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On Monday, 4 April 2022, Nicole Ebber <nicole.ebber(a)wikimedia.de> wrote:
Dear Wikimedia Affiliates and Wikimedia Foundation
I am delighted to share that the Wikimedia Summit
<https://meta.wikimedia.org/wiki/Wikimedia_Summit_2022> is going to
take place on September 9-11, 2022. It will be a hybrid event with both
on-site (Berlin) and remote participation. Wikimedia Deutschland is hosting
the event in close collaboration and with the financial support of the
== What to expect at the Wikimedia Summit ==
The Wikimedia Summit is the place for Affiliates and the Wikimedia
Foundation to come together to discuss and shape the future of the
Wikimedia Movement. The 2022 event will be designed around the
implementation of the 2030 Movement Strategy <http://2030.wikimedia.org>.
It will be a platform to advance the governance reform of the Wikimedia
Movement, aligned with the ongoing drafting process of the Movement
It will also be a place to connect better the global, regional, and local
implementation of Movement Strategy programmatic initiatives. The event
will serve as a working meeting with room for facilitated discussions and
decisions. It will also provide space for connecting, celebrating,
learning, and planning for the future.
Any in-person part of a future event will have to deal with the fact that
international travel – including travel to Germany – has become even more
difficult or even impossible due to stricter health and visa regulations.
On top of that, there is an extremely high demand for conference venues,
hotels, and flights in September, which makes things less flexible on our
The Wikimedia Summit 2022 will be a hybrid event with limited capacity
on-site in Berlin. The organizing team will make every effort to create an
inclusive, productive experience for both online and offline participants.
== Apply now to participate in the Summit! ==
This year, all Affiliate representatives will go through a short
application process to develop the list of attendees in a fair and
transparent way. Each Affiliate is eligible to participate, if they are compliant
and recognized by the Wikimedia Foundation before 31 March 2021. In order
to assign the limited on-site slots, each Affiliate’s engagement and
interest in Movement Strategy work will be considered.
Each Affiliate can send one representative. Affiliates with a full-time, paid
<https://meta.wikimedia.org/wiki/Executive_Directors_Group> get an
additional seat for that person.
In order to be able to pull the event off under these difficult
circumstances, your support and responsiveness is essential, as there will
be no exceptions to these deadlines.
Representatives of the Wikimedia Foundation (Board, staff, committees)
will go through a separate process for application and travel.
== Timeline and process ==
Application period: April 4-17
For each eligible Affiliate, one representative participant can fill out
the application form
Aside from questions around previous and future engagement in Movement
Strategy, some personal information, including possible travel restrictions
(visa, vaccination) to Germany is needed.
Selection process: April 17-29
Applications will be reviewed by the Movement Strategy & Global Relations
team at WMDE as well as members of the Movement Strategy & Governance team
at the WMF and we will seek advice from additional members of our movement.
Answers provided will be published on Meta to create an overview of
Movement Strategy engagement, to indicate opportunities for exchange and
partnerships, and to create transparency in the application process. The
final invitation list will be announced on 29 April after a thorough
review of all applications.
Registration period: May 2-13
In order to start as soon as possible with the travel management and the
design of our event program around the needs of the participants, the
registration window is very narrow. Please stick to the deadlines to make
sure the planning of the event can run smoothly; and already familiarize
yourself with the requirements for visa
applications as well as the COVID-19 restriction
for entry into Germany.
Travel management: May 15 - June 1
All Affiliate representative travel will be centrally managed via WMDE and
funded by the Wikimedia Foundation. Due to the complexity of creating the
hybrid event, increasing travel costs and overall restrictions and
limitations, exceptions or extensions to the deadlines cannot be made.
Although some of you might be eager to resume internal travels, extra
wishes, extensions, or detours on travel bookings cannot be fulfilled this
== Questions? ==
You can read more about this process and its criteria on Meta
<https://meta.wikimedia.org/wiki/Wikimedia_Summit_2022>. Please also
use the talk pages to leave your questions or comments, or reach out to the
organizing team at wmsummit(a)wikimedia.de.
Interested Affiliates are invited to join one of our Questions & Answers
sessions via zoom:
Wednesday, April 6, 7:00 UTC
Thursday, April 7, 17:00 UTC
Meeting ID: 820 8286 7062
Director Movement Strategy and Global Relations
Wikimedia Deutschland e. V. | Tempelhofer Ufer 23-24 | 10963 Berlin
Phone: +49 30 219 158 26-0
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