Hi everyone! 

This Conversation with the Foundation Board of Trustees is coming up next week on October 20, 2021 at 11:00 UTC [1]

Based on requests we received, we have coordinated Spanish interpretation for this conversation. If you would like to hear the call in Spanish, you will need to join the Zoom room. Please register for the Zoom room in advance [2].

Con base a las solicitudes que hemos recibido, hemos coordinado la interpretación en español para esta conversación. Si quieren escuchar la llamada en español, tendrán que unirse a la sala de Zoom. Por favor, regístrense para unirse a la sala Zoom con antelación [3].

Thanks and hope to see you there!

[1] https://zonestamp.toolforge.org/1634727630
[2] https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Community_Affairs_Committee/2021-10-20_Conversation_with_Trustees#How_to_join
[3] https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Community_Affairs_Committee/2021-10-20_Conversation_with_Trustees/es#C%C3%B3mo_participar

Elena Lappen (she/her)
Senior Movement Communications Specialist
Wikimedia Foundation 

On Sep 22, 2021, at 12:33 PM, Shani Evenstein <shani@wikimedia.org> wrote:

Hello, everyone.

Join the Conversation with the Wikimedia Foundation Board of Trustees on October 20, 2021 at 11:00 UTC (check for your local time). 

During the meeting, you will: 
* Meet the incoming CEO, Maryana Iskander.
* Meet the candidates nominated through the latest Community-Selection process to the Wikimedia Foundation’s Board of Trustees
* Learn about Board Committees’ work
* Engage through a Question & Answers session (partly pre-sent, and partly live).   

Now in more details:
What are we announcing?
The Wikimedia Foundation’s Board of Trustees’ Community Affairs Committee (CAC) is  hosting its second Conversation with the Wikimedia Foundation Board of Trustees (formerly called an Office Hour), which is an open forum for the community to directly engage with Trustees.

Come and meet the Board of Trustees, including the candidates nominated for the Board through the latest Community-Selection process, and the incoming CEO of the Wikimedia Foundation; learn about what the Board of Trustees has been up to lately; and engage through the Question & Answers section!

When & Where?
The meeting will be held on October 20, 2021 at 11:00 UTC (check for your local time)! 
We promised at the last meeting to alternate the timings for these in order to accommodate a wider range of time zones to be able to join in. 
At least 3 Trustees and relevant Wikimedia Foundation staff will be in attendance. 
The session will be streamed live and recorded, so those who cannot participate live will be able to watch later. 
Those who cannot attend are welcome to send questions in advance to the session (details below).

How will it work?
The meeting will last for 90 minutes. 
The first 40  minutes will include a short introduction to the session, and an update on what the Board has been working on lately.
It will be followed by 50 minutes of Questions & Answers: around 20-30 minutes of answering questions sent in advance, and an additional 20-30 minutes of live questions.
We will be monitoring YouTube, the Wikimedia General Chat Telegram group and the Meta talk page for live questions.
We would like to encourage everyone, especially those who cannot participate at the designated time, to send questions for the Board in advance of the meeting. The structure is meant to enable the CAC to not only update the community on current matters the Board is working on, but also hear directly from the community. This will both  increase the transparency around the Board’s work and will help inform the CAC’s future work.

Setting the agenda with your Questions
In order to be as efficient as possible, and since we anticipate that some questions will require answers from Wikimedia Foundation Staff, we are encouraging community members to send questions in advance. Please send all questions to askcac@wikimedia.org, by Wednesday, October 13 (midnight, whatever time zone you may be in). 
The Q & A section in the meeting agenda will be based on the main topics related to the questions received. We will share more exact topics on Meta 3 days before the meeting, including final names of Trustees in attendance. 

Please note -- 
* Participants will still be able to ask questions live if that is preferred.
* If you miss the deadline for sending questions (October 13th), you can still send questions, if they are not addressed during the meeting, we will follow up in writing after the meeting.


Registering to attend the meeting
For security reasons and specifically to avoid Zoombombing, we will be sending the Zoom link only to people who have registered in advance close to the meeting. In order to register, please send an email to askcac@wikimedia.org. The title should be: “Registration for the October 20 Conversation with Trustees”, and it should indicate your name, username, affiliation if you have any, and whether you will require live translation.

Requests for live translation must be sent at least a week before the session, October 13th. As live translation is costly, there is a minimum of 5 people registering and requesting translation to a specific language that is required to request for a live translation. If you miss the deadline of requesting translation, or if there is no minimum of 5 people requesting translation, you will still be able to see the main points after the meeting, which will be translated to Arabic, Spanish, French, Russian, Chinese, German and English. 

Please note -- 
  • The session will be moderated based on the Universal Code of Conduct
  • Globally banned users will not be allowed in the zoom room, but can still participate by watching live and sending questions in real-time. 

Please help us spread the word by sharing this message with your community.

Hoping to see as many of you as possible, 

Shani Evenstein Sigalov, on behalf of the CAC.

Acting Vice Chair, Board of Trustees

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