the minutes for our meeting here. 

These minutes will be filed at a central point later after we've discussed the agenda item in our minutes pertaining "Review of WISCom practices (Documentation & file management)".

The link to the voting form can be found here. @Isaac, you'll let me know if you need clarification on the voting process.

Best regards, 

Bobby Shabangu

On Wed, 23 Mar 2022 at 21:13, Bobby Shabangu <bobbyshabangu@gmail.com> wrote:

Dear Georges and all, 

Thanks Georges for the list. Would be great for colleagues to also assist by identifying whom to contact from the countries who previously did not host WikiIndaba conference. 

I would also like to remind everyone to join our meeting which will take place this Saturday at the same time as last week. Kindly see the meeting invite for details. 

Best, 

Bobby Shabangu

On Wed, 23 Mar 2022 at 21:03, Georges Fodouop <gfodouop@gmail.com> wrote:

Hello everyone,
As requested, here is an overview of affiliates in Africa by region : https://docs.google.com/spreadsheets/d/13SnR82CmiTY_816gjXzvK6E6aL9MD6-YmKx_4M9ltMk/edit#gid=0

You can add to it if there are any omissions.
Thank you

Le sam. 19 mars 2022 à 22:16, Isaac Olatunde <reachout2isaac@gmail.com> a écrit :

Hi Bobby,

Thanks for the minutes. And a big hugs to colleagues who attended the meeting.

Unfortunately, I didn't get a reminder even though I accepted the invite (not a fault from you Bobby). I think I need to check the settings of my calendar.

Isaac

On Sat, 19 Mar 2022, 20:41 Bobby Shabangu, <bobbyshabangu@gmail.com> wrote:

Dear all, 

Thanks to colleagues who attended the meeting today. Below kindly find minutes and tasks to be executed before our meeting next week.  

==Attendance ==

• Bobby 
• Raphael 
• Georges 
• Zayneb 

==Apologies ==

• None 

==Agenda Items==
Confirmation of Country Representation (Previous Organizers of the Conference)

• All previous host countries have confirmed their representatives except Tunisia
• Zayneb joined on her own accord and to provide advice since she's experienced organising WikiIndaba not representing Tunisia.

Call for bids to host Wiki Indaba 2022

Proposal	Task	Date/ day	Person responsible
·         In order to have more diverse pool of participants, African Wikimedians need to be encouraged to form affiliate groups ( Chapters, Usergroups, Thematic groups) within their respective countries.	An email to be sent to Affcom to encourage African Wikimedians to form affiliate groups.	Monday	Raphael
We have a small pool of affiliates in the African continent to adequately invite Affilliates per region. We need to invite all current African affiliates to bid to host WikiIndaba conference.	Consolidation of all African user affiliates (Usergroups and thematic groups) who have not hosted the conference before and their main contacts persons.	Wednesday	Georges
To shorten the vetting a questionnaire asking key questions about the state of readiness to host the conference needs to be sent to all countries who have express interest of hosting.	·         Write questionnaire to be sent to sent countries who have express interest to host the conference.	Friday	Bobby

 

Call for community elections to fill in the 3 volunteer committee positions; Budgetary needs of the committee and Review of WISCom practices (Documentation & file management to discussed in the next meeting 

Next meeting will take place on 

26 March 2022 at the same time. 

Best regards, 

Bobby Shabangu