Thank you Hisham. Thank you for your continued support to the Kolkata
community. Lets make this event a grand success!
Thanks and regards,
Kalyan Sarkar
On Tue, Dec 6, 2011 at 9:24 AM, Hisham <hisham(a)wikimedia.org> wrote:
> Thank you very much for your detailed comments, Kalyan. Read through them
> and agree fully. My queries were not so much queries but ideas for you to
> consider (and maybe incorporate into your grant application.)
>
> You folks will know best how to run it - and you're absolutely right that
> we need to adapt to the environment. I'm sure there will be some tweaking
> that will be required - but like all your ideas!
>
> I'm also sure that a lot of preparatory work will be done prior to the
> fair and a lot of the ideas will get finalised only then.
>
> As I've mentioned before, do let us know any help you need whatsoever.
> We'd also love to attend some part of the book fair and meet up with as
> many of you as possible.
>
> Warm Regards,
>
> hisham
>
> On Dec 6, 2011, at 12:13 AM, Kalyan Sarkar wrote:
>
> > Hisham,
> >
> > Please allow me to reply to your queries one by one.
> >
> > Firstly, yes, we are thinking along the lines of having two separate
> > programmes - one for the outreach and other for the editing. However, we
> > have to keep in mind that we would be getting only 9 square meters space.
> > We'll not have the comfort of serene indoors like we had in Mumbai, or
> what
> > we have at our workshops in Kolkata. Invariably, there would be some
> noise.
> > In my view, it would be rather difficult to conduct our usual sessions
> with
> > projectors and slides. Its would be somewhat awkward to arrange 20 odd
> > chairs and a projector and expect an audience to build up for a session.
> > Rather we should have as much navigable space as possible for the
> visitors.
> >
> > I believe we need to adapt ourselves to suit the environment. For our
> > outreach programme, we'll have small video clips in the TV explaining
> what
> > Wikipedia is all about. I believe we already have such videos on the
> > YouTube. We'll show clips from Wiki Conference at Mumbai and clips from
> > Jimmy's speeches. We'll host a photo gallery on a portion of a wall.
> We'll
> > hand every person who visits the stall, an introductory leaflet on
> > Wikipedia and a Wikipedia sticker. We'll have a volunteer who can always
> > explain the basic outreach stuff about Wikipedia to inquisitive visitors.
> >
> > As it would be difficult to hold workshops per se, for the editing
> > programme too, we'll show video clips explaining how to make an edit and
> > encourage the crowd to make instant edits. We'll have a couple of laptops
> > ready for them to use and a volunteer who would be there to help them
> out.
> > Anybody who makes a successful edit would be rewarded with a small token
> > incentive. It would help to draw the crowd, especially youngsters from
> > schools and colleges.
> >
> > We'll require the following equipments.
> > 1. Laptops - 2 nos.
> > 2. 44" LCD/Plasma TV
> > 3. Sound system
> > 4. Internet connection (Wi-Fi / Data card)
> > 5. Furniture for a counter + 4 chairs
> >
> > One sure way to get in touch with the visitors is to arrange a lucky draw
> > and ask them to fill up a small form with contact info and drop it in a
> > box. Additionally we can offer spot memberships, accept donations or ask
> > them to sign up a guestbook. Our basic leaflet for outreach shall have
> our
> > contact information, both national and local contacts and details of our
> > next workshop in Kolkata.
> >
> > Lastly, I feel that we should also try to sell some of our merchandise,
> > which could be T shirts, promotional DVDs etc.
> >
> > Please let us know what you think.
> >
> > Thanks and regards,
> > Kalyan Sarkar
> >
> >
> > On Sun, Dec 4, 2011 at 2:58 PM, Hisham <hisham(a)wikimedia.org> wrote:
> >
> >> I think this is a great idea and I'd like to volunteer help in
preparing
> >> the formal grant application if required. Do let me know.
> >>
> >> I'd also suggest the following modifications / additions
> >>
> >> a) Can we speak to the organisers and see if they can get this at a
> >> discounted rate - given WMF is a non-profit and the mission of WMF?
> >> b) A really important part of the event is the benefits it will provide
> to
> >> the Wikimedia community / movement. In Mumbai, we had informal
> discussions
> >> on what all could be done. These included whether there could be 2
> >> separate elements - one which would be basic introductory outreach
> (What is
> >> Wikipedia? Did you know there is an Bengali Wikipedia? How does
> Wikipedia
> >> content get on Wikipedia? Did you know you can edit? Would you like to
> >> edit? Why should you edit? How can you edit?) and a series of editing
> >> workshops for those interested in taking things forward. These
> workshops
> >> could be run in both Bengali and English. Can we also flesh out the
> >> details of how the event will actually be conducted?
> >> What will happen in what part of the stall?
> >> Will there be a section on introductory outreach and one for
> introductory
> >> editing? How many sessions will be conducted? What equipment (chairs,
> >> projector, laptop, internet, etc. will be required? Who will conduct
> which
> >> sessions? How will these sessions be scheduled?
> >> What will happen in these sessions? How will they be conducted? How
> many
> >> people can attend? Is there any material that will be required (e.g.,
> >> presentation material, brochures, etc.)
> >> How will we stay in touch in with folks who come and attend either basic
> >> outreach sessions or basic introductory workshops?
> >>
> >> Do let me know any assistance you need. I'd be more than happy to help
> >> out.
> >>
> >> Would also be nice to discuss some of these things over a g+ / skype /
> >> phone call?
> >>
> >> Best
> >>
> >> hisham
> >>
> >> On Dec 2, 2011, at 12:43 PM, Biswarup Ganguly wrote:
> >>
> >>> Dear Kalyan,
> >>>
> >>> Thank you for your detail proposal of hiring sound system and stickers
> >>> and/or caps, T-shirts etc. You are right that we need broad band
> >>> connection or data card whichever is available for running the live
> >>> edits, teach and show throughout the exhibition.
> >>>
> >>> Regards.
> >>>
> >>> On Thu, Dec 1, 2011 at 11:44 PM, Kalyan Sarkar <
> kalyan.sarkar(a)gmail.com>
> >> wrote:
> >>>> Dear Biswarup da,
> >>>>
> >>>> We need the sound system to assist the promotional videos that we
> would
> >> run
> >>>> on the TV as well as promotional events like spot edit/quiz
contests.
> >> The
> >>>> promotional videos could either be extracts from Jimmy's
inspiring
> >>>> speeches, clips from Wiki Conference India or small video tutorials
on
> >> how
> >>>> to make the first edit. We can also hold spot edit contests, where
a
> >> random
> >>>> person is selected from the crowd to make an edit. If that is a
fair
> >> edit,
> >>>> we hand him/her a prize. We can also hold spot quiz contests, where
> the
> >>>> correct answer gets the prize. The prize could be a T shirt. In
order
> to
> >>>> organize such promotional events, we need a sound system.
> >>>>
> >>>> I also think, we need internet connection or data card whichever is
> >>>> applicable.
> >>>>
> >>>> For promotional purposes we can also think of stickers and/or paper
> caps
> >>>> (sun guards) with Wikipedia logo. We can also sell the surplus T
> shirts
> >>>> from the Wiki Conference India programme or other merchandise if
any.
> >>>>
> >>>> Thanks and regards,
> >>>> Kalyan Sarkar
> >>>>
> >>>> On Thu, Dec 1, 2011 at 9:55 PM, Biswarup Ganguly
> >>>> <gangulybiswarup(a)gmail.com>wrote;wrote:
> >>>>
> >>>>> Dear Jayanta,
> >>>>>
> >>>>> It seems to be fine as a starting point of the 'Budget'
to me but how
> >>>>> the sound system be used there?
> >>>>>
> >>>>> Regards.
> >>>>>
> >>>>> On Thu, Dec 1, 2011 at 2:14 PM, Jayanta Nath
<jayantanth(a)gmail.com>
> >> wrote:
> >>>>>> Hi
> >>>>>>
> >>>>>> I am submitting tentative budget breakup for this event...
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>> *Item*
> >>>>>>
> >>>>>> * Cost in Rs *
> >>>>>>
> >>>>>>
> >>>>>> 1
> >>>>>>
> >>>>>> Stall Booking @9 sqm
> >>>>>>
> >>>>>> Rs 60,000.00
> >>>>>>
> >>>>>> 2
> >>>>>>
> >>>>>> Stall decoration
> >>>>>>
> >>>>>> Rs 15,000.00
> >>>>>>
> >>>>>> 3
> >>>>>>
> >>>>>> Furniture Rent
> >>>>>>
> >>>>>> Rs 5,000.00
> >>>>>>
> >>>>>> 4
> >>>>>>
> >>>>>> Plasma TV 44” With Stand
> >>>>>> With DVD Player
> >>>>>>
> >>>>>> Rs 15,000.00
> >>>>>>
> >>>>>> 5
> >>>>>>
> >>>>>> Laptop rent
> >>>>>>
> >>>>>> Rs 6,000.00
> >>>>>>
> >>>>>> 6
> >>>>>>
> >>>>>> Sound system
> >>>>>>
> >>>>>> Rs 10,000.00
> >>>>>>
> >>>>>> 7
> >>>>>>
> >>>>>> Transportation
> >>>>>>
> >>>>>> Rs 5,000.00
> >>>>>>
> >>>>>> 8
> >>>>>>
> >>>>>> Food@Rs1000/day
> >>>>>>
> >>>>>> Rs 12,000.00
> >>>>>>
> >>>>>> 9
> >>>>>>
> >>>>>> Leaflet
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>> Bengali FAQ@10000 Nos
> >>>>>>
> >>>>>> Rs 20,000.00
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>> Bengali Promotion
> >>>>>>
> >>>>>> Rs 2,000.00
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>> English Wikipedia
> >>>>>>
> >>>>>> Rs 2,000.00
> >>>>>>
> >>>>>> 10
> >>>>>>
> >>>>>> Hire staff/bearer
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>> @ Rs 500@12 days
> >>>>>>
> >>>>>> Rs 6,000.00
> >>>>>>
> >>>>>> 11
> >>>>>>
> >>>>>> Banner
> >>>>>>
> >>>>>> Rs 2,000.00
> >>>>>>
> >>>>>> 12
> >>>>>>
> >>>>>> other incidentals
> >>>>>>
> >>>>>> Rs 10,000.00
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>> Rs 170,000.00
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>> $ 3,296.05
> >>>>>>
> >>>>>>
> >>>>>>
http://www.xe.com/ucc/convert/?Amount=1&From=INR&To=USD
> >>>>>>
> >>>>>> Please I would request to every of Bengali/Kolkata
> >> community,add/modify
> >>>>> or
> >>>>>> expand as requirement above Budget breakup.
> >>>>>>
> >>>>>> On Sat, Nov 26, 2011 at 5:55 PM, Asaf Bartov
<abartov(a)wikimedia.org
> >
> >>>>> wrote:
> >>>>>>
> >>>>>>> Hi.
> >>>>>>>
> >>>>>>> Perhaps you should correct Mr Tapas: we belong in the
> >>>>> education/reference
> >>>>>>> sector, not the IT sector. And we are non-profit.
> >>>>>>>
> >>>>>>> It is a good idea to remind our partners that although
we're based
> on
> >>>>>>> Internet projects, we are not at all *about* the
Internet, but
> about
> >>>>> free
> >>>>>>> knowledge, and the creation and dissemination thereof.
> >>>>>>>
> >>>>>>> Cheers,
> >>>>>>>
> >>>>>>> Asaf
> >>>>>>>
> >>>>>>> On Nov 26, 2011 12:10 AM, "Biswarup Ganguly"
<
> >> gangulybiswarup(a)gmail.com
> >>>>>>
> >>>>>>> wrote:
> >>>>>>> As the types of our organisation the Wikipedia
> >>>>>>>> goes in IT category. They will provide only the
space noting else!
> >>>>>>>