Hi Kudpung,

(without being intimitely familiar with this particular year, the underneath is based on my experience and conversations from previous years)
I would almost say: of course. As the disburser, the WMF will at the very least have to check that the recipient is not on some terrorism watchlist or otherwise unable to receive the money, on a blacklist of the Trust and Safety, etc. As such, they need some flexibility to overrule the committee. 

I agree it would be /nice/ for the scholarship process to have earlier program decisions. However, the other side is that for the program, it would be nice to have as late as possible submissions, because that improved the likelihood that the sessions are still relevant by the time the conference is there. When there are project related sessions, that there is actually a clear overview of what to present. 

As with many decisions, the timeline of Wikimania is a fragile one with many timelines that need to be coordinated. It will never be perfect - because every time you improve something on the right, something on the left will suffer. 

Best,
Lodewijk

On Wed, Jun 6, 2018 at 7:43 PM, cs <cs@edubkk.org> wrote:
So  in other word’s, The WMF  ‘does’ have the final  say  in  who  is awarded a scholarship. I was   not  aware that  this is the case. Thank  you  Ellie , for  the clarification.
I do believe the program selection  should be begun  earlier and that  there should be some active collaboration between the scholarships approvals systems(s) and those who do  the  program selections.

Kudpung

On 07, Jun2018, at 00:59, Ellie Young <eyoung@wikimedia.org> wrote:

I'd like to clarify this a bit more:  

The Scholarship committee reviews and scores the applications that make it into Phase 2.  The WMF staff uses these
scores to distribute the scholarships evenly among the groups.  These scores are NOT "mere recommendations".  Also, if any person who gets their paper accepted to the program and cannot attend because they did not receive a scholarship, the program committee can recommend that we offer them support  via the Wikimania budget.

Ellie Young
WMF Event Manager


On Tue, Jun 5, 2018 at 9:12 PM, cs <cs@edubkk.org> wrote:
I am surprised to  learn that  the jury’s selection is a mere recommendation to  the WMF.  I  was not  aware of that.
I’m  not  sure that  the program teams are ideally  constituted. The choice of presentations and/or allocations of time slots for  various  activities has often left  me baffled.

Kudpung


On 05, Jun2018, at 22:19, DerHexer <derhexer@wikipedia.de> wrote:

That's true: https://meta.wikimedia.org/wiki/Grants:Wikimania_scholars/Reviewer%27s_guide#Score_adjustment_for_previous_scholars (that this is not the perfect system is well known to everyone in the committee which, as Mardetanha said, changes every year—it's still very hard to implement a process which does not favor these who are used to write good applications if we don't draw lots).

We had to start the scholarship processes at some point due to visa regulations, unfortunately before the program team could finish their process. For that reason, the scholarship committee proposed to save some money for people who could not hold their presentations without a scholarship. But in the end, it's the WMF who thankfully manages all the outcomes and the jury only evalutes the applications at some point.

Best,
Martin/DerHexer


Von: Sjoerd de Bruin <sjoerddebruin@me.com>
An: Wikimania general list (open subscription) <wikimania-l@lists.wikimedia.org>
Gesendet: 17:15 Freitag, 1.Juni 2018
Betreff: Re: [Wikimania-l] Wikimania-l Digest, Vol 146, Issue 1

I think that is already included in scholarship applications, if I remember correctly.

Greetings,

Sjoerd de Bruin

Op 1 jun. 2018, om 17:06 heeft Julie Workman <mlle.julie.w@gmail.com> het volgende geschreven:

Is there at present any metric by which previous scholarship attendees are judged on their dissemination of Wikimania experiences after the conference? The complaint being brought up is not only about awardees getting repeat scholarships, but failing to enrich their communities afterwards with what they learned / what it was like / who they met / what they will do now. With a limited number of scholarships available, it is true that the attendees are expected to share their good fortune with those who couldn't attend.

If nothing like that is in place, could it not be added? For example, a field on the application: "were you awarded a scholarship last year (and attended)?" "If yes, please describe (and provide links where possible) to the activities and discussions you organised with your community regarding your experience at Wikimania". If a sufficiently good and detailed response is not provided, the application can receive a lower score (or possibly be discarded...? I'm not au fait with the process).

Julia W

On 1 June 2018 at 13:00, <wikimania-l-request@lists.wikimedia.org> wrote:
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Today's Topics:

   1. Re: Update on Wikimania '18 (Pine W)
   2. Re: Update on Wikimania '18 (cs)


------------------------------ ------------------------------ ----------

Message: 1
Date: Thu, 31 May 2018 18:31:08 -0700
From: Pine W <wiki.pine@gmail.com>
To: "Wikimania general list (open subscription)"
        <wikimania-l@lists.wikimedia. org>
Subject: Re: [Wikimania-l] Update on Wikimania '18
Message-ID:
        <CAF= dyJinVGV5eM7vBi7SFDLcqyLP4yakD a=VckDJZ4rPN76K1A@mail.gmail. com>
Content-Type: text/plain; charset="utf-8"

Harry, I recall hearing that there was a push a year or two back to alter
the proportion of presentations at Wikimania so that there were fewer WMF
presentations and more community presentations. I don't know if that was a
one time event or if that's ongoing. I have never been to Wikimania, and
have no plans to go in the foreseeable future, but I watch what happens
with Wikimania partly because it's an expensive operation in terms of
financial cost and in terms of volunteer time. Also, the scholarship system
is a perennial point of friction.

Dariusz or Ellie, are there any thoughts at WMF about doing a full review
of the scholarship system and the value of Wikimania to the community? With
WMF spending so much money on Wikimania year after year, and volunteers
spending so much time on Wikimania year after year, I think that it would
make sense to do this type of review, which might be possible to
synchronize with WMF's strategy process. I am very interested in ensuring
that there are SMART goals being achieved with all of the money and time
that goes into Wikimania. At the same time, I think that the scholarship
system could be reviewed to consider the strategic priorities for
scholarships and how to align those priorities to SMART goals. I don't
envision reducing funding for Wikimania and scholarships, but I think that
some re-thinking and evaluation would be good to align funding with the WMF
strategic plan and with SMART goals.

Pine
( https://meta.wikimedia.org/ wiki/User:Pine )

On Thu, May 31, 2018 at 12:31 PM, Harry Mitchell <hjmwiki@gmail.com> wrote:

> Since you raise chapter scholarships, it would be nice to see some of the
> other big chapters (and to some extent the WMF) spending more on
> scholarships for rank-and-file Wikimedians rather than staff and board
> members. That might help with the perception that Wikimania is the same old
> faces year in, year out.
>
> Harry Mitchell
> http://enwp.org/User:HJ
> +44 (0) 7507 536 971
> Skype: harry_j_mitchell
>
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Message: 2
Date: Fri, 1 Jun 2018 08:58:35 +0700
From: cs <cs@edubkk.org>
To: "Wikimania general list (open subscription)"
        <wikimania-l@lists.wikimedia. org>
Subject: Re: [Wikimania-l] Update on Wikimania '18
Message-ID: <28D68047-E5DC-4B96-BF0C- A9A2DA30ADDC@edubkk.org>
Content-Type: text/plain; charset="utf-8"

I  have attended several  Wikimanias.
I  would have thought  that  with  the Wikipedias being voluntary contributed and managed projects, that  the conference shoud have a sharp focus on  attendance and presentations by  the communities.
However, this is not  the case. Presentation  time is, IMO, excessively  allocated to  various  speakers from the salaried staff.
This has been brought  up  on several  occasions.
In some instances, some presentations have had almost  duplicate  content.
Many  Foundations take on  a promotional aspect  of the WMF’s work.
The credit  for  the entire movement  should go  to  the community volunteers.

Kudpung

> On 01, Jun2018, at 08:31, Pine W <wiki.pine@gmail.com> wrote:
>
> Harry, I recall hearing that there was a push a year or two back to alter the proportion of presentations at Wikimania so that there were fewer WMF presentations and more community presentations. I don't know if that was a one time event or if that's ongoing. I have never been to Wikimania, and have no plans to go in the foreseeable future, but I watch what happens with Wikimania partly because it's an expensive operation in terms of financial cost and in terms of volunteer time. Also, the scholarship system is a perennial point of friction.
>
> Dariusz or Ellie, are there any thoughts at WMF about doing a full review of the scholarship system and the value of Wikimania to the community? With WMF spending so much money on Wikimania year after year, and volunteers spending so much time on Wikimania year after year, I think that it would make sense to do this type of review, which might be possible to synchronize with WMF's strategy process. I am very interested in ensuring that there are SMART goals being achieved with all of the money and time that goes into Wikimania. At the same time, I think that the scholarship system could be reviewed to consider the strategic priorities for scholarships and how to align those priorities to SMART goals. I don't envision reducing funding for Wikimania and scholarships, but I think that some re-thinking and evaluation would be good to align funding with the WMF strategic plan and with SMART goals.
>
> Pine
> ( https://meta.wikimedia.org/ wiki/User:Pine <https://meta.wikimedia.org/ wiki/User:Pine> )
>
> On Thu, May 31, 2018 at 12:31 PM, Harry Mitchell <hjmwiki@gmail.com <mailto:hjmwiki@gmail.com>> wrote:
> Since you raise chapter scholarships, it would be nice to see some of the other big chapters (and to some extent the WMF) spending more on scholarships for rank-and-file Wikimedians rather than staff and board members. That might help with the perception that Wikimania is the same old faces year in, year out.
>
> Harry Mitchell
> http://enwp.org/User:HJ <http://enwp.org/User:HJ>
> +44 (0) 7507 536 971
> Skype: harry_j_mitchell
>
> ______________________________ _________________
> Wikimania-l mailing list
> Wikimania-l@lists.wikimedia. org
> https://lists.wikimedia.org/ mailman/listinfo/wikimania-l

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