Hi all,
We're discussing the budget at the next board meeting - this coming
Tuesday [1] - so if you want to make suggestions or comments, then
now is the time to make them.
[1] see
Now that the annual fundraiser is complete, we have
started to
decide on the main things that the chapter should its money on in
the forthcoming year. In line with our philosophy of open decision
making, the board would like to share these proposals with you for
feedback and consultation before making any final decisions. Please
let us know what you think to these ideas, by replying to this
message, by personal email or by commenting on the wiki page [1]
We raised around £85,000 in the fundraiser. [2] Of this, half will
be remitted to the Foundation, subject to legal clearance, which
leave us with £42,500 to spend on projects, administration and to
keep in reserves. We also have the remainder of our existing £5,000
start up grant from the Foundation, but that money is already
earmarked for particular areas. [3]
Part time Administrator
We are considering employing a part time administrator to assist in
the running of the chapter. Wikimedia Deutschland have said that
they found employing an administrator was a significant boost to
their chapter's efficiency and we hope that we can achieve the same.
The proposal is to employ someone at £10/hour for 8 hours per week,
rising to 12 hours per week during next year's fundraiser. They
would work from home and most of their work would be online.
Assuming they start work in June that would cost a total of £3,122.
Please let us know whether you think in principle we should do
this, and if so, whether these numbers look sensible.
Admin costs [4]
We have budgeted £6,700 to cover other administrative costs. This
includes £3,000 for legal fees - including help with our charity
status application and the Fundraising Agreement - and £1,000 for
accounting and audit fees. We have also budgeted £500 to pay for
travel to a face to face board meeting, which we hope will help
boost the productivity of the next board.
Full details are:
Annual Accounts: 1,000
Legal advice: 3,000
AGM: 500
In person board meeting: 500
Telephone, postage etc : 200
Insurance: 500(?)
Administrator: 3,122
Other: 1,000
Total: 9,822
Are there any other things we should add, or are there things on
this list you disagree with?
Reserves
Now that we have a more secure financial footing, we think it's
appropriate to start thinking about putting some money aside in
reserves, to cover us for years when we have lower that expected
income. We think £8,000 is a reasonable figure, which covers a full
year's admin expenses. We would like to build this up over two
years, putting £4,000 aside from this year's fundraiser and £4,000
from next year.
Projects
This leaves £28,500 to spend on projects this year. Ideas that have
been proposed included:
Toolserver support
The Wikimedia Toolserver is a platform that hosts various tools
that are used on the Wikimedia projects, including vital counter-
vandalism bots. The toolserver is operated by Wikimedia Deutschland
eV with assistance from the Wikimedia Foundation. [5]
WMDE has recently asked other chapters if they could assist in
financing and operating the toolserver. The annual budget is around
€100,000 and they would like other chapters to cover around half of
the budget - €50,000. In addition, there has been some discussion
around setting up some kind of Toolserver Association, to operate
the toolserver, with the contributing chapters as shareholders. The
timetable for this is likely to be around August 2010 before it is
established.
Figures that have been discussed by the board range from £5,000 to
£10,000. Exact details of how we would contribute - a donation to
WMDE earmarked for the toolserver, a donation earmarked to a
particular expense or waiting and then contributing to the
Toolserver Association has not been decided.
Do you think this would be a worthwhile contribution to make and,
if so, how much do you think would be appropriate?
Wikimedia Usability Initiative
Individual board members have discussed various ideas with the
Usability Initiative, the team that is working on improving the
Wikimedia interfaces. [6] As part of their work they have generated
a list of discrete projects that would all have a significant
positive impact on Wikimedia and do not currently have sufficient
funding. If we give them a budget they would be able to provide a
selection of potential projects, and we could then choose to fund
one of these, potentially one that linked in with a particular
interest of the chapter. This proposal was discussed by the board
back in October, when it was positively received, with further
action deferred until after the Fundraiser. [7]
It's been proposed that we budget £10,000 to fund a project drawn
up by the Usability Initiative.
Do you think this would be a worthwhile project and, if so, how
much do you think would be appropriate?
GLAM-WIKI
We have discussed organising a GLAM-WIKI (Galleries, Libraries,
Archives, Museums & Wikimedia) conference in the UK, along the
lines of the conference in Australia in August 2009. [8] We have
had tentative discussions with museums who would be interested and
may be able to arrange it for August 2010. The purpose of the
conference is to bring key decision makers in the "GLAM" sector
into contact with Wikimedia people to persuade them to partner with
us on content donation, partnerships like Britain Loves Wikipedia
and other ways we can help each other achieve our aims.
Costs are expected to be in the region of £5,000, of which some or
all may be funded by the GLAM partners or through sponsorship.
Do you think this is a worthwhile use of our resources?
Other projects
Other projects that have been proposed, but not yet discussed by
the board, in connection with the 2010 Budget include:
£1,000 for a microgrant project, along the lines of Wikimedia
Poland's scheme [9]
£1,000 to sponsor Wikimedians to attend Wikimania Gdansk 2010 [10]
£500 to fund travel to museums etc for discussions on content access
£500 to assist in the development of Wikimeets
£300 to pay for members to attend free content conference [11]
£340 to fund preliminary work on Wikimania Manchester 2013 [12]
Do you think these are worthwhile things to spend our money on? Is
there anything else you think should be added to the list?
If you've managed to read this far then I'm impressed and thank
you! All comments are gratefully received whether on our general
approach or on specifics.
We look forward to hearing your ideas!
Regards,
Andrew Turvey
Secretary
Wikimedia UK
Wikimedia UK is the operating name of Wiki UK Limited.
Wiki UK Ltd is a Company Limited by Guarantee registered in England
and Wales, Registered No. 6741827.
The Registered Office is at 23 Cartwright Way, Nottingham, NG9 1RL,
United Kingdom.
[1]
http://uk.wikimedia.org/wiki/Talk:2010_Budget
[2]
http://uk.wikimedia.org/wiki/Meetings/2010-01-19/Agenda/
Fundraiser_Report
[3]
http://uk.wikimedia.org/wiki/
2010_Budget#Restricted_funds_brought_forward
[4]
http://uk.wikimedia.org/wiki/2010_Budget#Administrative_costs
[5]
https://wiki.toolserver.org/view/Main_Page
[6]
http://usability.wikimedia.org/wiki/Main_Page
[7]
http://uk.wikimedia.org/wiki/Meetings/2009-10-20#AOB
[8]
http://wikimedia.org.au/wiki/GLAM-WIKI
[9]
http://translate.google.com/translate?u=http%3A%2F%
2Fpl.wikimedia.org%2Fwiki%2FWikikonkurs&sl=pl&tl=en
[10]
http://wikimania2010.wikimedia.org/wiki/Main_Page
[11] See list at
http://uk.wikimedia.org/wiki/
2010_Budget#Restricted_funds_brought_forward
[12]
http://uk.wikimedia.org/wiki/Manchester_Wikimania_Bid/Bid_budget
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