Hi,
2016-03-17 23:55 GMT+01:00 Risker risker.wp@gmail.com:
Nemo, it's not standard practice. I've been to four or five wikimanias and never had to join an association to go there. I have never had to join an association to attend any other Wikimedia-related conference, session, or activity. The Wikimedia movement has openly embraced the lack of requirement to identify or create an account/membership to participate since day one of its existence. The budget of Wikimania should be published onwiki, it should be transparent (to use the current buzzword) to everyone, and nobody should have to pay money in order to find out its budget.
Before we get dragged too much into the philosophical question of what being Truly Wikimedian (TM) really means I would like to point out a little more of the context, with the disclaimer that: (1) I am not a lawyer and (2) I am not/was not part of the group that made the specific decision of setting up the association (3) I hope that Iolanda and the team can find a solution to accommodate any specific need.
Here some context:
(a) When you arrive in Italy if you stay for more than 48 hours, the person/organization hosting you (regardless of your citizenship, this applies to Italian citizens as well if they are staying in some place that is not their habitual residence) must communicate within 8 days your presence and your data to the local Questura (basically, the government branch managing the police force). This is why in all hotels, hostels, B&Bs and even in places such as AirBnB apartments you are usually asked to provide data such as your passport number. This is to say that the idea of lack of identification is understandable in general and easy to apply on the internet, but it is less so when you are staying somewhere.
(b) Setting up a company is more costly and complex than setting up an association, moreover there is no equivalent in Italy of the concept of "Public-benefit corporations". Setting up a Foundation is expensive as well. Futhermore, setting up a company excludes (as per the law) the possibility of accessing some facilitations that are provided to non-profit associations. Not secondarily, if you are a company basically it is assumed that all of your activities are meant to generate a profit even if you actually do not make one. So, you are basically required to pay taxes even if as a non-profit you can get an exemption.
(c) Related to (b) the Italian law makes a distinction between events that are (mainly? I am not sure) organized for the members of an associations and events that are (mainly) organized for the general public. In the former case the regulations are easier to fulfill.
As I said, I am sure that Iolanda and the team will look further into the matter and try to solve any issue that you may have. The general setting for which an association is needed, however, is the one presented above.
Ciao,
C