If we want to expand the cap (if not to 100, maybe 70 or something),
what can the rest of us provide to make the host more
comfortable/confident? What help is needed? I believe that there are
other resources than the venue capacity that might limit the event
size.

Anyway, I think the cap should be whatever number the host feels
comfortable to manage - organizing an event larger than the
organizer's capacity can be exhausting.

Yusuke

On Tue, Aug 22, 2017 at 1:12 PM, Gnangarra <gnangarra@gmail.com> wrote:
>
> I agree with doing a small conference first, I thought that given what is available as venues in Indonesia that a 100 person event over two days all in one hotel(Like Berlin 2017) somewhere would be quite manageable.  The target of 50 I thought would be too small to be able to get a good cross section of participants from enough communities. As part of this is going bigger the smaller the initial number the less able we will be to build sufficient momentum for the next one.   Also small size can have a negative effect of being seen as an event for those privileged usual suspects.
>
> On 22 August 2017 at 12:03, Biyanto Rebin <biyanto.rebin@wikimedia.or.id> wrote:
>>
>> Hello Gideon,
>>
>> We expect to run ESEAP conference first as ESEAP representative in Wikimedia Conference already discuss it before, so it should be not more than 50 participants, as we would like to increase the community participants in ESEAP region. ESEAP region is also more underrepresented in Wikimedia movements than other community. When we gather together in conference, we miss out people from Brunei, Singapore, Myanmar, Laos, Cambodia, Timor Leste even Vietnam as well as Indonesian and Australian.
>> That's the reason why we should try to do a small conference first, after that we can do together a bigger conference such as Asian Conference. We can start to work with another region and especially Indian community who have established a good event, such as WikiConference India.
>> Is this reasonable for you?
>>
>> Cheers,
>>
>> 2017-08-22 10:54 GMT+07:00 Gnangarra <gnangarra@gmail.com>:
>>>
>>> Kaya Ivonne,
>>>
>>> I applaud your cautious approach but please could you look to say 100 participants as 50 will see too many people unable to be part of the event especially given the number of communities and just the FB group that were talking last night about this had over 60 participants, I suspect that this mailing list also has more than 50.
>>>
>>>
>>> Cheers
>>> Gideon aka Gnangarra
>>>
>>> On 22 August 2017 at 11:44, Ivonne Kristiani <ivonne.kristiani@wikimedia.or.id> wrote:
>>>>
>>>> We would love to host Asian Conference, but considering that it will be the first time for WMID to host such a huge regional conference and also taking into account the time span and resources for preparing the conference, we prefer to start small and we cap the participants to 50 people max, from ESEAP. Afterwards, we can discuss about the possibility of hosting a bigger conference.
>>>>
>>>> --
>>>> Ivonne Kristiani | Wakil Ketua (Deputy Chair) 2017-2018
>>>> Wikimedia Indonesia
>>>> Ph. +628 96 434 28 091
>>>> ~~~~
>>>> Dukung upaya kami membebaskan pengetahuan:
>>>> http://wikimedia.or.id/wiki/Wikimedia_Indonesia:Donasi
>>>>
>>>>
>>>>

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