Namaskara,
This might be some food for thought, and inputs are welcome. India mailing list is the largest and most widely used Wikimedia mailing list for the Indian community. Could we have a practice that all grant requests from the country (or related to) are informed on the Wikimediaindia-l mailing list?
Whether it is a state-level, project-level, language-level etc, or whether it is a rapid grant, project grant etc it would be good to see the plan details on this mailing list in advance. It will ensure greater visibility, and it will also ensure the community's understanding/knowing of each other's projects.
If we can have a practice like this, we can inform Wikimedia, or CR team or relevant support structure(s) as an India community practice.
This post is in my personal capacity. Please assume good faithRegards,
User:Titodutta