Gordon Joly <mailto:gordon.joly@pobox.com> 5 June 2015 18:59 Blimey. I always thought any member could be a Trustee, and hence join board committees. Gordo _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk Michael Maggs <mailto:Michael@maggs.name> 5 June 2015 14:38 Wikimedia UK needs your help. We want to transform the way we work so that we can bring volunteering right into the heart of the charity. We plan to: * Establish a new volunteer engagement panel <https://wikimedia.org.uk/wiki/Volunteer_engagement_panel> or steering group, focusing specifically on volunteering and volunteer engagement * Embed members into our day-to-day decision making via a new evaluation panel <https://wikimedia.org.uk/wiki/Evaluation_panel> * Encourage the setting up of volunteer special-interest working groups <https://wikimedia.org.uk/wiki/Working_groups> to replace the existing non-board committees <https://wikimedia.org.uk/wiki/Committees#Non-board_committees> * Set up cultural/GLAM <https://wikimedia.org.uk/wiki/Cultural_and_GLAM_advisory_board> and educational outreach <https://wikimedia.org.uk/wiki/Educational_outreach_advisory_board> expert advisory boards to advise the WMUK main board on high-level strategy * Change our Articles of Association <https://wikimedia.org.uk/wiki/2015_Annual_General_Meeting/Resolutions#.281.29_Enabling_non-trustees_to_become_full_members_of_Govcom.2C_ARC_and_any_other_board_committees_that_may_be_constituted> to allow volunteers to be appointed full members of board committees * Provide more effective support for volunteers via the new project coordinator <https://wikimedia.org.uk/wiki/Project_Coordinator> staff roles * Move toward project-based <https://wikimedia.org.uk/wiki/Project-based_working> working practices to improve efficiency and to enable better self-evaluation of our work These draft plans follow on from the excellent feedback we received from our last Volunteer Strategy Gathering <https://wikimedia.org.uk/wiki/Volunteer_Strategy_Gathering/July_2015>. They deliberately don't attempt to answer all possible questions about implementation, as we think it best that both further questions and the answers to those questions should come out of collaborative discussions. The plans are not set in stone, and with the community's help they can be improved, strengthened and fleshed out. We would like your feedback, either online or in person at our next Volunteer Strategy Gathering <https://wikimedia.org.uk/wiki/Volunteer_Strategy_Gathering/July_2015> on Saturday 25th July 2015, in London. For more information, see the links on the right. Feedback, comments and discussion are more than welcome on the discussion page, or you can email chairatwikimedia.org.uk if you have feedback you would prefer not to make public. To read the full details on wiki see here: https://wikimedia.org.uk/wiki/Volunteer_strategy_consultation_2015 Best regards Michael _______ Michael Maggs Chair, Wikimedia UK _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk

Gordon Joly <mailto:gordon.joly@pobox.com> 6 June 2015 14:04 Do these volunteers need to be members of the charity? Gordo _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk Michael Maggs <mailto:Michael@maggs.name> 5 June 2015 19:04 Indeed. Wording clarified to Change our Articles of Association <https://wikimedia.org.uk/wiki/2015_Annual_General_Meeting/Resolutions#.281.29_Enabling_non-trustees_to_become_full_members_of_Govcom.2C_ARC_and_any_other_board_committees_that_may_be_constituted> to allow non-board volunteers to be appointed full members of board committees. Best regards Michael _____________ Michael Maggs Chair, Wikimedia UK _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk Gordon Joly <mailto:gordon.joly@pobox.com> 5 June 2015 18:59 Blimey. I always thought any member could be a Trustee, and hence join board committees. Gordo _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk Michael Maggs <mailto:Michael@maggs.name> 5 June 2015 14:38 Wikimedia UK needs your help. We want to transform the way we work so that we can bring volunteering right into the heart of the charity. We plan to: * Establish a new volunteer engagement panel <https://wikimedia.org.uk/wiki/Volunteer_engagement_panel> or steering group, focusing specifically on volunteering and volunteer engagement * Embed members into our day-to-day decision making via a new evaluation panel <https://wikimedia.org.uk/wiki/Evaluation_panel> * Encourage the setting up of volunteer special-interest working groups <https://wikimedia.org.uk/wiki/Working_groups> to replace the existing non-board committees <https://wikimedia.org.uk/wiki/Committees#Non-board_committees> * Set up cultural/GLAM <https://wikimedia.org.uk/wiki/Cultural_and_GLAM_advisory_board> and educational outreach <https://wikimedia.org.uk/wiki/Educational_outreach_advisory_board> expert advisory boards to advise the WMUK main board on high-level strategy * Change our Articles of Association <https://wikimedia.org.uk/wiki/2015_Annual_General_Meeting/Resolutions#.281.29_Enabling_non-trustees_to_become_full_members_of_Govcom.2C_ARC_and_any_other_board_committees_that_may_be_constituted> to allow volunteers to be appointed full members of board committees * Provide more effective support for volunteers via the new project coordinator <https://wikimedia.org.uk/wiki/Project_Coordinator> staff roles * Move toward project-based <https://wikimedia.org.uk/wiki/Project-based_working> working practices to improve efficiency and to enable better self-evaluation of our work These draft plans follow on from the excellent feedback we received from our last Volunteer Strategy Gathering <https://wikimedia.org.uk/wiki/Volunteer_Strategy_Gathering/July_2015>. They deliberately don't attempt to answer all possible questions about implementation, as we think it best that both further questions and the answers to those questions should come out of collaborative discussions. The plans are not set in stone, and with the community's help they can be improved, strengthened and fleshed out. We would like your feedback, either online or in person at our next Volunteer Strategy Gathering <https://wikimedia.org.uk/wiki/Volunteer_Strategy_Gathering/July_2015> on Saturday 25th July 2015, in London. For more information, see the links on the right. Feedback, comments and discussion are more than welcome on the discussion page, or you can email chairatwikimedia.org.uk if you have feedback you would prefer not to make public. To read the full details on wiki see here: https://wikimedia.org.uk/wiki/Volunteer_strategy_consultation_2015 Best regards Michael _______ Michael Maggs Chair, Wikimedia UK _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk

On 06/06/15 14:08, Michael Maggs wrote: My view is that membership is require for all aspect of charity Governance. Gordo _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk

Deryck Chan <mailto:deryckchan@gmail.com> 6 June 2015 16:42 I'm wary of non-members being allowed to serve on any committee that is enshrined in the charity's articles. If paying a fiver is a concern, the board can always vote to exempt said prospective member's fee. _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk Michael Maggs <mailto:Michael@maggs.name> 6 June 2015 14:08 The change in the articles will not require membership as a condition of serving on a board committee, so it will depend on what policies we set. It's open to discussion: what is your view? Michael _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk Gordon Joly <mailto:gordon.joly@pobox.com> 6 June 2015 14:04 Do these volunteers need to be members of the charity? Gordo _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk Michael Maggs <mailto:Michael@maggs.name> 5 June 2015 19:04 Indeed. Wording clarified to Change our Articles of Association <https://wikimedia.org.uk/wiki/2015_Annual_General_Meeting/Resolutions#.281.29_Enabling_non-trustees_to_become_full_members_of_Govcom.2C_ARC_and_any_other_board_committees_that_may_be_constituted> to allow non-board volunteers to be appointed full members of board committees. Best regards Michael _____________ Michael Maggs Chair, Wikimedia UK _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk Gordon Joly <mailto:gordon.joly@pobox.com> 5 June 2015 18:59 Blimey. I always thought any member could be a Trustee, and hence join board committees. Gordo _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk Michael Maggs <mailto:Michael@maggs.name> 5 June 2015 14:38 Wikimedia UK needs your help. We want to transform the way we work so that we can bring volunteering right into the heart of the charity. We plan to: * Establish a new volunteer engagement panel <https://wikimedia.org.uk/wiki/Volunteer_engagement_panel> or steering group, focusing specifically on volunteering and volunteer engagement * Embed members into our day-to-day decision making via a new evaluation panel <https://wikimedia.org.uk/wiki/Evaluation_panel> * Encourage the setting up of volunteer special-interest working groups <https://wikimedia.org.uk/wiki/Working_groups> to replace the existing non-board committees <https://wikimedia.org.uk/wiki/Committees#Non-board_committees> * Set up cultural/GLAM <https://wikimedia.org.uk/wiki/Cultural_and_GLAM_advisory_board> and educational outreach <https://wikimedia.org.uk/wiki/Educational_outreach_advisory_board> expert advisory boards to advise the WMUK main board on high-level strategy * Change our Articles of Association <https://wikimedia.org.uk/wiki/2015_Annual_General_Meeting/Resolutions#.281.29_Enabling_non-trustees_to_become_full_members_of_Govcom.2C_ARC_and_any_other_board_committees_that_may_be_constituted> to allow volunteers to be appointed full members of board committees * Provide more effective support for volunteers via the new project coordinator <https://wikimedia.org.uk/wiki/Project_Coordinator> staff roles * Move toward project-based <https://wikimedia.org.uk/wiki/Project-based_working> working practices to improve efficiency and to enable better self-evaluation of our work These draft plans follow on from the excellent feedback we received from our last Volunteer Strategy Gathering <https://wikimedia.org.uk/wiki/Volunteer_Strategy_Gathering/July_2015>. They deliberately don't attempt to answer all possible questions about implementation, as we think it best that both further questions and the answers to those questions should come out of collaborative discussions. The plans are not set in stone, and with the community's help they can be improved, strengthened and fleshed out. We would like your feedback, either online or in person at our next Volunteer Strategy Gathering <https://wikimedia.org.uk/wiki/Volunteer_Strategy_Gathering/July_2015> on Saturday 25th July 2015, in London. For more information, see the links on the right. Feedback, comments and discussion are more than welcome on the discussion page, or you can email chairatwikimedia.org.uk if you have feedback you would prefer not to make public. To read the full details on wiki see here: https://wikimedia.org.uk/wiki/Volunteer_strategy_consultation_2015 Best regards Michael _______ Michael Maggs Chair, Wikimedia UK _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk

Dan Garry (Deskana) <mailto:djgwiki@gmail.com> 6 June 2015 13:48 Although note that I live on the west coast of the US, so travelling to anywhere in the UK or doing anything before 5pm UK time might not be my strength. ;-) Dan _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk Dan Garry (Deskana) <mailto:djgwiki@gmail.com> 6 June 2015 13:46 If you'd like someone who's involved in the product and strategy side of tech to help out in a working group, committee, or whatever else, let me know. I'd be happy to help. Dan _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk Michael Maggs <mailto:Michael@maggs.name> 5 June 2015 14:38 Wikimedia UK needs your help. We want to transform the way we work so that we can bring volunteering right into the heart of the charity. We plan to: * Establish a new volunteer engagement panel <https://wikimedia.org.uk/wiki/Volunteer_engagement_panel> or steering group, focusing specifically on volunteering and volunteer engagement * Embed members into our day-to-day decision making via a new evaluation panel <https://wikimedia.org.uk/wiki/Evaluation_panel> * Encourage the setting up of volunteer special-interest working groups <https://wikimedia.org.uk/wiki/Working_groups> to replace the existing non-board committees <https://wikimedia.org.uk/wiki/Committees#Non-board_committees> * Set up cultural/GLAM <https://wikimedia.org.uk/wiki/Cultural_and_GLAM_advisory_board> and educational outreach <https://wikimedia.org.uk/wiki/Educational_outreach_advisory_board> expert advisory boards to advise the WMUK main board on high-level strategy * Change our Articles of Association <https://wikimedia.org.uk/wiki/2015_Annual_General_Meeting/Resolutions#.281.29_Enabling_non-trustees_to_become_full_members_of_Govcom.2C_ARC_and_any_other_board_committees_that_may_be_constituted> to allow volunteers to be appointed full members of board committees * Provide more effective support for volunteers via the new project coordinator <https://wikimedia.org.uk/wiki/Project_Coordinator> staff roles * Move toward project-based <https://wikimedia.org.uk/wiki/Project-based_working> working practices to improve efficiency and to enable better self-evaluation of our work These draft plans follow on from the excellent feedback we received from our last Volunteer Strategy Gathering <https://wikimedia.org.uk/wiki/Volunteer_Strategy_Gathering/July_2015>. They deliberately don't attempt to answer all possible questions about implementation, as we think it best that both further questions and the answers to those questions should come out of collaborative discussions. The plans are not set in stone, and with the community's help they can be improved, strengthened and fleshed out. We would like your feedback, either online or in person at our next Volunteer Strategy Gathering <https://wikimedia.org.uk/wiki/Volunteer_Strategy_Gathering/July_2015> on Saturday 25th July 2015, in London. For more information, see the links on the right. Feedback, comments and discussion are more than welcome on the discussion page, or you can email chairatwikimedia.org.uk if you have feedback you would prefer not to make public. To read the full details on wiki see here: https://wikimedia.org.uk/wiki/Volunteer_strategy_consultation_2015 Best regards Michael _______ Michael Maggs Chair, Wikimedia UK _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk

On 8 June 2015 at 10:37, Gordon Joly &lt;gordon.joly(a)pobox.com <mailto:gordon.joly@pobox.com>> wrote: On 05/06/15 14:38, Michael Maggs wrote: This panel reports to the CEO, and takes over what was formally a staff decision making process. The page says the panel would report to the Board, though. Charles _________________________

I'm not sure it's right to say the panel takes over what was formerly a staff decision making process. The intention of the panel (which

is to advise on how WMUK can best engage volunteers.