Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor - Mobile (mobile contributions + Wikipedia Zero) - Editor Engagement (also known as the E2 and E3 teams) - Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January: - Editor Engagement Experiments
February: - Visual Editor - Mobile (Contribs + Zero)
March: - Editor Engagement Features (Echo, Flow projects) - Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter, compared with goals - Drill into goals and targets: Did we achieve what we said we would? - Review of challenges, blockers and successes - Discussion of proposed changes (e.g. resourcing, targets) and other action items - Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We've been talking about this on the Editor Engagement Experiments team, and within the wider product group in WMF engineering, for at least a couple weeks now. I just wanted to say that this is a great step forward, and that the E3 team is quite happy to be first in line. It's great to have a chance to put our experimental data and analysis in front of both the people doing the review, and anyone who might read the public notes. An enormous amount of work goes in to data collection and the production of reliable, understandable results, so it's good to have another venue to discuss it.
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
One quick item of clarification here Erik: does "Discussion of proposed changes" mean proposals by the team, or proposals by those on the review panel?
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
On Wed, Dec 19, 2012 at 7:31 PM, Steven Walling steven.walling@gmail.com wrote:
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
One quick item of clarification here Erik: does "Discussion of proposed changes" mean proposals by the team, or proposals by those on the review panel?
Ultimately the shape of these reviews is really up to Sue, but I'll give you my quick take on it.
In general, a project team needs to take ownership of its commitments, and should come into a review with a realistic and honest assessment of where things are, and be prepared to bring clear recommendations and questions, such as:
- We won't be able to hit target X unless we get resource Y;
- We set a target on the basis of unrealistic assumptions, we're proposing the following new projections;
- We've dropped X deliverable because relative to our core commitments it was lower priority, let us know if you need us to put it back on the list.
But let's not pretend that things are always a straightforward sign-off process. Sometimes there may be a disconnect where a project team thinks a project is just about to turn the corner, but the organizational leadership isn't buying it, or where there are major concerns about some choices a team has made.
This may lead to challenging questions, suggestions ("you're welcome to drop X deliverable if it'll help you make Y commitment") or concrete asks ("please bring us a set of recommendations to address Z"). The point would typically be to explore issues in an honest way as early as possible and set the stage for changes driven by the team. Where that's not possible (i.e. because fundamentally a project is doomed, or a team structure doesn't make sense), at least the quarterly review process should foreshadow these concerns and support honest and direct communications.
Erik
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Following up on this...
The Editor Engagement Experiments team had the first one of these with Erik and Sue last Tuesday (the 15th). Tilman was there to take notes, and I published our slide deck, so there is a transcript and PDF to review for those interested at: https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
Erik will likely share some notes soon on how he and Sue want to rejigger the meeting structure based on this first try. Overall it was helpful for all parties, but obviously in a meeting this long and covering this kind of material, adjustments can and should be made.
Steven
Steven Walling, 20/01/2013 23:34:
Following up on this...
The Editor Engagement Experiments team had the first one of these with Erik and Sue last Tuesday (the 15th). Tilman was there to take notes, and I published our slide deck, so there is a transcript and PDF to review for those interested at: https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
Erik will likely share some notes soon on how he and Sue want to rejigger the meeting structure based on this first try. Overall it was helpful for all parties, but obviously in a meeting this long and covering this kind of material, adjustments can and should be made.
Thanks, I think it's useful as a summary of the past activities (among other things). I asked a question on talk: maybe the answer is already in Erik's keyboard (Howie's summary partially answered me), or maybe not.
Nemo
On Sun, Jan 20, 2013 at 2:34 PM, Steven Walling steven.walling@gmail.com wrote:
Following up on this...
The Editor Engagement Experiments team had the first one of these with Erik and Sue last Tuesday (the 15th). Tilman was there to take notes, and I published our slide deck, so there is a transcript and PDF to review for those interested at: https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
Erik will likely share some notes soon on how he and Sue want to rejigger the meeting structure based on this first try. Overall it was helpful for all parties, but obviously in a meeting this long and covering this kind of material, adjustments can and should be made.
Steven
Thanks for posting this! I read this with interest; I hope the quarterly review structure works well for everyone. Thanks for posting these notes publicly; it reminds me of what a cool organization we are.
Also, I hadn't seen the onboarding screen yet (haven't created an account in a while I guess)... that is pretty spiffy. Nice work!
-- phoebe
Minutes and slides from the second Quarterly Review meeting, this time with the Wikipedia Zero team, can now be found at:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and links to slides from this week's Quarterly Review meeting of the mobile contributions team have been posted at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from the recent Quarterly Review meeting of the VisualEditor and Parsoid team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
On Sun, Jan 20, 2013 at 2:34 PM, Steven Walling steven.walling@gmail.com wrote:
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Following up on this...
The Editor Engagement Experiments team had the first one of these with Erik and Sue last Tuesday (the 15th). Tilman was there to take notes, and I published our slide deck, so there is a transcript and PDF to review for those interested at: https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
Erik will likely share some notes soon on how he and Sue want to rejigger the meeting structure based on this first try. Overall it was helpful for all parties, but obviously in a meeting this long and covering this kind of material, adjustments can and should be made.
Steven
The minutes and slides from the E3 team's second quarterly review meeting can now be found at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
Minutes, pre-prepared notes and slides from the mid-year review meeting of the Wikipedia Education Program team have now been posted in a similar format at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from the second quarterly review meeting of the Wikipedia Zero team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
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Minutes and slides from the second quarterly review meeting of the Mobile Contributions team: https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
Minutes and slides from the second quarterly review meeting of the VisualEditor and Parsoid team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
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Minutes and slides from the third quarterly review of the Foundation's Editor engagement experiments (E3) team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from the third quarterly review of the Foundation's Mobile Contributions team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from the third quarterly review of the Foundation's VisualEditor and Parsoid teams are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
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Minutes and slides from the quarterly review of the Foundation's Grantmaking and Program Evaluation teams are now available at
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Tuesday's quarterly review of the Foundation's Multimedia team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
...
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Minutes, slides and graphs from Wednesday's quarterly review of the Foundation's Growth (formerly Editor Engagement Experiments) team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
...
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Wednesday's quarterly review of the Foundation's Mobile Contributions team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We'll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We're slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from this week's quarterly review of the Foundation's Core features team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We'll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We're slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Friday's quarterly review of the Foundation's Growth team are now available at
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We'll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We're slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Wednesday's quarterly review of the Foundation's Wikipedia Zero team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We'll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We're slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
These quarterly reviews continue to be really interesting and useful. Thank you. SJ
On Mon, Mar 3, 2014 at 9:31 PM, Tilman Bayer tbayer@wikimedia.org wrote:
Minutes and slides from Friday's quarterly review of the Foundation's Growth team are now available at
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
Minutes and slides from Wednesday's quarterly review of the Foundation's VisualEditor team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
(A separate but related quarterly review meeting of the Parsoid team took place today, those minutes should be up on Monday.)
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We'll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We're slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
The minutes and slides from Friday's quarterly review meeting of the Parsoid team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Fri, Mar 28, 2014 at 9:09 PM, Tilman Bayer tbayer@wikimedia.org wrote:
Minutes and slides from Wednesday's quarterly review of the Foundation's VisualEditor team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
(A separate but related quarterly review meeting of the Parsoid team took place today, those minutes should be up on Monday.)
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We'll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We're slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
-- Tilman Bayer Senior Operations Analyst (Movement Communications) Wikimedia Foundation IRC (Freenode): HaeB
Minutes and slides from Monday's quarterly review meeting of the Foundation's Analytics team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We'll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We're slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Wednesday's quarterly review meeting of the Foundation's Grantmaking department are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We'll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We're slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from last week's quarterly review of the Foundation's Mobile Contributions team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Thanks for sharing, Tilman! (These are really useful pages, and nice to see them continue to be maintained).
Best regards, Bence
On Tue, Jun 3, 2014 at 11:39 PM, Tilman Bayer tbayer@wikimedia.org wrote:
Minutes and slides from last week's quarterly review of the Foundation's Mobile Contributions team are now available at
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
-- Tilman Bayer Senior Operations Analyst (Movement Communications) Wikimedia Foundation IRC (Freenode): HaeB
Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, mailto:wikimedia-l-request@lists.wikimedia.org?subject=unsubscribe
+1. These are an amazing resource for understanding what's happening. Thanks to Tilman and the teams who put these together.
Is there any thought of making metrics updates more machine-readable, exposing data/metrics/timelines? Right now the excellent data is flattened into slides, and then further flattened into a single pdf.
On Wed, Jun 4, 2014 at 7:53 AM, Bence Damokos bdamokos@gmail.com wrote:
Thanks for sharing, Tilman! (These are really useful pages, and nice to see them continue to be maintained).
Best regards, Bence
On Tue, Jun 3, 2014 at 11:39 PM, Tilman Bayer tbayer@wikimedia.org wrote:
Minutes and slides from last week's quarterly review of the Foundation's Mobile Contributions team are now available at
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
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-- Tilman Bayer Senior Operations Analyst (Movement Communications) Wikimedia Foundation IRC (Freenode): HaeB
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On Wed, Jun 4, 2014 at 8:37 AM, Samuel Klein meta.sj@gmail.com wrote:
Is there any thought of making metrics updates more machine-readable, exposing data/metrics/timelines? Right now the excellent data is flattened into slides, and then further flattened into a single pdf.
If anyone is seeking more data on the project-wide or feature-related metrics we typically discuss, there are several tools available. Other than the Report Card [1] and stats.wikimedia.org, probably the best resource is our extensive list of dashboards on Meta.[2] Those provide a lot of structured data over time. The format for the Reviews are slides since the primary intended audience of the Quarterly Reviews is still internal-facing.
Steven
1. http://reportcard.wmflabs.org/ 2. https://meta.wikimedia.org/wiki/Research:Data/Dashboards
Minutes and slides from Wednesday's quarterly review meeting of the Foundation's Growth (formerly E3) team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from last Thursday's quarterly review of the Foundation's Editing (formerly VisualEditor) team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
(A separate but related quarterly review meeting of the Parsoid team took place on Friday, those minutes should be up tomorrow.)
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from last Friday's quarterly review of the Foundation's Parsoid team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Monday's quarterly review of the Foundation's Analytics team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Wednesday's quarterly review of the Foundation's Wikipedia Zero (Mobile Partnerships) team are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Wednesday's quarterly review of the Foundation's Core features team (focusing on the work on Flow) are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Wednesday's quarterly review of the Foundation's MediaWiki Core team are now available at https://www.mediawiki.org/wiki/Wikimedia_MediaWiki_Core_Team/Quarterly_revie...
(agenda/overview page: https://www.mediawiki.org/wiki/Wikimedia_MediaWiki_Core_Team/Quarterly_revie... )
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from the first ever quarterly review of the Foundation's Technical Operations team (held on August 28) are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
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Minutes and slides from last week's quarterly review of the Foundation's Release Engineering and QA team are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from the recent quarterly review of the Foundation's Language Engineering team are available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Wednesday's quarterly review meeting of the Foundation's Growth team are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from last week's quarterly review meeting of the Foundation's Analytics team are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from last week's quarterly review meeting of the Foundation's Mobile Contributions team are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from last week's mid-year review meeting of the Foundation's Wikipedia Education Program team are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Monday's quarterly review meeting of the Foundation's Wikipedia Zero (Mobile Partnerships) team team are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Monday's quarterly review meeting of the Foundation's Grantmaking department are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Wednesday's quarterly review meeting of the Foundation's Core features (Flow) team are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
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Minutes and slides from Wednesday's quarterly review meeting of the Foundation's Editing (formerly VisualEditor) team can now be found at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
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Minutes and slides from the recent quarterly review meeting of the Foundation's Parsoid, Services and OCG (Offline content generator) teams have appeared at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from last week's quarterly review meeting of the MediaWiki Release Management team are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from the recent quarterly review meeting of the Foundation's MediaWiki Core team can now be found at https://www.mediawiki.org/wiki/Wikimedia_MediaWiki_Core_Team/Quarterly_revie... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from Thursday's quarterly review meeting of the Foundation's Multimedia team are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Hello,
Minutes and slides from the January 2015 quarterly review of the Foundation's Finance & Administration team are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
Hello again,
Minutes and slides from the January 2015 quarterly review of the Foundation's Technical Operations team are now available at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
Minutes and slides from four recent quarterly reviews are now available:
Team Practices Group: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
Engineering Commmunity Team: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
Release Engineering and QA (Quality Assurance) team: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
Mobile Partnerships (Wikipedia Zero) team: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from two recent quarterly review meetings of the Foundation's Grantmaking department are now available at:
https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... (focusing on the Experimentation & Community Health area) and https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... (focusing on the Community Growth area)
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from three recent quarterly review meetings held last week are now available:
Language Engineering team: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
MediaWiki Core team https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
Talent & Culture team (slides only:) https://commons.wikimedia.org/wiki/File:WMF_Quarterly_Review-_2014-15_Q2_-_T...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from last week's quarterly review meeting of the Foundation's Collaboration team (which was formerly called the Core features team and is working on the Flow project) have appeared here: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
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Minutes and slides from last week's quarterly review of the Foundation's Editing (formerly VisualEditor) team await perusal at https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl... .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Minutes and slides from four recent meetings have appeared under the following URLs:
Analytics team: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
Parsoid and Services teams: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
Mobile Web and Apps teams: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
Product Process Improvements (update meeting): https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Quarterly review minutes and/or slides of the following teams have been posted in recent days:
Multimedia: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
Legal & Community Advocacy: https://commons.wikimedia.org/wiki/File:LCA_Q2_Slides.pdf (abridged slides only)
Fundraising and Fundraising Tech: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarterl...
Communications: https://commons.wikimedia.org/wiki/File:Communications_WMF_Quarterly_Review,... (slides only, as a report - no actual meeting took place)
With this, documentation from all 20 quarterly review meetings that took place about Q2 (October-December 2014) has been published.
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller erik@wikimedia.org wrote:
Hi folks,
to increase accountability and create more opportunities for course corrections and resourcing adjustments as necessary, Sue's asked me and Howie Fung to set up a quarterly project evaluation process, starting with our highest priority initiatives. These are, according to Sue's narrowing focus recommendations which were approved by the Board [1]:
- Visual Editor
- Mobile (mobile contributions + Wikipedia Zero)
- Editor Engagement (also known as the E2 and E3 teams)
- Funds Dissemination Committe and expanded grant-making capacity
I'm proposing the following initial schedule:
January:
- Editor Engagement Experiments
February:
- Visual Editor
- Mobile (Contribs + Zero)
March:
- Editor Engagement Features (Echo, Flow projects)
- Funds Dissemination Committee
We’ll try doing this on the same day or adjacent to the monthly metrics meetings [2], since the team(s) will give a presentation on their recent progress, which will help set some context that would otherwise need to be covered in the quarterly review itself. This will also create open opportunities for feedback and questions.
My goal is to do this in a manner where even though the quarterly review meetings themselves are internal, the outcomes are captured as meeting minutes and shared publicly, which is why I'm starting this discussion on a public list as well. I've created a wiki page here which we can use to discuss the concept further:
https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_re...
The internal review will, at minimum, include:
Sue Gardner myself Howie Fung Team members and relevant director(s) Designated minute-taker
So for example, for Visual Editor, the review team would be the Visual Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker.
I imagine the structure of the review roughly as follows, with a duration of about 2 1/2 hours divided into 25-30 minute blocks:
- Brief team intro and recap of team's activities through the quarter,
compared with goals
- Drill into goals and targets: Did we achieve what we said we would?
- Review of challenges, blockers and successes
- Discussion of proposed changes (e.g. resourcing, targets) and other
action items
- Buffer time, debriefing
Once again, the primary purpose of these reviews is to create improved structures for internal accountability, escalation points in cases where serious changes are necessary, and transparency to the world.
In addition to these priority initiatives, my recommendation would be to conduct quarterly reviews for any activity that requires more than a set amount of resources (people/dollars). These additional reviews may however be conducted in a more lightweight manner and internally to the departments. We’re slowly getting into that habit in engineering.
As we pilot this process, the format of the high priority reviews can help inform and support reviews across the organization.
Feedback and questions are appreciated.
All best, Erik
[1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings -- Erik Möller VP of Engineering and Product Development, Wikimedia Foundation
Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate
Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Tilman Bayer wrote:
Quarterly review minutes and/or slides of the following teams have been posted in recent days:
Multimedia: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarte rly_reviews/Multimedia/January_2015
Legal & Community Advocacy: https://commons.wikimedia.org/wiki/File:LCA_Q2_Slides.pdf (abridged slides only)
Fundraising and Fundraising Tech: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarte rly_reviews/Fundraising/January_2015
Communications: https://commons.wikimedia.org/wiki/File:Communications_WMF_Quarterly_Revie w,_Q2_2014-15.pdf (slides only, as a report - no actual meeting took place)
Hi.
I'm trying to understand why certain groups seem to have had a formal quarterly review (with minutes on a corresponding Meta-Wiki page) and why others seem to have bypassed this process. Why wasn't there a review for two of the four groups mentioned (Communications and Legal & Community Advocacy)? Publishing slides is better than nothing, I suppose, but it seems strange to not hold a formal quarterly review for these two teams.
MZMcBride
On Mon, Feb 16, 2015 at 8:57 AM, MZMcBride z@mzmcbride.com wrote:
Tilman Bayer wrote:
Quarterly review minutes and/or slides of the following teams have been posted in recent days:
Multimedia: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarte rly_reviews/Multimedia/January_2015
Legal & Community Advocacy: https://commons.wikimedia.org/wiki/File:LCA_Q2_Slides.pdf (abridged slides only)
Fundraising and Fundraising Tech: https://meta.wikimedia.org/wiki/WMF_Metrics_and_activities_meetings/Quarte rly_reviews/Fundraising/January_2015
Communications: https://commons.wikimedia.org/wiki/File:Communications_WMF_Quarterly_Revie w,_Q2_2014-15.pdf (slides only, as a report - no actual meeting took place)
Hi.
I'm trying to understand why certain groups seem to have had a formal quarterly review (with minutes on a corresponding Meta-Wiki page) and why others seem to have bypassed this process. Why wasn't there a review for two of the four groups mentioned (Communications and Legal & Community Advocacy)? Publishing slides is better than nothing, I suppose, but it seems strange to not hold a formal quarterly review for these two teams.
MZMcBride
This was actually the first time that groups outside Engineering and Grantmaking took part in the quarterly review process. While indeed almost every team or department was conducting quarterly review meetings this time, bear in mind that the process is still being worked on and rethought, e.g. regarding the amount of detail covered in each meeting (corresponding to its length), and what level of involvement from senior management should be required in each case.
As recorded on the overview page, Legal & Community Advocacy held in fact a quarterly review meeting on January 30, it's just that we decided not to publish minutes because much of the discussion was confidential and sensitive - perhaps unsurprisingly, considering the department's work area. Because the Communications department is still in build-up mode, there was a sense that a formal quarterly review meeting did not yet make sense for them this time. But the team decided to nevertheless produce a full slide deck that, I think, contains a lot of relevant information about its Q2 work.
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