Hi Yohann,

As I and Satdeep requested, it would be great if you share the invitation letter with all of us, so that we can know who invited WMIN president to attend the meeting.

Thanks,
Bodhisattwa


On Wed, 8 Aug 2018, 14:58 Bodhisattwa Mandal, <bodhisattwa.rgkmc@gmail.com> wrote:
Hi Yohann,

Thanks for the detailed reply. Much appreciated.

So, to summarize your mail, WMIN president got written invitation to speak in the informal meeting of chairpersons during Wikimania and WMIN officially requested CIS-A2K to fund him to attend the meeting without depriving any Wikimedian in waiting list for scholarship and CIS-A2K funded him to attend the entire Wikimania. Right? So, according to WMIN, this was a valid request from WMIN to CIS-A2K, I presume, as you are defending about what WMIN did.

Assuming good faith, I am believing all your words. Still, I don't understand, why only 1 volunteer in the waiting list attended the conference and next 2 in the queue were not funded. I am not talking about Jayanta Nath and Aliva Sahoo, they both declined, I am talking about the next 2 people in the queue. 

Also, can you please share the letter of invitation, so that we know, who sent the letter and everything becomes transparent. 

By the way, I never said, chairpersons meeting was any random meeting, I said it was informal meeting, like stewards meeting, asian meeting etc. Informal means which is not related to Wikimania official program, there is a difference between random and informal.

Echoing Manavpreet's valid query, can a Wikimedia volunteer with no attachment to the chapter get similar special treatment of getting full funds to attend Wikimania even if he/she doesn't get a Wikimania scholarship but his/her presentation is selected and/or he/she gets official invitation to speak in an informal meeting during Wikimania. Now, from your answer, I hope there is no doubt about that volunteers will receive such special treatment, because after all, the chapter does not distinguish between board members and the volunteer community and we have a prior example of WMIN president to cite. That is a great news for the volunteer community as it opens up new opportunity for the communities to participate in the conference. Alas! this we didn't knew earlier, we could have sent more Wikimedians this year, but it's ok, the community will be informed for next year and I hope, more such requests will be sent to WMIN and CIS-A2K from volunteers in future. Of course, we will keep everything open and transparent, unlike this time.


Thanks, 
Bodhisattwa




On Wed, 8 Aug 2018, 12:42 Yohann Thomas, <yohannvt@gmail.com> wrote:
Dear Bodhi

I still feel, you haven't read my email word to word. I would request you to go by the 24 hr email rule (if not more).. which I personally do many times.

Pardon my grammar & also my line to line reply, as I'm relying on my phone.. Since I'm traveling.. 

I will again try to explain point wise (where ever possible) & try my best to clear all doubts. 

1) Mr Rahul Deshmukh, did not visit Wikimania, on scholarship, or to simply attend a random meeting. He was invited to be one of the speakers. You can find this on the agenda of it, during Wikimania.. followed by notes which carry a description. The ‘Conflict Resolution’ theme on which he was a speaker. This is generally a very long topic, on which Wikimedia Affiliates intends to discuss and deliberate over a period of time. This theme would be subsequently carried forward in upcoming Chairpersons Meetup as well, as mentioned on the Meta.
 
If your memory serves you right.. During the Wiki Conference India 2016, where you were also one of the organizers (& the both of us deliberated on various topics quite extensively) , several community members who had not applied for the scholarship but had later approached CIS-A2K for the same were awarded appropriately. 

CIS-A2K had later informed the community about this decision.

In good faith, we assumed that, CIS-A2K did not inform the community without having any specific interest in the exercise. Wikimedia India would also like to place on record, that it could have initiated the process of informing on its own. Wikimedia India would like to put on record, in times to come not only it would inform the community but also engage with its community members on decision making for such exercises.

2)   Mr Rahul deshmukh had received an on record written invitation to attend the meeting and be a speaker on ‘Conflict Resolution’. The above said invitation was shown to CIS-A2K, when requesting them for travel assistance.

I have not stated anywhere that he received an invitation during the Chairpersons meeting at WMCON18. He had attended Wikimedia Conference 2018 & in it had participated in the movement strategy discussion. It was during the movement strategy discussion that he received the invitation.

3)    The chapter has full faith and belief in all its board members in both, individual and collective levels. This invitation was to the particular individual based on his expertise in the chapter and in the movement. Chapter has never considered any of its board members unfit to represent it. Personally, I feel Bodhi, it is very unfair on your part, to even make such allegation that the chapter would even, consider such a scenario. A well wisher of the chapter would never make such comments. 

4)   The Chapter is not of an opinion that the community members should be deprived of scholarship. Wikimedia India would like to put emphasis that during its grant tenure, Wikimedia India used to provide two sponsorship to its community members & we value the joy, which a volunteer gets, when he is informed that, he is going to Wikimania.

However, in this scenario , none was deprived on anything. As I have repeatedly said, Mr Rahul Deshmukh was invited to attend and give a talk on conflict resolution. Since it was about the affiliates & partnerships amongst them, the chapter approached another affiliate CIS-A2K and CCing the chapter board members
 
5) The Chapter does not make any distinction between its board members and its community members. Unlike CIS-A2K, Wikimedia India board members are unpaid volunteers, similar to its community members, who give their time & effort towards the community.

To Sum the entire email, the chapter has made a valuable learning, of engaging the community in a more effective way in the future.

Regards,
Yohann Thomas 
Secretary 
Wikimedia India 

P.S. - Neither your previous email, or any other email can affect our friendship, Bodhi .Our passion & commitment towards the movement, is what binds us :) 

--------
On Sun 5 Aug, 2018, 12:27 Bodhisattwa Mandal, <bodhisattwa.rgkmc@gmail.com> wrote:
Hi Yohann,

Thanks for your reply, much appreciated.


I have read your previous e-mail very carefully, without missing a single word.

My question still stands. Many apologies, if I have not been able to make it clear in my previous mails, so I am adding some more perspective.

1) Chairpersons meeting in Wikimania is informal. It's not related to the main program of Wikimania. For example, like many other informal meetups, there happens to be a steward meetup every year in Wikimania. Now, if one steward, who have not received scholarship, is invited in the meetup, then he/she will have to spend his own money to attend the meeting. Same principle lies here, participation for chairpersons meetup is not eligibility criteria to gain a scholarship as it is an informal meetup. Can you please provide some documentation, where it is written that scholarship would be provided to attend informal meetups? Because if that is true, everyone will find someone to invite themselves to attend informal meetups in Wikimania and ask for scholarship from WMIN from next year.

2) I have checked and rechecked the minute[1] and event page[2] of chairpersons meeting of Wikimedia Conference, Berlin. Nowhere there is a proof that he has attended that meeting. So, I have doubt that he was invited at all because there is no point to invite someone who didn't attend the meeting previously even he was present there. Can you provide the documentation of his invitation?

[2] https://meta.wikimedia.org/wiki/Affiliate_Chairpersons_meeting_April_20_2018

3) As I said earlier, even if I believe that he was invited, already there were 2 EC members (Viswa and Krishna) present in Wikimania who went there with full scholarship. You can check that president's participation is not at all mandatory. Why WMIN didn't told them to attend the informal meeting of chairpersons on behalf of the Chapter? Are they considered unfit or incapable to attend the meeting, if yes, why so?

4) Lastly, Wikimania and Wikimedia Conference are not the same. Whereas Wikimedia Conference is for affiliates, Wikimania is for volunteers. So, sending an affiliate representative with the donation money, depriving a Wikimedia volunteer who was in the waiting list and supposed to attend the conference, is utter misuse of power and money. Can you please explain that? 

5) Lastly, did WMIN inform the volunteer who was supposed to attend the conference, that Rahul Desmukh has been sent instead of him, because Rahul is the president of WMIN whereas he is just a volunteer? 

I am sure, you will read my e-mail carefully as I did to yours. Also, I hope this mail won't affect the friendship between us and you won't take it personally. 

Waiting for your detailed reply,

Bodhisattwa


On Sun, 5 Aug 2018, 11:08 Yohann Thomas, <yohannvt@gmail.com> wrote:
(sorry for the delay, just following the 24hrs email rule) 

Hi Bodhi

I would request you to please read my email completely. If you want, I can give you an excerpt of my email, which should answer your questions. 

//In a similar way, our President Mr Rahul Deshmukh had earlier attended the Berlin Wikimedia Conference representing Wikimedia India & then subsequently was invited to Wikimania, especially the Chairperson's meeting at Wikimania. You will find the agenda in the link below. 


With this invitation , Rahul Deshmukh had requested CIS-A2K to fund its trip & they accepted his proposal. //


Regards, 
Yohann Thomas 
Secretary 
Wikimedia India 


On Fri 3 Aug, 2018, 18:33 Bodhisattwa Mandal, <bodhisattwa.rgkmc@gmail.com> wrote:
Hi Yohann,

Thanks for your mail.

If you check the link of chairperson's meeting, you can see, that many participants were not president of any affiliates, they attended the meeting on behalf of the president. For example, Nahid Sultan attended the meeting on behalf of Wikipedia Bangladesh (WMBD) as the General Secretary of WMBD. It is not mandatory to join the meeting as a President of any affiliates, usually, if one representative of an affiliate is present in that conference, he can represent the affiliate. 

In Wikimania 2018, 2 EC members, Viswa Prabha and Krishna Chaitanya Velaga, were present and one of them could have attended the meeting on behalf of WMIN. Can you please explain, why WMIN decided to spend a huge amount of donation money to send WMIN president to attend a meeting, where his presence is not at all mandatory. Does WMIN consider these two members unfit to attend such meeting? 

Waiting for your reply,
Bodhisattwa


On 3 Aug 2018 6:05 pm, "Yohann Thomas" <yohannvt@gmail.com> wrote:
Dear Bodhi & other community members

First of all, I would apologise for the delay in reply. Wikimedia India is run by 7 board members(as you are already aware) & any discussion on any topic, requires inputs from all of them.. Since all are unpaid volunteers & have their own professional lives apart from Wikimedia India, there was a delay in drafting a reply. 

As it is a well known fact, Wikimedia India is a volunteer run organisation. There are board members, who discharge their duties towards the chapter, as well as serve their regional communities (as well as user groups) in their volunteer roles.

Another well known fact is that, Wikimedia India still isn't financially independent & is still dependent on external funding which is fraught with regulatory hurdles, including obstacles related to FCRA.

Having said that, many community members juggle their different roles in community, affiliates, committees & in personal & professional roles to attend different conferences run by the Wikimedia & its volunteers around the world. 
In a similar way, our President Mr Rahul Deshmukh had earlier attended the Berlin Wikimedia Conference representing Wikimedia India & then subsequently was invited to Wikimania, especially the Chairperson's meeting at Wikimania. You will find the agenda in the link below. 


With this invitation , Rahul Deshmukh had requested CIS-A2K to fund its trip & they accepted his proposal. 

Going a little off topic & concluding my email, I would really want to appreciate & acknowledge the work done by Abhinav on & offline in relation to the chapter. Eventhough Abhinav, prematurely left the chapter before his term expired, he still continues to support the chapter on different issues, inspite of us still battling with all our regulatory hurdles. I wish there were more such vocal well wishers, when the chapter is going through a difficult time. 

Regards, 
Yohann Thomas 
Secretary 
Wikimedia India 

----
On Fri 27 Jul, 2018, 12:32 Bodhisattwa Mandal, <bodhisattwa.rgkmc@gmail.com> wrote:
Hi,

WMIN chapter president Rahul Deshmukh attended Wikimania 2018 in Cape Town without being selected for any type of scholarship. My question is why was he sent to the conference depriving other community members from India who were in the waiting list.

He spoke in the informal chairpersons' meetup for few minutes. The meeting doesn't require president of the organization's presence, and already there were 2 EC member of WMIN present, who could have attended the meeting. 

To me, this is utter misuse of power and abuse of donation money.

Thanks,
Bodhisattwa
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