Hello everyone,

A quick update on this. I've uploaded another new version to the link shared previously. There is some further updated copy, including content on freedom of panorama. I have also managed to fix the font issue - the ligatures have now been removed.

I'd like to get this to print soon so if I could have any further feedback by the end of Wednesday that would be great. I can then run off a final proof before sending to the printer.

Thanks and regards,

Stevie

On 5 September 2013 15:32, Stevie Benton <stevie.benton@wikimedia.org.uk> wrote:

Hello again everyone.

I've spent a little time updating the document based on the feedback I've been offered. There a new (draft) version at https://uk.wikimedia.org/wiki/File:Wp_Commons_SHIP_12pp_September_UK.pdf (thanks for that suggestion Mike!) but please note this is still a work in progress and not ready for use. 

A couple of things I need to address specifically:

• Font issue - I am still experiencing this then the letter t follows s or c. It's very odd. If anyone knows why this happens, or how I can perhaps fix it without having to change the entire font set in the document I'd be very grateful!
• Mike, your point about the bullets on p3 is noted. The issue is to do with the image wrapping. I'll try and fix this for the final draft if people think this is a major issue.
• Missing bracket by the media icon on page 6 - this was to do with the replacement fonts. The icon hasn't actually been inserted as an image for some reason - no idea why, but this makes it nearly impossible to move. I've come up with a work-around.
• Public domain text on p11 - I've amended this to make it more relevant for the UK but I'm no copyright expert so I'd be grateful if someone can sense check it please.
• Freedom of panorama - Martin suggested we have some text about this for p3 If someone could oblige with a single snappy sentence that would be very helpful indeed.
• Version number, contact details and URL - these have been added (although the URL is simply a placeholder at this point).

Mike, you asked about the lifespan of the document before it needs refreshing, pointing out the screenshots with the number of files etc are out of date. I think the document is fundamentally sound (with a couple of amends noted above, before a final proof) but it would make sense to review it very few months (or when the time arrives to re-order) to make sure there are no major problems. Those figures will always be out of date, no matter how speedy the turnaround ;-)

Please do let me know what you think and I'll prepare the next draft. Thank you,

Stevie

On 30 August 2013 12:38, Stevie Benton <stevie.benton@wikimedia.org.uk> wrote:

Thanks for the feedback everyone. Very useful. I'll do some more work on the InDesign file and share an updated draft next week. 

Mike, I think the font issue is because I'm using replacement fonts in InDesign as I don't have the same set as the WMF. I'll take a closer look but will probably involve changing the replacement font. Shouldn't be too difficult. Your suggested amends to the copy look sensible too, I'll work through them.

Martin, the idea of a version number and a URL is useful. I'll add those in. I'll also check out the labelling issue, too.

Stevie

On 29 August 2013 11:08, Martin Poulter <infobomb@gmail.com> wrote:

Thanks for your work on this, Stevie. I think this is an exciting development.
I agree with you that it's okay to have two or three pages with a non-white background, so long as the bulk of the document has a white background.

When I look at the top of page 7, under the heading "Placing files using wikicode" the code in the example is the wrong font size (viewed in Chrome, which might not be rendering the font correctly). Thus the two closing square brackets are not under the label "two closing square brackets".

One page 3, under "what is allowed on Commons", this is where we need some mention of the UK position on freedom of panorama, but this is an area I'm relatively clueless in, so someone more clueful should chime in.

On page 11, the link "Help:Public domain" is in a smaller font than the surrounding text.

It's a good idea to have a version number in any printed document, e.g. "UK version 1.0, published September 2013", along with a URL of the electronic version, so that people who get a paper copy can 1) verify that the version they have is current, and 2) send the document to their colleagues. I've been nagging Foundation staff to do this too. I wish just sending electronic versions were enough in itself, but in my experience it's vastly more likely to be read if you target people and hand them a paper copy, and once they're enthusiastic they will recommend the link in their workplace or their professional networks.

There will be changes over time, but these will be relatively minor. It doesn't matter that there are small changes to the Commons home page or WP interface, so long as the instructions given by the booklet ("click on the button in the top right") are still valid.

Thanks again for your work on this!

On 28 August 2013 21:34, Michael Peel <michael.peel@manchester.ac.uk> wrote:

(re-sending in case I'm still having problems with my mikepeel.net address - apologies if this comes through twice!)

On 28 Aug 2013, at 21:31, Michael Peel <email@mikepeel.net> wrote:

> Hi Stevie,
>
> Thanks for sharing the draft. It's better to upload large files like this to the wiki and then link to them, rather than sending around large files by email, though. Here's some suggestions for improvement/corrections:
>
> I think there's a font issue either with the PDF or your computer - some of the t's are appearing very oddly, with a little loop going from the top of the t back over the previous letter. E.g. see the text on page 8 where the issue is particularly clear. Let me know if you can't reproduce this, and I'll send you a screenshot.
>
> Page 2 - "media from Commons is used by", that should be "media from Commons are used by" as 'media' is plural in this situation. (I've pointed this out on the file talk page for the original as it's a mistake in that version.)
>
> Page 3 - you might want to tidy the indentation on the text there. E.g. under 'What is allowed', the first bullet point should be at the same level as the next two, and under 'What is not allowed' the last line of the intro paragraph should be indented at the same level as the rest of the paragraph. Similarly, in the sidebar on page 10 could do with some tidying as the x's appear on the second line in some cases. These are probably due to differences in software versions or settings as they look OK in the original version.
>
> Page 6 - there seems to be a closing bracket missing after the media symbol in point (1) - as per the last, as it looks OK in the original version.
>
> Page 7 - "for putting images in" makes me cringe. :-/ "for adding images to a wiki page" would be much better.
>
> Page 10 needs some clarifying, as it says "The Wikimedia Commons default is the Creative Commons Attribution- ShareAlike licence (CC BY-SA), which says that ..." - technically, the description it gives after that is a human-readable summary rather than what the license says, so this needs a bit of rewording to something like 'which explains that' or 'which sets out that'. (Again, I've pointed this out on the file talk page for the original as it's a mistake in that version.)
>
> The "Is it public domain?" section on page 11 could do with some localisation, as right now it's all US-focused rather than relating to the UK. I'd suggest making it clear that the UK is life+70 years, and perhaps also mention the Open Government License?
>
> The back page should probably have WMUK's details and contact information included on it (potentially including the charity and company number), rather than just the WMUK logo and a general description. Also, there's some spelling mistakes: "colelct", "hiostoric". (I'm also fairly sure that 'Wikimedia Foundation' should always be preceded by 'the', but I've never figured out why Americans seem to consistently do this incorrectly...)
>
> Hope this helps. :-)
>
> BTW, do you have an expected lifetime for the booklet before it needs refreshing? I guess things like the visual editor screenshots will age reasonably quickly, and things like the screenshots are already out of date (particularly those of the Commons homepage that quote the number of Commons files as 17,735,052 and 17,801,932, as it's already over 18.1 million now ;-) ).
>
> Thanks,
> Mike

>
> On 22 Aug 2013, at 14:34, Stevie Benton <stevie.benton@wikimedia.org.uk> wrote:
>
>> Hello again everyone,
>>
>> I've managed to get the InDesign files and have been doing a little work on the brochure. There's now a draft localised version for the UK. This is attached. I really like it but wonder what others think?
>>
>> Andy, I take on board your suggestion about removing the grey background in places but I actually think it adds quite a lot to the design so I've kept it.
>>
>> With regards to freedom of panorama, as mentioned before I know nothing about this so if anyone can take a look at the copy and suggest any appropriate changes I'll take care of it.
>>
>> Hope you like the booklet!
>>
>> Stevie
>>
>>
>> On 14 August 2013 16:37, Martin Poulter <infobomb@gmail.com> wrote:
>> Why produce a paper brochure? Because of immediacy, e.g. in training sessions it's more convenient for people to have something in front of them to step through rather than opening yet another browser tab. If we want to get our message through to staff in content projects and GLAMs, immediacy may well make the difference when they are being bombarded with recommended links or contacts. Good point about ink though.
>>
>>
>> On 14 August 2013 15:53, Andy Mabbett <andy@pigsonthewing.org.uk> wrote:
>>
>> On 7 August 2013 15:37, Daria Cybulska <daria.cybulska@wikimedia.org.uk> wrote:
>> A new brochure about Wikimedia Commons has been produced. Designed to be a companion brochure to the Welcome to Wikipedia brochure, it covers what Commons is, how to upload files, how to use files, and the basics of free licenses - https://commons.wikimedia.org/wiki/File:Illustrating_Wikipedia_brochure.pdf
>>
>> We would like to have a version printed in the UK as well. What are your thoughts on the content?
>>
>> The grey background of some pages will burn up ink if people print their own copies; white would be better.
>>
>> There is a lack of continuity in referring to uploading "images" vs.  "media" - at one point, it says "You can also upload audio", but doesn't mention video
>>
>> It is misleading on freedom of panorama. It says you can upload pictures of "old" buildings, if they're "in the public domain". (It may be wise to mention the difference between FoP in the UK, and in countries where the law is less liberal on the matter.)
>>
>> Environmentally speaking, why produce a paper brochure? Why not put the material online, and hand out business (size) cards with a URL and QR code?
>>
>> Otherwise, a good initiative.
>>
>> --
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>> @pigsonthewing
>> http://pigsonthewing.org.uk
>>
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Dr Martin L Poulter
Jisc Wikimedia Ambassador, July 2013 - March 2014

Wikipedia contributor         http://enwp.org/User:MartinPoulter
Volunteer, Wikimedia UK   http://uk.wikimedia.org/wiki/User:MartinPoulter
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_______________________________________________
Wikimedia UK mailing list
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http://mail.wikimedia.org/mailman/listinfo/wikimediauk-l
WMUK: http://uk.wikimedia.org

--

Stevie Benton
Communications Organiser
Wikimedia UK
+44 (0) 20 7065 0993 / +44 (0) 7803 505 173
@StevieBenton

Wikimedia UK is a Company Limited by Guarantee registered in England and Wales, Registered No. 6741827. Registered Charity No.1144513. Registered Office 4th Floor, Development House, 56-64 Leonard Street, London EC2A 4LT. United Kingdom. Wikimedia UK is the UK chapter of a global Wikimedia movement. The Wikimedia projects are run by the Wikimedia Foundation (who operate Wikipedia, amongst other projects).




Wikimedia UK is an independent non-profit charity with no legal control over Wikipedia nor responsibility for its contents.

--

Stevie Benton
Communications Organiser
Wikimedia UK
+44 (0) 20 7065 0993 / +44 (0) 7803 505 173
@StevieBenton

Wikimedia UK is a Company Limited by Guarantee registered in England and Wales, Registered No. 6741827. Registered Charity No.1144513. Registered Office 4th Floor, Development House, 56-64 Leonard Street, London EC2A 4LT. United Kingdom. Wikimedia UK is the UK chapter of a global Wikimedia movement. The Wikimedia projects are run by the Wikimedia Foundation (who operate Wikipedia, amongst other projects).



Wikimedia UK is an independent non-profit charity with no legal control over Wikipedia nor responsibility for its contents.

--

Stevie Benton
Communications Organiser
Wikimedia UK
+44 (0) 20 7065 0993 / +44 (0) 7803 505 173
@StevieBenton

Wikimedia UK is a Company Limited by Guarantee registered in England and Wales, Registered No. 6741827. Registered Charity No.1144513. Registered Office 4th Floor, Development House, 56-64 Leonard Street, London EC2A 4LT. United Kingdom. Wikimedia UK is the UK chapter of a global Wikimedia movement. The Wikimedia projects are run by the Wikimedia Foundation (who operate Wikipedia, amongst other projects).


Wikimedia UK is an independent non-profit charity with no legal control over Wikipedia nor responsibility for its contents.

_______________________________________________
Wikimedia UK mailing list
wikimediauk-l@wikimedia.org
http://mail.wikimedia.org/mailman/listinfo/wikimediauk-l
WMUK: http://uk.wikimedia.org