There's a small lecture theatre at the OII (around 40 people), a medium one at Balliol next door (currently around 100 due to rows of tables, could probably double this if they were taken out, health and safety regs permitting) and assorted large to gigantic university lecture halls in walking distance (no more than 15 mins). Other Balliol spaces we could use include the hall (larger than the lecture theatre, but not ideally suited to lectures due to benches and tables), assorted seminar rooms, the JCR (large and informal space with sofas and coffee tables) and we could potentially also have a marquee in the garden. There are some details on the Balliol site here: http://www.balliol.ox.ac.uk/conference/index.asp And some details about one of the largest central lecture theatres here: http://www.admin.ox.ac.uk/schools/conference/ There's also a centralised conference info site here: http://www.conference-oxford.com/ (though given Balliol's close links to the OII I'd say our best bet for discounted rates is sticking with then rather than another college.) If we can arrange a deal with Balliol (we won't know until the New Year) then most accommodation would be next door to the OII, right in the centre of Oxford, with perhaps some 10 mins walk away in another set of Balliol buildings. These are all single rooms, some of which are en suite. There's also a dining hall in Balliol which would potentially provide catering. There are some costs quoted on those sites for external conferences, but potentially with the OII stamp we could reduce these rates. They are quoting £500 a day for the large lecture rooms in Examination Schools (seating around 500) and Balliol are quoting £315 a day for the Balliol lecture room mentioned previously. Balliol are quoting a 24 hour delegate rate of £125 a day, but this includes rather a lot of surplus luxury. For students accommodation is under £100 a week and food is around £3 a meal. With support from the college we could hope to get something closer to this. Do we have any provisional dates btw? Tom -----Original Message----- From: wikimediauk-l-bounces(a)lists.wikimedia.org [mailto:wikimediauk-l-bounces@lists.wikimedia.org] On Behalf Of Cormac Lawler Sent: 19 December 2007 13:40 To: wikimediauk-l(a)lists.wikimedia.org Subject: Re: [Wikimediauk-l] Oxford Wikimania That's great Tom, thanks! The main things that we would need to know about any bid is whether there is a suitable venue (ie with a variety of big/small lecture theatres, collective spaces, organising rooms, etc). We would then need to see what the accommodation situation would be - is it close by, or would it require something like shuttle-buses, and how many people would be accommodated (and in what kinds of groupings - single rooms/dorms..)? Would catering be available adjacent to the conference space? And finally, what would all of this cost? :-) (See * below for more.) I wouldn't say we need to restrain ourselves in terms of a single bid at this stage, or even by what has failed in the past. If this bid can be worked up with sufficient detail, we should submit it - if there's an option in London, we can submit both, or decide which one looks most viable and run with that one. But we would need more details first... Thanks again, Cormac * More details at: http://meta.wikimedia.org/wiki/Wikimania_2009/Official_requirements_for_bidd ing_cities On 12/19/07, Tom Holden <thomas.holden(a)gmail.com> wrote: host scale in _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org http://meta.wikimedia.org/wiki/Wikimedia_UK http://mail.wikimedia.org/mailman/listinfo/wikimediauk-l