On Thu, Mar 24, 2011 at 10:15 PM, Andrew Turvey
<
andrewrturvey@googlemail.com> wrote:
> Please find forwarded below the message that was sent to all the
> members of Wikimedia UK this morning.
>
> If you're not a member of the chapter yet and would like to get
> involved in the AGM, it's not too late. The easiest way is through the
> online application form at
http://uk.wikimedia.org/wiki/Membership
>
> If you are a member but haven't received the message below please let
> me know as we may have an error in your records.
>
> Regards,
>
> Andrew Turvey
> Chair & Company Secretary, Wikimedia UK
>
>
> ---------- Forwarded message ----------
> From: Andrew Turvey <
andrewrturvey@googlemail.com>
> Date: Thu, Mar 24, 2011 at 7:25 AM
> Subject: Wikimedia UK Annual Conference & AGM
> To:
office@wikimedia.org.uk
> Bcc: [memberslist]
>
>
> Dear Member,
>
> Thank you for being a member of Wikimedia UK - the movement promoting
> and supporting Wikipedia, its sister projects and open content here in
> the UK. We are now over two years old. We have made a real impact in
> the last year, hosting a major GLAM-WIKI conference, celebrations
> around the 10th Anniversary of Wikipedia and, last month, BRIS-WIKI -
> a conference about Wikipedia in Bristol.
>
> This year has also seen significant growth in Wikimedia UK: our income
> has topped £500,000, our membership is now close to 200 and we
> employed our first member of staff. Next year we have many exciting
> plans, but we need you to be involved to make that happen!
>
> Our Annual Conference and Annual General Meeting will be held on
> Saturday 16th April at the The Watershed Media Centre, Bristol. There
> will be a full programme of events starting at 9:30am and finishing at
> 5:00pm, including speakers, panel discussions and the business of the
> AGM itself at 1pm. Please come along to hear what we have achieved and
> help us plan our activities for the future.
>
> The address of the venue is:
>
> Watershed Media Centre
> 1 Canon's Rd, Harbourside
> Bristol, BS1 5TX
>
> Bristol is easy to get to via car, bus, train or airplane. Directions
> to the venue can be found on Watershed's website at
>
http://www.watershed.co.uk/info/access.php. For National Express buses
> to Bristol, see their website at
>
http://www.nationalexpress.com/coach/destinations/england/south-west/bristol/bristol-introduction.aspx.
> Hotel options if you plan to stay over are shown on our main wiki page
> at
http://uk.wikimedia.org/wiki/WikiConference_UK_2011#Getting_to_the_conference
>
> If you need financial support to attend the conference, please contact
> User:Mike Peel via the wiki page.
>
> So that we can plan for the right number of people, if you are
> attending, it would help us if you could register for the event via
> EventBrite at
http://wikiconferenceuk2011.eventbrite.com/
>
> AGM
>
> The official AGM will run from 1pm to 3pm and cover the annual report,
> election of a new Board of Trustees and five official motions listed
> below. Would you like to stand as a member of the board?
>
> Next year is set to be another big and exciting year of growth for
> Wikimedia UK: we plan to recruit several more members of staff so we
> can scale up our activities, enable more activity by volunteers and
> professionalise the chapter. Our own developer, events organiser, a
> full time office manager and a chapter manager pulling everything
> together will no doubt transform Wikimedia UK. This is an exciting
> time to be part of the board of trustees and there will be a real
> opportunity to make a difference and influence the future direction of
> the chapter.
>
> We expect that being a board member will take up at least three hours
> per week. We expect that the Board will meet once every four to six
> weeks, with one meeting in person every three months. We also hope
> that directors take
> a lead in chapter projects outside meetings. However, there is no
> requirement to dedicate a certain amount of time to the chapter or to
> have any particular skills - just disclose what you can bring to the
> table and let the members decide!
>
> Board members legally act as the chapter's Directors and Trustees. The
> eligibility criteria and duties are set out at
>
http://uk.wikimedia.org/wiki/Board#Duties - please check that you are
> eligible and accept these duties before putting yourself forward for
> election. If you have any questions you are welcome to contact me,
> another board member or take your own legal advice.
>
> To nominate yourself as a candidate, simply email
>
tellers@wikimedia.org.uk by 23:59 on Saturday 2nd April with the
> following:
>
> * a statement that you would like to nominate yourself to serve as
> a director and trustee of Wikimedia UK and you fulfill the legal
> criteria for appointment
> * Full name
> * any previous names
> * date of birth
> * business occupation
> * the names of any other UK companies which you have been director
> of in the last five years
>
> During the election only your name will be made public. If you are
> successful these other details will be filed with Companies House as a
> public record. You will also be required to file your usual
> residential address with the Company Secretary, but this will be kept
> confidential.
>
> You may also enclose a candidate statement of up to 500 words if you
> wish. This will be sent out with the ballot paper to the voters and
> published on the Wikimedia UK wiki. Alternatively, you may send this
> separately to the Tellers before the 2nd April. The Tellers will
> confirm receipt and acceptance of the nomination. The list of validly
> approved candidates will be sent to all members within a week of the
> close of nominations on the 2nd April. Candidates can withdraw their
> nomination any time before the results of the election are announced.
>
> Resolutions
>
> Following the election of the board, the AGM will discuss five formal
> motions as follows:
>
> 1. A motion to increase the term of Board members from one to two years
> 2. A motion to set membership fees
> 3. A motion to appoint board members
> 4. A motion to approve the annual accounts
> 5. A motion to appoint auditors
>
> More details of these motions is given below and on the AGM wiki page
> above. If you would like to propose any amendments please get in touch
> by emailing
chair@wikimedia.org.uk to discuss.
>
> Please vote on these motions by forwarding this email to
> "
tellers@wikimedia.org.uk" and putting "Yes" or "No" against each of
> the motions above. You may also vote in person at the AGM and you may
> change your vote at any time. Email votes must be received by 2pm on
> Friday 15th April. By forwarding this email with your instructions to
> the tellers you are agreeing to appoint the tellers as your proxy and
> they will cast your vote on your behalf. The wording of the proxy
> declaration is as follows:
>
> "I, the above named member, of the above email address, being a member
> of Wikimedia UK, hereby appoint James Farrar ("the Teller") as my
> proxy to vote in my name on my behalf at the general meeting of the
> charity to be held on 16th April 2011 and at any adjournment thereof
> according to my instruction above. Unless otherwise instructed, the
> proxy may vote as they think fit where consistent with my instruction
> or abstain."
>
> Alternatively you have a right to appoint someone else as your proxy
> to attend the meeting and vote on your behalf. Please use the same
> wording as above and email it to
tellers@wikimedia.org.uk.
>
>
> We look forward to seeing you on 16th!
>
> Regards,
>
>
> Company Secretary
> Wikimedia UK
> Wikimedia UK is the operating name of Wiki UK Limited.
> Wiki UK Ltd is a Company Limited by Guarantee registered in England
> and Wales, Registered No. 6741827.
> The Registered Office is at 23 Cartwright Way, Nottingham, NG9 1RL,
> United Kingdom.
>
>
> Details of Resolutions
>
> 1. A motion to increase the term of Board members from one to two years
>
> This motion is a Special Resolution and therefore requires a 75%
> majority to pass
>
> Whereas Article 16 currently states that:
>
> "16.1 Providing that one or more valid nominations for Directors
> are received, all the Directors shall retire from office at each
> Annual General Meeting "
> "16.2 If a Director is required to retire at an Annual General
> Meeting by a provision of these articles the retirement shall take
> effect upon the conclusion of the meeting.";
>
> Believing the resultant uncertainty around the election each year
> disrupts the effectiveness of the Board's planning, and interim
> functionality;
>
> Believing that longer terms for the Directors would produce a positive
> impact in improved stability of the Board;
>
> Resolves to replace Article 16 with the following:
>
> 16.1 Providing that one or more valid nominations for Directors
> are received, Directors shall retire from office at the second Annual
> General Meeting since their last appointment, unless by the close of
> the meeting the members have failed to elect sufficient Directors to
> hold a quorate meeting of the Directors.
>
> 16.2 At the first Annual General Meeting following the adoption of
> this article, fifty percent of directors shall retire from office. If
> the number of directors is not a multiple of two, the number of
> retiring directors shall be fifty percent plus a half.
>
> 16.3 The directors who are to resign under Article 16.2 at the
> first AGM following from the adoption of this Article shall be
> determined as the directors who obtained the fewest votes at their
> election.
>
> 16.4 If a Director is appointed to fill a vacancy under Article
> 17.4, they shall retire from office at the subsequent Annual General
> Meeting
>
> 16.5 If a Director is required to retire at an Annual General
> Meeting by a provision of these articles the retirement shall take
> effect upon the conclusion of the meeting.
>
> This resolution has been put forward by Mike Peel, and has been
> seconded by Thomas Dalton.
>
> 2. A motion to set membership fees
>
> Whereas, the Membership Rules require the membership fees to be
> reviewed by each AGM.
>
> This meeting resolves by Ordinary Resolution to maintain the
> membership fees unchanged for Individual Members at £5 per year and
> for all Member Organisations at £100 per year.
>
> 3. A motion to appoint board members
>
> Whereas, the Board of Trustees have all resigned effective at the end
> of this meeting, as required by the Articles of Association. Whereas,
> the Election Rules require an election of board members at this
> meeting.
>
> This meeting resolves by Ordinary Resolution to hold an election in
> accordance with the Election Rules and then appoint the elected
> candidates as members of the Board of Trustees for the next year.
>
> 4. A motion to approve the annual accounts
>
> Whereas the Financial Accounts for the periods ended 31 January 2010
> and 31 January 2011 have been previously approved by the directors,
>
> This meeting resolved to adopt these accounts.
>
> 5. A motion to appoint auditors
>
> Whereas Messrs UHY Hacker Young of 22 The Ropewalk Nottingham have
> been appointed by the directors as auditors of the company,
>
> This Meeting resolves to reappoint them as auditors until the
> conclusion of the next Annual General Meeting.
>
> ** END **
>
_______________________________________________
Wikimedia UK mailing list
wikimediauk-l@wikimedia.org
http://mail.wikimedia.org/mailman/listinfo/wikimediauk-l
WMUK:
http://uk.wikimedia.org