I have somewhat busy end of year as well. I am
running the Seattle
Marathon on 11/30 (feel free to cheer on my bedraggled butt beyond the 20
mile marker) & away 12/24 through 12/27. I am on call 11/24-11/29,
12/6-12/14, & 12/22-12/23. Being on call does not necessarily mean that I
cannot meet, but that my attendance may be preempted by work matters.
I think that other than those days I can make a board meeting or two &
some Wikimedia activities a priority in December. After Christmas, I should
be pretty open except for 1/7-1/11 when my son visits.
Many of us are busy at year's end, but I am providing my schedule so that
maybe we can find a common puka
<https://en.wiktionary.org/wiki/puka#Hawaiian> in our schedules that
aligns. Maybe the weekend before Christmas or after New Year's, Public
Domain Day <https://en.wikipedia.org/wiki/Public_Domain_Day>, or any
evening that lines up.
Yours,
Peaceray
On Fri, Nov 21, 2014 at 2:40 PM, Pine W <wiki.pine(a)gmail.com> wrote:
Hi Jason, thanks for the info.
Peaceray has followed up with some comments on Meta as well.
It sounds like one thing that we have decided, in the usual wiki way of
"someone should do X, no one else has stepped up to do it, and I can do it
for the most part" is to create an *informal* communications primary
contact list that goes something like this:
University of Washington facilities/logistics: Mako
Portland events, social media coordination, event calendar coordination,
and mailing list administration: Jason
GLAM: Peaceray
Seattle events, and finance/grants/legal: Pine
Is that all ok so far?
It would be great if we got experienced, knowledgable and reliable
contacts for event planning at WSU, British Columbia, and other locations.
For the annual plan development timeline, I think we are likely to move
to step 2 sometime in December or January. I am currenty woking really long
days and something like 60 hours per week plus commute time. I hope that my
workload will scale down to a more reasonable 50 hours per week in
mid-December, so that I can do other projects including preparing for our
first board meeting. One of the downsides of Cascadia's lack of paid staff
and the reliance on volunteer time is that actions that would benefit
Cascadia must wait until the volunteers can actually volunteer. We can add
discussion of volunteer workload, availability, abilities, and risks of
burnout to our list of factors for the Board to keep in mind during Annual
Plan development. Right now, paid work must be my personal priority; I
estimate that I top out at 2 hours per week for Cascadia volunteer work. I
hope that everyone understands, and I appreciate your patience. In the
meantime, everyone please do participate in the discussion on Meta. (:
Regards,
Pine
Thank you for providing this timeline, Pine. I wouldn't mind if it were
posted at Meta so we could keep track of our progress and use it as a
checklist.
As you acknowledged, I've responded with some program ideas at Meta.
Throwing some spaghetti at the wall to see what sticks. Truly, our group
will be much stronger if more people share their program priorities and
wishes, so please take a look at the Meta discussion and add your thoughts.
Also, you are welcome to update the "Possible calendar" section with dates
for monthly meetups, possible monthly campaigns, one-offs like holiday
parties, etc. I added the possibility of a Cascadia meetup at Wikimania
2015. There was not really a Cascadia meetup in London, but since the next
conference is being held in North America there may be more Cascadian
presence. Also, we can add WikiConference USA once the dates are set.
Jason
On Tue, Nov 18, 2014 at 1:13 AM, Pine W <wiki.pine(a)gmail.com> wrote:
Thank you AB for commenting on Meta already (:
I will explain here how I envision that our plan development process
will work.
Already done: Assemble a our Board; get consensus for creating a user
group including its name and geographic scope; early program brainstorming
and wishlisting; Affcom affiliation approval
Step 1 (now): draft of program list with community input; finance and
legal work in background; WMF trademark agreement
Step 2: Board creation of bylaws and appointment of officers; Board
selection of programs and calendar for programs; Board authorization to
draft a budget and grant proposal; Board authorization to register Cascadia
Wikimedians User Group as a nonprofit corporation with relevant government
agencies; Board authorization to establish a registered agent and to create
a bank account; Board authorization to seek a small "bridging the gap"
grant for legal startup expenses like registered agent services prior to
our Annual Plan grant; Board approval of trademark agreement with WMF
Step 3: Budget and program plan/calendar draft development; obtain
small grant for legal startup expenses and execute the funded tasks
Step 4: Community review of budget and program plan/calendar
Step 5: Board approval of.budget, program plan/calendar, and grant
request(s) to fund the budget
Step 6: Sumbit budget and grant proposal for review by grantmaker(s)
Step 7: Recieve grant funding.and begin to execute programs (:
After Step 7: quarterly Board reviews until it's time to create the
next annual plan, with possible special meetings on occasion between
regular quarterly meetings.
Does that all sound ok? Any questions?
Thanks,
Pine
On Nov 17, 2014 3:29 PM, "Pine W" <wiki.pine(a)gmail.com> wrote:
> Hi all,
>
> I've put this on Meta:
>
>
>
https://meta.wikimedia.org/wiki/Talk:Cascadia_Wikimedians#Drafting_programs…
>
> I'm hoping that people will comment so that we can get a sense about
> the priorities of our group. The Board can use the comments to finalize a
> program plan and an associated budget. The budget will be developed to
> support the program plan.
>
> I'm still working in the background about the "infrastructure" budget
> for issues like insurance, but even these will benefit greatly by being
> informed by a program plan.
>
> One important note is that the plan will likely be adjusted and
> adapted as our capabilities and opportunities change. My thinking is that
> the Board can do this via quarterly review meetings with community input.
>
> Please share your comments!
>
> Pine
>
> *This is an Encyclopedia* <https://www.wikipedia.org/>
>
>
>
>
>
>
> *One gateway to the wide garden of knowledge, where lies The deep rock
> of our past, in which we must delve The well of our future,The clear water
> we must leave untainted for those who come after us,The fertile earth, in
> which truth may grow in bright places, tended by many hands,And the broad
> fall of sunshine, warming our first steps toward knowing how much we do not
> know.*
>
> *—Catherine Munro*
>
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