Asaf,
On the GLAM event at the National Museum, we have have outlined what we wish to do here.
We have a volunteer team which has agreed to conduct the event. I have sent an MoU to the institution and await their acceptance. We do not expect a problem. Adequate in principle understanding is present.
There is an institute associated with the museum with 160 students studying museology, a subject related to museums. The Museum also has a 50 member volunteer community consisting of teachers, retired officials and such knowledgeable people who conduct guided tours. We have some students of local colleges and the community of Wikimedians from Delhi.
We hope to address about 20 tp 30 interested people from this lot and engage them in a GLAM pilot for about 100 artefacts the museum may open up for the pilot. This choice is left to the Museum at this stage.
Andrew Gray from UK has agreed to address the volunteers for an hour or two, during his holidays in New Delhi. We will get a over view of these artefacts from the curators at the Museum. They will also help the editors with references, and make available their library resources and meta data. Some references may be uploaded to Wikimedia Commons. We will teach editing to the students / volunteers who sign up. Over 4 days we will take them through sandbox to first article with substantial content. Small teams of 2 to 3 people may jointly create an article. A second article may also be initiated. With 4 to 5 experienced wikimedians signing up as guides and 4 days of event, we will have adequate hand holding to reach the desired level. Emphasis will be on obtaining and uploading reference material so that even outside the workshop the editing can continue. A follow up event will be held a month later.
At the end, we should have some photo gallery, articles about many significant artefacts, a group of editors who have worked together, and an enabling environment where Museum will help them in their ongoing editing activity. The results will continue beyond the workshop. Best of all we will have the museology students who have done this exercise joining various Museums in India. They can become key enablers for similar initiatives across a number of museums.
Our current critical point is the schedule. We are pushing for the holiday season, and starting this in our current grant period. It straddles two financial periods precariously. We have to get a consensus on the dates with the Museum. This is expected in the next couple of days.
regards,
Sowmyan