On 10/15/07, Gary Kirk <gary.kirk(a)gmail.com> wrote:
That's good how you have actual prices etc. I
think it might be a good idea
to pool and come up with some sort of standard greeting for these people
explaining what we want and so on so we're all on the same hymn sheet, or
all looking at the same edit box if you like :) (though of course that would
cause an edit conflict!)
Thanks Gary - what were you thinking of in the way of "standard
greeting"? Regarding what we need - typically, in past years, this has
been: at least one major lecture theatre/hall for keynotes and
plenaries (ie for all conference participants), one slightly smaller
one (ie 200 ppl), and three or four smaller again (50-80 ppl) - though
it is not a problem to have slightly too much space ;-). We need a
space to hold exhibitions of posters and a space for informal
gathering (ie hanging out) - this could very well be the same space.
There are usually one or two rooms for the organising committee for
stationery, conference supplies, technology, and lots of coffee. ;-)
All that is for the three days of the main conference - we'll need a
pared-down number of spaces for the hacking days, which normally run
over the two previous days to the main conference. I might have
underestimated extra rooms needed (eg. for speakers' lounge etc), but
that's mostly it as regards the conference meeting spaces. After that
we need a dining space for the majority (if not all) of the conference
attendees, as well as accommodation for the bulk of people also. Food
needs to be on-site; accommodation is also preferable to have as close
to the site, but it may be possible to organise an alternative and use
shuttle buses, for example. If we get prices for most if not all of
the above, we'll be doing well. :-)
Cheers,
Cormac