On Wednesday, March 2, 2016, Erik Moeller <eloquence(a)gmail.com> wrote:
To discuss which practices to adopt, it's worth first looking at the
existing Board manual, which is a remarkably detailed document that
goes into many of these issues including the exact process for minutes
publication, what types of information is captured in minutes, and so
I'm going to quote the current state of the bit that has always worried me
- The Secretary takes minutes of the meeting.
- No more than three weeks after the meeting, the Secretary posts draft
minutes and a draft resolution to approve the minutes on the Board wiki;
Board members must amend or vote to approve the minutes within 10 days.
- No more than five weeks after the meeting, the Secretary posts the
approved public minutes and any presentations intended for publication, to
Public minutes and the resolutions approving them are available on the WMF
wiki at meetings <https://wikimediafoundation.org/wiki/Meetings> and
resolutions <https://wikimediafoundation.org/wiki/Resolutions>. The
Secretary also certifies a hard copy of the minutes and any referenced
documents, including any nonpublic portions of the minutes and retains them
in Board books.
This three to five week delay is very out of step with the best practices
recommended in the rest of the organization.
Please push "send" at the end of the meeting and amend them later with
notes if clarification is required...
The board meetings already have a privacy switch, the executive session
(kick out any visitors and leave a big empty spot in the public notes), for
things that cannot be public.