Hi all, <br>Below are notes from the last West Coast Wikiconference Planning meeting. Our next meeting is <b>tomorrow, Saturday 3rd, 11am, IRC</b>: freenode#wikimedia-sf. Join us! <br><br><b>Venue: </b><br>We are running short on time and so decided to go for the HUB, <a href="http://bayarea.the-hub.net/public/space__Hub%20SoMa.html">http://bayarea.the-hub.net/public/space__Hub%20SoMa.html</a> which is an easier and cheaper space to manage, and is close to the office. Eugene has now reserved this space for us, and will confirm this with the HUB.   <br>
We also decided to go for a one day conference: any objections to this plan? If a lot of people sign up we could go for two days instead. <br>
<br><b>Party</b><br>If we want a party on the evening of the 15th, we need a separate space to hold this in. The WMF is going to help with this as well. The HUB is available on the evening of the 16th if we&#39;d rather have a party then instead. <br>
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<b>Swag </b><br>Steven Walling confirms that the WMF will be supplying boxes of 10th anniversary swag, including t-shirts. (We should consider whether to put our own t-shirts together as well). <br><br><b>Money</b><br>We need money for the venue, for food and a facilitator. Estimated cost is $3K, without a party. We agreed to charge for tickets and to ask for sponsors at a tiered rate: $1K, $500, $300. We are not going to bother with a fiscal sponsor given the short notice; Phoebe offered to front the deposit money. <br>
<br>We agreed to use Eventbrite to sell tickets. A ticket site is now set up: <br><a href="http://wcwc2011.eventbrite.com/">http://wcwc2011.eventbrite.com/</a><br>We can change the cost if needed. If we all agree $25 seems reasonable (will cover food and most of the venue costs) let&#39;s leave it as is, and people can go ahead and register. Please speak up if you think $25 is too high/too low/not the right amount. <br>
<br><b>Speaker</b><br>We talked about having a keynote speaker to kick things off. Suggestions made: <br>* stewart brand<br>* ward cunningham<br>* john perry barlow <br>* joi ito (if he&#39;s in town) <br>* erin mckean<br>
<br>Please add to this list. <br><br><b>To do: </b><br>* Eugene to reserve HUB -- DONE; also confirm that we don&#39;t still have the women&#39;s center reserved <br>* Phoebe to look into finances -- partially done (set up tickets site) <br>
* Steven to talk to WMF people about a party <br>* Eugene to ask Stewart Brand if he&#39;s available <br><br>Next meeting: tomorrow, Saturday. Please join us! <br><br>-- Phoebe <br><br>