Dear Wikimedian friends and colleagues,

tl;dr We have just launched our second round of voluntary reporting. This is the most epic data collection and analysis of Wikimedia programs we've done so far as a movement, and all program leaders are invited to take part. :-) You can do so here: https://wikimedia.qualtrics.com/SE/?SID=SV_0B3azKpdZ7ggCtD (or get in touch with the L&E team for support).

As we did in the Fall of 2013, we invite community members leading and evaluating Wikimedia programs to share their data with the rest of the movement (i.e., Edit-a-thons, Editing Workshops, On-wiki Writing Contests, Photo Events, etc.). Last year’s data was collected and analysed in a series of reports that was the beginning of telling the Wikimedia story of impact: the incredible work of over 60 program leaders implementing 119 programs or projects in 30 countries across the world. This helped us start building a set of good and best practices for effective programs across our movement.[1] This year’s data drive will be critical to help us continue to do and learn better from each other.

To best prepare, program leaders can review the reporting items [1] and start gathering that data you have filed away about your programs since the last reporting round. We are looking for data on programs completed any time from September 1, 2013 through September 30, 2014. You can ask questions directly on the reporting form preview [2] or on our portal talk page [3]. If you are planning to report and may need support from us, do let us know so that we can help in any way needed.

When ready, you will find the reporting collector at:

https://wikimedia.qualtrics.com/SE/?SID=SV_0B3azKpdZ7ggCtD

We also welcome your data in different formats. For example, if you have already reported data elsewhere, we are happy to work with you to make the process as easy as possible. Message eval@wikimedia.org and we can work out the easiest way to include your data.

We are expanding the number of programs covered in the reporting this year, and extend the reporting window longer for some new programs, GLAM, and Wiki Loves Monuments. See the schedule below for timelines for reporting for each program type.

Data submission deadlines by program:

Due by October 20th

• Edit-a-thons/editing parties

• Editing Workshops

Due by November 3rd  

• On-wiki Writing Contests

• Photo Events (Wiki Loves Earth, WikiExpeditions, WikiTakes, etc.)

• Wikipedia Education Program

Due by November 17th

• Conferences

• GLAM Content Donation

• Hackathons

• Wiki Loves Monuments (2013 and 2014)

• Wikimedian in Residence

Remember, reporting is voluntary but the more people do it, the better representation of programs we can make. This voluntary reporting allows us to come together and generate a bird’s eye view of programs [4]. We want to understand the impact of programs across different contexts, to examine both more broadly, and more deeply, what works best to meet our shared goals for Wikimedia and to, together, grow the awesome [5] in Wikimedia programs!

On behalf of the Learning and Evaluation team, thank you for your time and support in this initiative.

Warmly,

Anasuya

Resource links:

[1] https://meta.wikimedia.org/wiki/Grants:Evaluation/Evaluation_reports/2013

[2] https://docs.google.com/document/d/1CG-K8I1d9JPqyRRyHTIQ5x7fASQXcHZsEMKutdAGuEY/edit?usp=sharing

[3] https://meta.wikimedia.org/wiki/Grants_talk:Evaluation

[4] https://commons.wikimedia.org/wiki/File:Evaluation_Report_(beta)_Poster_Wikimania_2014.pdf