On Thu, Dec 23, 2010 at 11:05, Bishakha Datta <bishakhadatta@gmail.com> wrote:

On Thu, Dec 23, 2010 at 10:41 AM, CherianTinu Abraham <tinucherian@gmail.com> wrote:

We need to have some insights on how to meet the operational expenses for the day.

It will be great if we have a clear picture of the plans like atleast venue/speaker/lunch/expenses atleast before new year.

Please see the updates below.

Queried Barry on this yesterday; similar question from Pune group around expenses. The Foundation is funding a small amount for anniv celebrations - $500 per city. So this is one possibility.

If you'll are interested in applying, please fill out a grant request here (http://meta.wikimedia.org/wiki/Grants:Index) and email Winifred Oliff (wolliff@wikimedia.org) with bank transfer info by Dec 31. The Pune group has applied there.

Thanks Bishakha, I would do the needful tonight, if someone else haven't done this by then.

Thanks Tinu for the mail inviting volunteers. We definitely need quite a few people making this event success. I think we must still go with the 1 day format. Morning being a more experienced wikimedian focussed, I think we could do with 100 plates for lunch and could finance through the foundation grant. Major spends would be food / venue.Lets try to get a free venue,so that we make best use of money. HPN / Arun are working on getting a venue.Looks like educational institutions(IIM,IISc) require people meeting in person and we are looking for some place inside city. IIIT-B looks like an option open, but we would want to exhaust places inside city before reaching out to them.Arun Ram / Gautam are working on the speaker and they can provide a better update. I have mailed details of shipment of Merchandise for 500 people to Steven and will keep a tab on it and update.

I have been talking to people around in making the content on the event and have been getting 50:50 responses considering 15 Jan being a festive day and people going Out of Town.I would continue to reach out to as many people as possible for increasing the volunteer team. We might also try and come up with a flyer(with FAQ and some more content) and print pamphlets for distribution.

I think we need to freeze venue / speaker by Jan 1 to have enough time for promo / publicity.Feel free to contact me in case you have anything related to the event.

Regards,

Srikanth L

994-Five-0 98-Five-60