At Wikimania 2013 the Wikidata team produced these cute little A5 leaflets that were really useful - they had a brief overview of the project, and then a bunch of entrypoints and contact details. The best thing about them was that you could slip them in your pocket, so when you were next at a computer you'd remember you were interested and could find the relevant URL.

This nicely also avoids the task of trying to fit the entire project onto one piece of paper; it's just an introduction and a physical reminder. As we all know, the real action happens online. I'm working on creating a template form that any project, big or small, can fill in, which the Wikimania team will then have designed up into booklets and print and present in the main foyer at Wikimania.

I think this is a nice alternative to posters. I'm going to great lengths to make Wikimania 2014 a very laptop friendly event, and I think leaflets suit this experience better.

You can see the design of the wikidata booklet, and sign up to be notified of when I've got the template ready to go, at https://wikimania2014.wikimedia.org/wiki/Booklets

Ed Saperia
Co-ordinator in Chief
Wikimania London 2014

Creative Director Original Content London
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Today's Topics:

   1. Re: Poster to present Wikimedia
      activities/projects/chapters/affiliates/tools...
      (Federico Leva (Nemo))
   2. Re: Poster to present Wikimedia
      activities/projects/chapters/affiliates/tools... (Iolanda Pensa)
   3. Re: Poster to present Wikimedia
      activities/projects/chapters/affiliates/tools... (Iolanda Pensa)


----------------------------------------------------------------------

Message: 1
Date: Fri, 10 Jan 2014 20:42:30 +0100
From: "Federico Leva (Nemo)" <nemowiki@gmail.com>
To: "Wikimania general list (open subscription)"
        <wikimania-l@lists.wikimedia.org>
Subject: Re: [Wikimania-l] Poster to present Wikimedia
        activities/projects/chapters/affiliates/tools...
Message-ID: <52D04D26.2030005@gmail.com>
Content-Type: text/plain; charset=UTF-8; format=flowed

Andrew Gray, 10/01/2014 20:05:
> There were a good number of posters in Gdansk, and I think it worked
> reasonably well - most were from "research projects", IIRC, but I
> think there's certainly scope for something more movement-oriented as
> well.

I liked that posters in Gdansk, that's why I added several pro items to
https://meta.wikimedia.org/wiki/Wikimania/Sessions#Posters .
Especially if the conference is crowded, it's important that the author
leaves some hints how to be found for clarifications and discussion, my
notes still contain an unaddressed item which was – I think – a poster I
couldn't find the author of. :)

Nemo



------------------------------

Message: 2
Date: Fri, 10 Jan 2014 20:45:17 +0100
From: Iolanda Pensa <iolanda@pensa.it>
To: "Wikimania general list \(open subscription\)"
        <wikimania-l@lists.wikimedia.org>
Subject: Re: [Wikimania-l] Poster to present Wikimedia
        activities/projects/chapters/affiliates/tools...
Message-ID: <4D8E76FE-7B61-4E70-81EB-6DEDC59D16E9@pensa.it>
Content-Type: text/plain; charset=windows-1252

here is also a page which maybe can be used to coordinate the work https://meta.wikimedia.org/wiki/Poster_design
iolanda/iopensa

Il giorno 10/gen/2014, alle ore 20:42, "Federico Leva (Nemo)" <nemowiki@gmail.com> ha scritto:

> Andrew Gray, 10/01/2014 20:05:
>> There were a good number of posters in Gdansk, and I think it worked
>> reasonably well - most were from "research projects", IIRC, but I
>> think there's certainly scope for something more movement-oriented as
>> well.
>
> I liked that posters in Gdansk, that's why I added several pro items to https://meta.wikimedia.org/wiki/Wikimania/Sessions#Posters .
> Especially if the conference is crowded, it's important that the author leaves some hints how to be found for clarifications and discussion, my notes still contain an unaddressed item which was – I think – a poster I couldn't find the author of. :)
>
> Nemo
>
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> Wikimania-l@lists.wikimedia.org
> https://lists.wikimedia.org/mailman/listinfo/wikimania-l




------------------------------

Message: 3
Date: Fri, 10 Jan 2014 21:11:32 +0100
From: Iolanda Pensa <iolanda@pensa.it>
To: "Wikimania general list \(open subscription\)"
        <wikimania-l@lists.wikimedia.org>
Subject: Re: [Wikimania-l] Poster to present Wikimedia
        activities/projects/chapters/affiliates/tools...
Message-ID: <8F03D912-7670-42CA-B4C9-6DCA82C4A1D3@pensa.it>
Content-Type: text/plain; charset="utf-8"

Il giorno 10/gen/2014, alle ore 19:42, Ralf Roletschek <ralf@roletschek.de> ha scritto:

> I have here a poster:
> https://commons.wikimedia.org/wiki/File:Poster-wikicon-luftbilder-q11.jpg
> Do you think such a Thing?

no. below are some examples to give you an idea. sorry for the long links in the text.
iolanda

* this one is a very common layout of a poster used in research http://mghacademy.org/uploads/Poster_2011_The_Returning_Veteran.pdf (just a random example).
or this one which is more visual (but very rare in academia and not easy for the DIY) http://media-cache-ec0.pinimg.com/736x/ab/1c/84/ab1c84d4c5bebb95e7a3855d6a4cb038.jpg

* this was a very simple way to make posters (for each chapter) used at the wikimedia conference in milan in 2013 https://commons.wikimedia.org/wiki/File:Milán,_Chapters_Conference_2013,_profily_poboček.jpg
it was cool to see people's faces and everybody enjoyed the short text (sic!)

* this is a visual representation which can be used as a poster (but difficult to replicate) http://andrewshea.com/images/website_images/thesis/images/posters_visualizations/web/thesis_research.jpg

* I have the impression that taking as a model the layout of a magazine index could work best format for our purpose (something like this but more simple http://static.designspiration.net/data/l/520660281923_Mcrz2qku_l.jpg or like this but horizontal http://static.designspiration.net/data/l/166539585350_WuBYNtlO_l.jpg).

i would strongly suggest that we make horizontal posters, which can also be used as slides; to have not too much text (in academia the major of people just copy and paste their research project - but it is too long to read and Wikimedia can do it differently); and to make posters which can be printed in A3 (which is quite small but also much much inexpensive to reprint for future events/initiatives).



>
> Ralf
>
>
> 2014/1/10 phoebe ayers <phoebe.ayers@gmail.com>
> Thanks Iolanda -- I think this is a great idea. We could have a standing poster exhibit hall and, perhaps, a dedicated "poster session" like academic conferences -- usually an hour or two where people with posters stand next to them and answer questions, there is nothing else scheduled, and there are refreshments. Plus, the posters could stay up throughout the conference, which means people could use spare time throughout the weekend to look at them and make connections.
>
> I think this would really help ease the number of presentations, would help people who are nervous giving a presentation or think they don't have enough to present, and would help share many more ideas. We could come up with suggested guidelines, too: a set size, have a small envelope of business cards or handouts for people who want to know more to take, etc.
>
> I think we talked about having poster sessions at past wikimanias but it never really came together -- we've had a few, but never a good poster space. This year though, I think the sheer number of projects that are going on, plus the big exhibition space we have, could come together to really equal a great poster session!
>
> Phoebe
>
>
>
> On Fri, Jan 10, 2014 at 9:59 AM, Raul Veede <raul.veede@gmail.com> wrote:
> Posters are also manageable for smaller groups/projects/organizations who cannot man a booth. After all, even if you get someone to Wikimania, there are up to eight parallel sessions and people to meet. At a booth or table, you should rotate people, while your poster will happily stand on its own, day and night, like a brave little tin soldier.
>
> Still, it would help usability if there was a given format for the posters (size and structure).
>
> Raul
> Wikimedia Eesti
>
>
> On Fri, Jan 10, 2014 at 7:52 PM, Luis Villa <lvilla@wikimedia.org> wrote:
> Personally, speaking as someone who would love to know more about what the various movement organizations are doing, and who felt a little overwhelmed at the # of booths in Hong Kong, I think this is a great idea...
>
> Luis (completely personal, no official WMF endorsement :)
>
>
> On Thu, Jan 9, 2014 at 11:34 PM, Iolanda Pensa <iolanda@pensa.it> wrote:
> dear all,
> Wikimedia initiatives/activities/experiences/tools/organizations are now incredibly numerous, and panels at Wikimania are reaching an almost unmanageable number (for attendees). why not creating posters?
>
> posters are a simple presentation tool largely used in academia. it is literally a poster (A3 or larger), which presents an overview of a project/activity/experience/thing in a short and comprehensive way. basically they include an abstract, an image (photo, visual representation, graph...), links to further documentation (it can also be a QRcode which links to a video), credits, timeframe and contacts.
> The can be made available online (also with an editable format which allows translations), they can be used as slides, and they can be printed and used for all sorts of exhibitions (in a school, during an event...).
>
> The possibility of submitting posters at Wikimania was already possible in previous Wikimania editions, but it didn't generate an habit and probably it didn't work very well (maybe it was not the right time). now there are structured chapters and affiliates, people working consistently in education, GLAMs and outreach, programs at WMF, and a desire to let other people know what is going on.
> we are thinking of include an exhibition of posters within our Wikimania bid[1] (it allows to reduce the number of panels, to allow people to share their experience even if they don't attend and to cross rapidly things you don't know jet). I'm also working with Wikimedia CH and Wikimedia Italia to prepare an event and exhibition in Lugano in Spring 2014[2] which includes an expo of posters of successful experiences in GLAM partnerships; this event could be a pilot to test the creation and use of posters.
>
> To collect the information we can make a form with limited number of words and centralize the editing; or we can make a graphic template available; or we can create a team of people who summarize already available information from online documentation. i think visual consistency can be an asset.
>
> what do you think? do you think it is a relevant format? anyone willing to help? anyone has an idea on who can set a graphic template for the posters? on meta you find a draft page about posters[3]
>
> thank you
> iolanda/iopensa
>
> [1] https://meta.wikimedia.org/wiki/Wikimania_2015_bids/Esino_Lario
> [2] https://meta.wikimedia.org/wiki/GLAM_exhibition_and_event_in_Lugano_2014
> [3] https://meta.wikimedia.org/wiki/Poster_design
>
>
>
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>
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