This is a brief note to follow up on our commitment to update the conflict of interest policy. I apologize that we did not meet our initial deadline of 30 September, but the update is in progress. We are currently finalizing the draft updated policy and figuring out the best timing for publication. We want to make sure we have adequate staff support to respond to feedback, and we want to minimize overlap with and disruption of other planned discussions. Currently, it looks like we should be able to publish the draft updated policy by the first week of November. I will let you know when we have a set date.
Thank you to everyone who attended the office hour at 15:00 UTC 29 June 2021. We’ll be posting the notes in the next few days, including answers to a few questions we couldn’t answer in the allotted time. As promised, I wanted to follow up with next steps.
María’s contract. Following my discussion with María after the office hour, we have mutually agreed to end the contract as of 16 July 2021. María has graciously agreed to finish and document the assignments she has already started and cover for staff on holiday until this date. She will not start any new work.
Conflict of Interest Policy. We will review, update and post an updated Conflict of Interest policy by 30 September 2021 for community review and discussion before ultimate approval by the Board. The updated policy will include a consideration of “cooling off periods.”
Affiliate Grant Agreements. We had already planned to review and update our grant agreements, and we will ensure that those updates incorporate up-to-date affiliate governance guidance. We will share updated grant agreement templates for community review and comment by 31 January 2022.
Prioritization reassessment and Additional Resources. We will reassess our plans and priorities in light of these changes in direction and commitments. Given the termination period mentioned above, we will conduct this reassessment in the second half of July, when we return from a Foundation-wide break (5-9 July 2021). It is likely we will reassign internal staff and/or seek additional staff capacity. We will post any job listings publicly as part of the hiring process.
I appreciate all of you who raised important considerations in these conversations. I continue to hope that we can learn and grow from these moments together. I deeply believe that we must unite to push against the forces that are working against our mission and that we are stronger together. Thank you for giving me the opportunity to share how this happened, seek your input, and change course.
In solidarity and with gratitude,
General Counsel and Transition Team Member
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