I'm sure this isn't your fault, Hasina, but this is something that's getting on my nerves, and those of other volunteers. We have an expenses policy (http://uk.wikimedia.org/wiki/Finance_Policy_2012#Reimbursement_of_Expenses), which specifies when the chapter will cover expenses and what expenses they will cover. For people to start applying their own, contradictory policies is only going to confuse matters and is likely to lead to the kind of confusion that the office was (at least in part) established to prevent.

If the policy is inadequate, it should be modified, but until it is, it should be applied to every case.
Harry Mitchell
Phone: 024 7698 0977
Skype: harry_j_mitchell

From: Hasina Khatun <hasina.khatun@wikimedia.org.uk>
To: UK Wikimedia mailing list <wikimediauk-l@lists.wikimedia.org>
Sent: Tuesday, 25 September 2012, 14:12
Subject: [Wikimediauk-l] CityCamp Coventry

Dear Wikimedians,
Wikimedia UK has been invited recently invited to an event in Coventry on 19 October - CiyCamp Coventry (www.citycampcov.org.uk). CityCamp aims to encourage and enable local government, businesses, community organisations and academia to share knowledge, web technologies and experience to help shape the future of Coventry.
This event will be held on Friday 19 October 2012 at 13:00 till Sunday 21 October 2012 at 16:30 at the City Council Offices. We have managed to get a slot to speak on the Friday afternoon at 3pm, for 20 minutes. If anyone is free and would like to discuss Wikimedia UK's work at this event, please let us know as it would be great to engage with as many people as possible about sharing knowledge.
We could be able to cover your travel, but not the accommodation, so this might be an ideal opportunity for a person based locally. Please let me know if your are free to attend the whole weekend or just to go and speak. I will be looking forward to hearing back from you.

Wikimedia UK mailing list
WMUK: http://uk.wikimedia.org