[Wikimedia-in-blr] Update on Wikipedia 10 event

[Srikanta P]

Hi,

Arun, i happened to visit NIAS last year as part of Mozilla devcamp, it is
aptly suited as you have said in the previous mail. I'll just give you
points on how things were set up then,

1. The lobby just before the Main Audi was used to register the participants
and also to distribute swags at the end of the event.
2. A small covered area which you had mentioned, was used to serve lunch.
Most of them had to sit on the grass and have lunch then.
3. As the main audi doesnt have much of power plugin points, getting laptops
wouldnt be viable.

For registration :
1. I suggest using EventBrite http://www.eventbrite.com/fees/ as its free.
It gives a compact registration derails of the delegates. Also we will be
able to restrict the number of participants according to the capacity of the
audi.
2. If one feels this is complicated then we can as well go with the Google
Docs as registration form.

For Publicty :
1. I saw Tinucherian would be able to do through main stream media, but once
we get done with the registration form, we can start tweeting about it and
also pass on to the numerous open source communities. That should help us
get the proper audience.


I've spread the word on the requirement for volunteers, I hope to see few
joining the mailing list shortly

Regards,
Srikanta




On Thu, Jan 6, 2011 at 10:31 AM, Arun Ramarathnam <arunram25 at gmail.com>wrote:

> Dear all,
>
> Thanks for the detailed update Srikanth.
>
> I do think we should move ahead with NIAS (National institute of Advance
> studies) as a venue. www.nias.res.in
>
>    - We found it to be very spacious (as you can see from the pictures).
>    - It has a nice stage and lighting equipment.
>    - There are multiple halls (auditorium, lecture hall and possibly
>    another conference room
>    - They have a foyer that would help us have conversations between
>    sessions.
>    - There is ample parking at least 75 cars can easily be parked without
>    an issue in campus.
>    - There is a separate space for serving food in a buffet format.
>
> The institute Directory and head of Admin head were gracious to accept the
> request I made to offer this facility to us for free.
>
> On behalf the whole team, I will go ahead and sent a note to them accepting
> the venue and thanking them for the offer.
>
> We have a great venue. The focus now is on the *content* and *
> getting participation*.
>
> This is a call for you all to please join the* daily calls*. We need more
> help and hands on the deck.
> There is a lot of work to be done, *We need volunteer time.* Please seek
> the wiki for tasks you can volunteer for.
>
> regards
> Arun
>
> On Thu, Jan 6, 2011 at 9:26 AM, Srikanth Lakshmanan <srik.lak at gmail.com>wrote:
>
>> Hi all,
>>
>> Arun, Tinu and myself have been working on the venue and we visited the
>> NIAS (IISc campus) yesterday. The venue looks good and we would mostly be
>> confirming this place soon. Pictures[1]. Arun, can you please confirm
>> this? I have applied a grant of 1000 USD for the event.Details[2]. The
>> merchandise from foundation is on transit and we would get it in another few
>> days.
>>
>> We still have to work on the content format, speakers, food, PR,printing
>> banners, pamphlets etc and a lot more. We are having the daily call for last
>> 3 days and participation is very low.It would be great if the participation
>> increases from the core wikipedians to support this event to make it a huge
>> success.
>>
>> We shall have the call at 10 pm starting today since some of us are
>> getting late.I request you to join the call and help in volunteering for any
>> of the above tasks. We need more support to make this event happen at the
>> scale we are planning.
>>
>> Thank you!
>>
>> Time : 10 pm (starting Jan 6, Daily call)
>> Conference id: 1587477
>> Pin: 4254
>> Dial in number : 080 67224444
>>
>> [1] http://picasaweb.google.com/srik.lak/NIASVenue
>> [2]
>> http://meta.wikimedia.org/wiki/Grants:WM_IN/Bangalore_Wikipedia_X_Anniversary_Celebration
>>
>> Regards
>> Srikanth.L
>> http://srik.me
>>
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>> https://lists.wikimedia.org/mailman/listinfo/wikimedia-in-blr
>>
>>
>
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