Hi all,

I hope you are all doing well and staying healthy.

A few updates (including registration information) about Wiki Workshop 2020:

* Wiki Workshop 2020 will take place on April 21, 5:00-10:00 PST
(13:00-18:00 UTC).

* We are planning an optional 80-min event after the completion of the
workshop. More information about this once we publish the full
schedule on 2020-03-31.

* We currently have a cap of 300 people for folks to participate in
the workshop. If you know you want to participate, please register
sooner rather than later. We are still iterating over the "streaming"
idea. More updates on that in the coming weeks.

* If you like to participate in the workshop, please submit your
registration request via
https://docs.google.com/forms/d/e/1FAIpQLSe2ctfYVIokWYsvUfxcdF-FNwrymgzpNZLh25EhU8JbvKp1tA/viewform
.

Best,
Leila, on behalf of Wiki Workshop 2020 organizers

On Fri, Mar 13, 2020 at 2:42 PM Leila Zia <lzia@wikimedia.org> wrote:
>
> Hi all,
>
> We have an update for you regarding Wiki Workshop 2020 [0] in light of
> the global health situation related to COVID-19.
>
> ==Summary==
> We have turned Wiki Workshop 2020 from an in-person event to a fully
> virtual event. This was not an easy decision for us to make. We know
> that past year attendees had gained a lot from the in-person set-up of
> the workshop. This being said, we're excited about the opportunity of
> organizing the workshop in a virtual set-up: this allows us to reduce
> our carbon foot-print and to allow more people to benefit from the
> workshop.
>
> For this year's workshop, we have decided to remove the registration
> cost which is removing one more barrier for participation. The
> workshop will take place, as originally planned, on April 21 2020. We
> have changed the time of the workshop from Taipei's local time to
> afternoon UTC until evening UTC. (Exact times will be announced in the
> coming couple of weeks.) We also want you to know that we're working
> hard to transform the workshop program to one that can be engaging in
> a virtual set-up. We are making good progress on this front, thanks to
> the immense flexibility of everyone who is working with us including
> our speakers and the authors of the papers. Look for more information
> in the coming weeks about how to register (for fee). If you want to
> know more, please read on! :)
>
> ==Where?==
> Wiki Workshop 2020 is going fully virtual. All talks, conversations,
> poster sessions, and one on one meetings are moved to a virtual
> environment.
>
> ==When?==
> April 21, 2020. We will start in the afternoon UTC and will end in the
> evening UTC. Note that this is a change from the original plan to
> start at 9:00 local time in Taipei. We expect to be able to finalize
> the start and end times of the workshop no later than 2020-03-27.
>
> ==How?==
> We are testing a few different video communication options and most
> likely we will go with Zoom [1]. There is no cost for downloading
> Zoom, and there is even a web browser version of it. However, some of
> the features we will use, such as breakout rooms, will work more
> smoothly if you download Zoom. We will send specific instructions for
> how to connect to those who register for the event.
>
> ==Registration==
> If you are not an author of an accepted archival paper, you can
> request to attend the event for free. We will send the details for how
> to submit your request by 2020-03-27. We will review all registration
> requests and will let you know if your registration is through.
>
> If you are an author of an accepted paper in the workshop, you will
> need to make sure at least one of the authors of your paper is
> registered for a 1-day (or more) in-person registration option offered
> by the Web Conference 2020 organizers or the 5-day virtual attendance
> registration for the conference. Link to register:
> https://www2020.thewebconf.org/registration . Please note that your
> paper will be removed from the proceedings of the conference if you do
> not take this step and we, as workshop organizers, don't have any
> means to fix that for you.
>
> ==Program==
> We traditionally had 5-6 invited talks (45-min each) in Wiki Workshop
> along with a Featured and Lightning Talk session by the authors of the
> accepted papers followed by a poster session. The duration of the
> workshop in the old set-up was 8 hours.
>
> We have no doubt that our traditional model for the program has to
> change for this year. We know that the dynamics of engagement in the
> virtual set-ups are different from the in-person set-ups. Here is what
> we're thinking about the high-level format, the details to be
> announced as we finalize the program in the coming few weeks:
> * Ice-breaker: unchanged.
> * Introductions: some way of making sure every person knows at least a
> few other of the participants. (We can do 15-sec intros if we have 10s
> of attendees, but we can't scale that if we have many more.)
> * Keynote plus Q&A
> * A conversation: an interview style back-and-forth between two people
> with room for questions at the end.
> * A conversation: a panel style of conversation. we have a couple of
> topics in mind for the panel and are sorting out details.
> * Featured Talks and Lightning Talks: 10-min or 3-min presentations by
> the authors of the accepted papers. This is unchanged from last year,
> except that after this session we would go to a poster session and
> this year we are working on a topic-based virtual poster session. The
> authors will receive more information about this.
> * The virtual poster session
> * Wrap-up
> * One on one meetings: This is new for this year. We will be offering
> the participants the option to sign up for short one on one virtual
> meetings with a selected subset of Wikimedia researchers and volunteer
> editors for more in-depth conversations.
>
> Please expect more updates in the coming weeks on this thread. If you
> have questions, please send them to us via
> wikiworkshop@googlegroups.com or you can comment on this thread.
>
> We wish you, your family, and your friends health.
>
> Best,
> Leila, on behalf of Wiki Workshop organizers [2]
>
> [0] https://www2020.thewebconf.org/
> [1] https://en.wikipedia.org/wiki/Zoom_Video_Communications
> [2] https://wikiworkshop.org/2020/#organization
>
> On Wed, Nov 27, 2019 at 7:13 PM Leila Zia <lzia@wikimedia.org> wrote:
> >
> > Hi everyone,
> >
> > We are delighted to announce that Wiki Workshop 2020 will be held in
> > Taipei on April 20 or 21, 2020 (the date to be finalized soon) and as
> > part of the Web Conference 2020 [1]. In the past years, Wiki Workshop
> > has traveled to Oxford, Montreal, Cologne, Perth, Lyon, and San
> > Francisco.
> >
> > You can read more about the call for papers and the workshops at
> > http://wikiworkshop.org/2020/#call. Please note that the deadline for
> > the submissions to be considered for proceedings is January 17. All
> > other submissions should be received by February 21.
> >
> > If you have questions about the workshop, please let us know on this
> > list or at wikiworkshop@googlegroups.com.
> >
> > Looking forward to seeing you in Taipei.
> >
> > Best,
> > Miriam Redi, Wikimedia Foundation
> > Bob West, EPFL
> > Leila Zia, Wikimedia Foundation
> >
> > [1] https://www2020.thewebconf.org/

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